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Note Each field has a Field Type, which must be specified. Types include text, integer, date, and decimal. If the field is going to have general information in it (for example, a name or a description), use text. If the field will always contain a number (for example, a price), the type should be decimal or another numerical field. The wizard picks the right field type, so to get an idea of how this works, see what the wizard has chosen for different fields. Step 3: Set primary key. 1) Create a primary key should be checked. 2) Select option Use an existing field as a primary key. 3) In the Fieldname dropdown list, select CollectionID. 4) Check Auto value if it is not already checked. 5) Click Next. Note A primary key uniquely identifies an item (or record) in the table. For example, you might know two people called “Randy Herring” or three people living at the same address and the database needs to distinguish between them. The simplest method is to assign a unique number to each one: number the first person 1, the second 2, and so on. Each entry has one number and every number is different, so it is easy to say “record ID 172”. This is the option chosen here: CollectionID is just a number assigned automatically by Base to each record of this table. Step 4: Create the table. 1) If desired, rename the table at this point. If you rename it, make the name meaningful to you. For this example, make no changes. 2) Leave the option Insert data immediately checked. 3) Click Finish to complete the table wizard. Close the window created by the table wizard. You are now back to the main window of the database with the listing of the tables, queries, forms, and reports. Notice that a table named “CD-Collection” is now listed in the Tables portion of the window. Creating a table by copying an existing table If you have a large collection of music, you might want to create a table for each type of music you have. Rather than creating each table from the wizard, you can make copies of the original table, naming each according to the type of music contained in it. 1) Click on the Tables icon in the Database pane to see the existing tables. 2) Right-click on the CD-Collection table icon. Choose Copy from the pop-up menu. 3) Move the mouse pointer below this table, right-click, and select Paste. The Copy table dialog opens. 4) Change the table name to Pop and click Next. 5) Click the >> button to move all the fields from the left box to the right box and click Next. 6) Since all the fields already have the proper Field type, no changes should be needed. However, this is the time and place to make any changes if they are 208 Getting Started with OpenOffice.org 3.3
needed. (See Caution below for the reason why.) Click Create. The new table is created. Caution Once tables have been created using the wizard and data has been entered, editing them should be very limited. Fields can be added or deleted, but adding a field requires taking the time to enter the data for that one field for every record having an entry for that field. Deleting a field deletes all the data once contained in that field. Changing the field type of a field can lead to data being lost either partially or completely. When creating a new table, it pays to create the fields with the correct names, length, and format before you add any data. Deleting a table removes all of the data contained in every field of the table. Unless you are sure, do not delete a table. Creating tables in Design View Design View is a more advanced method for creating a new table, in which you directly enter information about each field in the table. We will use this method for the tables of our database. Note While the Field type and formatting are different in Design View, the concepts are the same as in the Wizard. The first table to be created is Fuel. Its fields are FuelID, Date, FuelCost, FuelQuantity, Odometer, and PaymentType. 1) Click Create Table in Design View. 2) FuelID field: a) Type FuelID as the first Field Name. Press the Tab key to move to the Field Type column. b) Select Integer [INTEGER] as the Field Type from the dropdown list. (The default setting is Text [VARCHAR].) Tip A shortcut for selecting from the Field Type dropdown list: press the key for the first letter of the choice. You can cycle through the choices for a given letter by repeatedly pressing that key. c) Change the Field Properties in the bottom section. Change AutoValue from No to Yes. d) Set FuelID as the Primary key. Right-click on the green triangle to the left of FuelID (Figure 178) and choose Primary Key from the menu. This places a key icon in front of FuelID. Chapter 8 Getting Started with Base 209
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Getting Started with OpenOffice.org
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Contents Chapter 1 Introducing Open
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Using conditional formatting.......
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Chapter 13 Getting Started with Mac
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What is OpenOffice.org? OpenOffice.
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- You do not need to know which app
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Free OpenOffice.org support Documen
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Disabling the Quickstarter To close
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• File contains commands that app
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Docking/floating windows and toolba
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What are all these things called? T
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You can also open an existing docum
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This section discusses the OpenOffi
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• Click the Navigation icon (seco
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Caution Not saving your document co
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Choosing options for all of OOo Thi
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Help formatting High contrast is an
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User Interface - Icon size and styl
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Figure 24: Choosing general printin
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To modify a color: 1) Select the co
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Figure 29: Choosing security option
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• To show or hide items such as t
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Improvement program On the OpenOffi
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VBA Properties Load/Save options On
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Import - Use 'English (USA)' locale
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Figure 41: Choosing language option
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Figure 44: Internet options, showin
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What is a template? A template is a
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Tip At the bottom of the Styles and
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Changing a style using the Style di
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Dragging and dropping to create a s
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Figure 52. Copying styles from a te
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Creating a template You can create
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Editing a template You can edit a t
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Figure 57: Newly-added package of t
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4) In the Select Template window, f
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As an example, we can use the First
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76 Chapter 4 Getting Started with W
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Figure 61: Left end of status bar P
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You can also choose View > Zoom fro
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From this point on, all changes you
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Figure 70: Paste Special menu Findi
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Inserting dashes and non-breaking s
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Writer does not include a grammar c
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Tip If the only option under the Au
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Note It is a matter of personal pre
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Formatting pages Writer provides se
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5) To change the title for the whol
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To change margins using the rulers:
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You can customize an existing table
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• When using a hyperlink, you do
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Figure 87: Inserting a bookmark Usi
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What is Calc? Calc is the spreadshe
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Figure 89. Apply Style, Font Name a
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to separate the cells. Text is ente
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cell you want to go to and press En
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Figure 97: Customizing the effect o
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Selecting columns and rows Entire c
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Deleting columns and rows Columns a
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Viewing Calc Using zoom Use the zoo
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Figure 105. Split screen bar on ver
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Entering numbers as text A number c
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Figure 110: Specifying the start of
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Depending on how validation is set
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Figure 114: Format Cells > Alignmen
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Formatting the font To quickly choo
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Formatting spreadsheets using theme
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Filtering which cells are visible A
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Removing a print range It may becom
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For example, if the top two rows of
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Height Height affects how big the h
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144 Chapter 6 Getting Started with
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Figure 128: Main window of Impress;
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Toolbars Many toolbars can be used
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• Double-click the slide’s name
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Customizing Slide Sorter view To ch
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• Open existing presentation cont
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Formatting a presentation A new pre
Page 158 and 159: Modifying the slide elements At pre
Page 160 and 161: Figure 144: Selected text box showi
Page 162 and 163: Creating lists in AutoLayout text b
Page 164 and 165: Caution Adding tables When resizing
Page 166 and 167: Working with slide masters and styl
Page 168 and 169: Loading additional slide masters So
Page 170 and 171: The Impress slide master comes with
Page 172 and 173: Setting up the slide show As mentio
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Page 176 and 177: Figure 150. Initial Draw window Rul
Page 178 and 179: Text Formatting toolbar If the sele
Page 180 and 181: Showing the grid Figure 157: Exact
Page 182 and 183: The basic drawing shapes Draw provi
Page 184 and 185: Hold down the Shift key to draw a s
Page 186 and 187: Text frames can also have fill colo
Page 188 and 189: Symbol shapes The Symbol Shapes ico
Page 190 and 191: Selecting objects Direct selection
Page 192 and 193: Rotation Rotating an object lets yo
Page 194 and 195: Drawing arrows Figure 171: The vert
Page 196 and 197: Mirror copies Move the axis of symm
Page 198 and 199: Combining multiple objects Using Dr
Page 200 and 201: Adding comments to a drawing Starti
Page 202 and 203: Introduction A data source, or data
Page 204 and 205: Tip While we have listed fields we
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Page 216 and 217: Step 1: Select fields. 1) Under Tab
Page 218 and 219: Step 5: Arrange controls. Each cont
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Page 226 and 227: Figure 203: Properties window for c
Page 228 and 229: Tip Learning how to use styles can
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Page 232 and 233: Launching Base to work on data sour
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Page 238 and 239: Step 1: Select the fields. 1) Selec
Page 240 and 241: Step 1: Open the first query in Des
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Page 246 and 247: The fields we need for the first re
Page 248 and 249: Note When a new report is opened in
Page 250 and 251: Modifying a report At the end of th
Page 252 and 253: Figure 245: Final report More ways
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Below is a short list of common equ
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Step 4: Click on the a ≃ b symbol
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Formula layout Figure 260: Result o
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How do I make a derivative? Making
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Figure 262: Inserting a cross-refer
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Introduction This chapter provides
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Figure 265: General print options P
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Figure 267: Printing a selection of
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Printing a range of pages: 1) Choos
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Printing in black and white (on a c
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Controlling PDF content and quality
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on an odd page, OOo inserts a blank
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Figure 274: Links page of PDF Optio
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Exporting to other formats OOo uses
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Figure 279: Selecting an address li
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To sign a document: 1) Choose File
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Introduction You can add graphic an
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Embedding linked images If you orig
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To insert an object as a link: 1) C
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Deleting images from the Gallery To
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• Load, Save, and Select icons.
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1 Line 5 Line Color 9 To Foreground
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Figure 290: The Fontwork Gallery 3)
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Fontwork Character Spacing: Changes
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• As Character - The object is pl
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Introduction This chapter describes
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Figure 296: Inserting a hyperlink u
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• Name is applicable to HTML docu
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2) Choose or browse to the document
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5) Select a style for the page. Use
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Note Depending on the size of your
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7) Choose the navigation button sty
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322 Chapter 13 Getting Started with
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Listing 2: Contents of Module1 afte
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Figure 302: Select your macro and c
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Pulling the macro together The foll
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14) Press Tab to insert a tab betwe
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The IDE has a Run Basic icon in the
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A computer scientist would use Figu
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Figure 306: The macro organizer dia
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How to run a macro A typical method
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Menu item Use Tools > Customize to
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Figure 313: PrintHello is assigned
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Printed and eBook materials The fol
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Introduction This Appendix describe
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Modifying existing menus To modify
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Figure 317. The Toolbars page of th
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Figure 319: Setting up OOo for send
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Figure 321. Defining keyboard short
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Tip To get extensions that are list
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358 Appendix A Keyboard Shortcuts
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General keyboard shortcuts Opening
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Editing Shortcut Keys Result Ctrl+X
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Introduction OpenOffice.org is both
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OpenDocument filename extensions Th
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Opening spreadsheets In addition to
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StarCalc 3.0, 4.0, and 5.0 formats
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cross-fading 197 cross-references i
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formatting pages 94 Formatting tool
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Calc 112 new document 23 non-breaki
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adding pictures 163 adding tables 1
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