MCCCD Policies and Procedures - Estrella Mountain Community ...

MCCCD Policies and Procedures
Camping is not permitted anywhere on the campuses. Camping is defined as the use of college grounds or facilities for
living accommodations or housing purposes such as overnight sleeping or making preparations for overnight sleeping
(including the laying down of bedding for the purpose of sleeping), the making of any fire for cooking, lighting or
warmth, or the erection or use of tents, motor vehicles, or other structures for living or shelter. These activities
constitute camping when it reasonably appears, in light of all the circumstances, the participants conducting these
activities intend to use or are using the facilities or grounds for living accommodations or housing, regardless of the
duration or other purpose of the use.
Lawful use of college grounds for events or expressive activities by individuals, groups, and organizations may be
authorized by college officials when the events and activities are lawful and consistent with the non‐profit, educational
nature of the campus, authorized and conducted in accordance with MCCCD policies, administrative regulations and
priorities, and compliant with reasonable restrictions as to time, place, and manner. The content of the expression will
not be a factor in authorizing, locating, or scheduling decisions. However, events and activities will not be permitted to
disrupt or obstruct the teaching, research, or administrative functioning of the College by means of physical obstacles
and crowds, by the creation of sound or noise that would interfere with teaching, learning, and the conduct of College
business, or by any other means. Each College president will designate a Responsible College Official with delegable
authority to approve, locate, and schedule use of college grounds.
Permit Application: Any non‐MCCCD‐affiliated organization, group, or individual desiring to use campus grounds for an
event or activity must submit a request form to the Responsible College Official in advance of the use date.
If the activities proposed in the application are limited to low‐impact, non‐commercial activities the request form shall
be submitted at least two business days in advance of the expected use date. For purposes of this administrative
regulation, “low‐impact, non‐commercial activities” are defined as: (1) activities that do not seek to sell or promote a
product or service for direct or indirect financial gain; (2) activities that are limited to gatherings of five people or less at
any given time; and (3) activities that do not involve machinery, temporary structures, tables, chairs, displays or
electronic equipment, including amplifiers, or the distribution of food products.
For events that are not low‐impact, non‐commercial activities, the request form shall be submitted at least seven
business days before the expected use. The additional advance time is required to allow the College to prepare for
conditions that may affect the flow of foot traffic, involve signs and displays, create crowds, involve significant numbers
of participants, or require the use of significant amounts of space and/or use of equipment and resources.
Designated Areas: Because each College has a limited amount of outdoor space, activities and events sponsored by
non‐MCCCD‐affiliated users, including speech and literature distribution, shall be restricted to designated areas. For
each College, the Responsible College Official shall establish specific designated areas for such activities. A written
description of these areas shall be maintained at the office of Student Life and Leadership for each College. Consistent
with the goal of providing a healthy, comfortable, and educationally productive environment, the Responsible College
Official should attempt to locate the designated areas in prominent locations on campus where there is a likelihood of
significant pedestrian traffic. The designated areas shall not be located in building stairways and entryways, parking lots,
or congested areas. The Responsible College Official will make every effort to assign users to their requested space
when a specific space is desired. However, in order to ensure the potential success of all scheduled events, the College
reserves the right to assign an event or activity to the area the College deems most appropriate in light of the campus
capacity, other activities scheduled, and the type of event or activity being planned.
Use Fees and Proof of Insurance: To offset the costs associated with the use of college grounds, non‐MCCCD‐affiliated
users shall be required to pay a fee of $50 per day or $125 per week. In order to protect the health and safety of College
students, faculty and staff and to protect MCCCD resources, non‐MCCCD‐affiliated users shall also be required to
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