Getting Started with OpenOffice.org 3.3 - OpenOffice.org wiki

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Introduction A data source, or database, is a collection of pieces of information that can be accessed or managed by OpenOffice.org (OOo). For example, a list of names and addresses is a data source that could be used for producing a mail merge letter. A shop stock list could be a data source managed through OOo. Note OpenOffice.org uses the terms “Data Source” and “Database” to refer to the same thing, which could be a database such as MySQL or dBase or a spreadsheet or text document holding data. This chapter covers creating a database, showing what is contained in a database and how the different parts are used by OOo. It also covers using the Base component of OOo to register other data sources. A data source can be a database, spreadsheet, or text document. Note OOo Base uses the HSQL database engine. All of the files created by this engine are kept in one zipped file. The database forms are included in this zipped file. A database consists of a number of fields that contain the individual pieces of data. Each table of the database is a group of fields. When creating a table, you also determine the characteristics of each field in the table. Forms are for data entry into the fields of one or more tables associated with the form. They can also be used for viewing fields from one or more tables associated with the form. A query creates a new table from the existing tables based upon how you create the query. A report organizes the information of the fields of a query in a document according to your requirements. Caution The database in OOo requires Java Runtime Environment (JRE). If you do not have it on your computer, you can download it from www.java.com and install it following the instructions on the site. It should be Java 5.0 or higher. In OOo, use Tools > Options > OpenOffice.org > Java to register Java. Windows' version of JRE can not be used, while there are other versions that can. Base creates relational databases. This makes it fairly easy to create a database in which the fields of the database have relationships with each other. For example: Consider a database for a library. It will contain a field for the names of the authors and another field for the names of the books. There is an obvious relationship between the authors and the books they have written. The library may contain more than one book by the same author. This is what is known as a one-tomany relationship: one author and more than one book. Most if not all the relationships in such a database are one-to-many relationships. Consider an employment database for the same library. One of the fields contains the names of the employees while others contain the social security numbers, and other personal data. The relationship between the names and social security numbers is one-to-one: only one social security number for each name. If you are acquainted with mathematical sets, a relational database can easily be explained in terms of sets: elements, subsets, unions, and intersections. The fields of 202 Getting Started with OpenOffice.org 3.3
a database are the elements. The tables are subsets. Relationships are defined in terms of unions and intersections of the subsets (tables). To explain how to use a database, we will create one for automobile expenses. In the process, we will be explaining how a database works. Planning a database The first step in creating a database is to ask yourself many questions. Write them down, and leave some space between the questions to later write the answers. At least some of the answers should seem obvious after you take some time to think. You may have to go through this process a few times before everything becomes clear in your mind and on paper. Using a text document for these questions and answers makes it easier to move the questions around, add additional questions, or change the answers. Here are some of the questions and answers I developed before I created a database for automobile expenses. I had an idea of what I wanted before I started, but as I began asking questions and listing the answers, I discovered that I needed additional tables and fields. What are the fields going to be? My expenses divided into three broad areas: fuel purchases, maintenance, and vacations. The annual cost for the car’s license plate and driver’s license every four years did not fit into any of these. It will be a table of its own: license fees. What fields fit the fuel purchases area? Date purchased, odometer reading, fuel cost, fuel quantity, and payment method fit. (Fuel economy can be calculated with a query.) What fields fit the maintenance area? Date of service, odometer reading, type of service, cost of service, and next scheduled service of this type (for example, for oil changes list when the next oil change should be). But it would be nice if there was a way to write notes. So, a field for notes was added to the list. What fields fit the vacations area? Date, odometer reading, fuel (including all the fields of the fuel table), food (including meals and snacks), motel, total tolls, and miscellaneous. Since these purchases are made by one of two bank cards or with cash, I want a field to state which payment type was used for each item. What fields fit into the food category? Breakfast, lunch, supper, and snacks seem to fit. Do I list all the snacks individually or list the total cost for snacks for the day? I chose to divide snacks into two fields: number of snacks and total cost of snacks. I also need a payment type for each of these: breakfast, lunch, supper, and total cost of snacks. What are the fields that are common to more than one area? Date appears in all of the areas as does odometer reading and payment type. How will I use this information about these three fields? While on vacation, I want the expenses for each day to be listed together. The date fields suggest a relationship between the vacation table and the dates in each of these tables: fuel and food, This means that the date fields in these tables will be linked as we create the database. The type of payment includes two bank cards and cash. So, we will create a table with a field for the type of payment and use it in list boxes in the forms. Chapter 8 Getting Started with Base 203
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Getting Started with OpenOffice.org
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Contents Chapter 1 Introducing Open
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Using conditional formatting.......
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Chapter 13 Getting Started with Mac
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What is OpenOffice.org? OpenOffice.
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- You do not need to know which app
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Free OpenOffice.org support Documen
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Disabling the Quickstarter To close
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• File contains commands that app
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Docking/floating windows and toolba
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What are all these things called? T
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You can also open an existing docum
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This section discusses the OpenOffi
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• Click the Navigation icon (seco
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Caution Not saving your document co
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Choosing options for all of OOo Thi
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Help formatting High contrast is an
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User Interface - Icon size and styl
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Figure 24: Choosing general printin
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To modify a color: 1) Select the co
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Figure 29: Choosing security option
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• To show or hide items such as t
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Improvement program On the OpenOffi
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VBA Properties Load/Save options On
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Import - Use 'English (USA)' locale
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Figure 41: Choosing language option
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Figure 44: Internet options, showin
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What is a template? A template is a
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Tip At the bottom of the Styles and
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Changing a style using the Style di
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Dragging and dropping to create a s
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Figure 52. Copying styles from a te
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Creating a template You can create
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Editing a template You can edit a t
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Figure 57: Newly-added package of t
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4) In the Select Template window, f
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As an example, we can use the First
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76 Chapter 4 Getting Started with W
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Figure 61: Left end of status bar P
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You can also choose View > Zoom fro
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From this point on, all changes you
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Figure 70: Paste Special menu Findi
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Inserting dashes and non-breaking s
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Writer does not include a grammar c
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Tip If the only option under the Au
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Note It is a matter of personal pre
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Formatting pages Writer provides se
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5) To change the title for the whol
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To change margins using the rulers:
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You can customize an existing table
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• When using a hyperlink, you do
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Figure 87: Inserting a bookmark Usi
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What is Calc? Calc is the spreadshe
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Figure 89. Apply Style, Font Name a
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to separate the cells. Text is ente
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cell you want to go to and press En
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Figure 97: Customizing the effect o
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Selecting columns and rows Entire c
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Deleting columns and rows Columns a
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Viewing Calc Using zoom Use the zoo
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Figure 105. Split screen bar on ver
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Entering numbers as text A number c
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Figure 110: Specifying the start of
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Depending on how validation is set
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Figure 114: Format Cells > Alignmen
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Formatting the font To quickly choo
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Formatting spreadsheets using theme
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Filtering which cells are visible A
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Removing a print range It may becom
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For example, if the top two rows of
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Height Height affects how big the h
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144 Chapter 6 Getting Started with
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Figure 128: Main window of Impress;
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Toolbars Many toolbars can be used
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• Double-click the slide’s name
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Page 156 and 157: Formatting a presentation A new pre
Page 158 and 159: Modifying the slide elements At pre
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Page 162 and 163: Creating lists in AutoLayout text b
Page 164 and 165: Caution Adding tables When resizing
Page 166 and 167: Working with slide masters and styl
Page 168 and 169: Loading additional slide masters So
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Page 172 and 173: Setting up the slide show As mentio
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Page 178 and 179: Text Formatting toolbar If the sele
Page 180 and 181: Showing the grid Figure 157: Exact
Page 182 and 183: The basic drawing shapes Draw provi
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Page 186 and 187: Text frames can also have fill colo
Page 188 and 189: Symbol shapes The Symbol Shapes ico
Page 190 and 191: Selecting objects Direct selection
Page 192 and 193: Rotation Rotating an object lets yo
Page 194 and 195: Drawing arrows Figure 171: The vert
Page 196 and 197: Mirror copies Move the axis of symm
Page 198 and 199: Combining multiple objects Using Dr
Page 200 and 201: Adding comments to a drawing Starti
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Figure 245: Final report More ways
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What is Math? Math is OpenOffice.or
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Example 1: 5×4 For this example we
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Below is a short list of common equ
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Step 4: Click on the a ≃ b symbol
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Formula layout Figure 260: Result o
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How do I make a derivative? Making
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Figure 262: Inserting a cross-refer
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Introduction This chapter provides
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Figure 265: General print options P
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Figure 267: Printing a selection of
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Printing a range of pages: 1) Choos
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Printing in black and white (on a c
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Controlling PDF content and quality
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on an odd page, OOo inserts a blank
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Figure 274: Links page of PDF Optio
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Exporting to other formats OOo uses
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Figure 279: Selecting an address li
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To sign a document: 1) Choose File
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Introduction You can add graphic an
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Embedding linked images If you orig
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To insert an object as a link: 1) C
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Deleting images from the Gallery To
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• Load, Save, and Select icons.
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1 Line 5 Line Color 9 To Foreground
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Figure 290: The Fontwork Gallery 3)
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Fontwork Character Spacing: Changes
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• As Character - The object is pl
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Introduction This chapter describes
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Figure 296: Inserting a hyperlink u
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• Name is applicable to HTML docu
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2) Choose or browse to the document
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5) Select a style for the page. Use
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Note Depending on the size of your
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7) Choose the navigation button sty
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322 Chapter 13 Getting Started with
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Listing 2: Contents of Module1 afte
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Figure 302: Select your macro and c
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Pulling the macro together The foll
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14) Press Tab to insert a tab betwe
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The IDE has a Run Basic icon in the
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A computer scientist would use Figu
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Figure 306: The macro organizer dia
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How to run a macro A typical method
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Menu item Use Tools > Customize to
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Figure 313: PrintHello is assigned
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Printed and eBook materials The fol
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Introduction This Appendix describe
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Modifying existing menus To modify
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Figure 317. The Toolbars page of th
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Figure 319: Setting up OOo for send
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Figure 321. Defining keyboard short
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Tip To get extensions that are list
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358 Appendix A Keyboard Shortcuts
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General keyboard shortcuts Opening
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Editing Shortcut Keys Result Ctrl+X
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Introduction OpenOffice.org is both
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OpenDocument filename extensions Th
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Opening spreadsheets In addition to
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StarCalc 3.0, 4.0, and 5.0 formats
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cross-fading 197 cross-references i
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formatting pages 94 Formatting tool
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Calc 112 new document 23 non-breaki
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adding pictures 163 adding tables 1
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