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Formatting spreadsheets using themes Calc comes with a predefined set of formatting themes that you can apply to your spreadsheets. It is not possible to add themes to Calc, and they cannot be modified. However, you can modify their styles after you apply them to a spreadsheet. To apply a theme to a spreadsheet: 1) Click the Choose Themes icon in the Tools toolbar. If this toolbar is not visible, you can show it using View > Toolbars > Tools. The Theme Selection dialog appears. This dialog lists the available themes for the whole spreadsheet. 2) In the Theme Selection dialog, select the theme that you want to apply to the spreadsheet. As soon as you select a theme, some of the properties of the custom styles are applied to the open spreadsheet and are immediately visible. 3) Click OK. If you wish, you can now go to the Styles and Formatting window to modify specific styles. These modifications do not change the theme; they only change the appearance of this specific spreadsheet document. Using conditional formatting You can set up cell formats to change depending on conditions that you specify. For example, in a table of numbers, you can show all the values above the average in green and all those below the average in red. Conditional formatting depends upon the use of styles, and the AutoCalculate feature (Tools > Cell Contents > AutoCalculate) must be enabled. See Chapter 2 (Entering, Editing, and Formatting Data) in the Calc Guide for details. Hiding and showing data When elements are hidden, they are neither visible nor printed, but can still be selected for copying if you select the elements around them. For example, if column B is hidden, it is copied when you select columns A and C. When you need a hidden element again, you can reverse the process, and show the element. To hide or show sheets, rows, and columns, use the options on the Format menu or the right-click (context) menu. For example, to hide a row, first select the row, and then choose Format > Row > Hide (or right-click and choose Hide). To hide or show selected cells, choose Format > Cells from the menu bar (or rightclick and choose Format Cells). On the Format Cells dialog, go to the Cell Protection tab. 134 Getting Started with OpenOffice.org 3.3
Figure 121: Hiding or showing cells Outline group controls If you are continually hiding and showing the same cells, you can simplify the process by creating outline groups, which add a set of controls for hiding and showing the cells in the group that are quick to use and always available. If the contents of cells falls into a regular pattern, such as four cells followed by a total, then you can use Data > Group and Outline > AutoOutline to have Calc add outline controls based on the pattern. Otherwise, you can set outline groups manually by selecting the cells for grouping, then choosing Data > Group and Outline > Group. On the Group dialog, you can choose whether to group the selected cells by rows or columns. When you close the dialog, the outline group controls are visible between either the row or column headers and the edges of the editing window. The controls resemble the tree-structure of a file-manager in appearance, and can be hidden by selecting Data > Outline > Hide Details. They are strictly for on screen use, and do not print. Figure 122: Outline group controls The basic outline controls have plus or minus signs at the start of the group to show or hide hidden cells. However, if outline groups are nested, the controls have numbered buttons for hiding different levels. If you no longer need a group, place the mouse cursor in any cell in it and select Data > Group and Outline > Ungroup. To remove all groups on a sheet, select Data > Group and Outline > Remove. Chapter 5 Getting Started with Calc 135
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Getting Started with OpenOffice.org
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Contents Chapter 1 Introducing Open
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Using conditional formatting.......
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Chapter 13 Getting Started with Mac
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What is OpenOffice.org? OpenOffice.
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- You do not need to know which app
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Free OpenOffice.org support Documen
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Disabling the Quickstarter To close
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• File contains commands that app
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Docking/floating windows and toolba
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What are all these things called? T
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You can also open an existing docum
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This section discusses the OpenOffi
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• Click the Navigation icon (seco
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Caution Not saving your document co
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Choosing options for all of OOo Thi
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Help formatting High contrast is an
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User Interface - Icon size and styl
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Figure 24: Choosing general printin
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To modify a color: 1) Select the co
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Figure 29: Choosing security option
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• To show or hide items such as t
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Improvement program On the OpenOffi
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VBA Properties Load/Save options On
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Import - Use 'English (USA)' locale
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Figure 41: Choosing language option
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Figure 44: Internet options, showin
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What is a template? A template is a
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Tip At the bottom of the Styles and
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Changing a style using the Style di
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Dragging and dropping to create a s
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Figure 52. Copying styles from a te
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Creating a template You can create
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Editing a template You can edit a t
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Figure 57: Newly-added package of t
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4) In the Select Template window, f
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As an example, we can use the First
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76 Chapter 4 Getting Started with W
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Figure 61: Left end of status bar P
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You can also choose View > Zoom fro
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From this point on, all changes you
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Page 86 and 87: Inserting dashes and non-breaking s
Page 88 and 89: Writer does not include a grammar c
Page 90 and 91: Tip If the only option under the Au
Page 92 and 93: Note It is a matter of personal pre
Page 94 and 95: Formatting pages Writer provides se
Page 96 and 97: 5) To change the title for the whol
Page 98 and 99: To change margins using the rulers:
Page 100 and 101: You can customize an existing table
Page 102 and 103: • When using a hyperlink, you do
Page 104 and 105: Figure 87: Inserting a bookmark Usi
Page 106 and 107: What is Calc? Calc is the spreadshe
Page 108 and 109: Figure 89. Apply Style, Font Name a
Page 110 and 111: to separate the cells. Text is ente
Page 112 and 113: cell you want to go to and press En
Page 114 and 115: Figure 97: Customizing the effect o
Page 116 and 117: Selecting columns and rows Entire c
Page 118 and 119: Deleting columns and rows Columns a
Page 120 and 121: Viewing Calc Using zoom Use the zoo
Page 122 and 123: Figure 105. Split screen bar on ver
Page 124 and 125: Entering numbers as text A number c
Page 126 and 127: Figure 110: Specifying the start of
Page 128 and 129: Depending on how validation is set
Page 130 and 131: Figure 114: Format Cells > Alignmen
Page 132 and 133: Formatting the font To quickly choo
Page 136 and 137: Filtering which cells are visible A
Page 138 and 139: Removing a print range It may becom
Page 140 and 141: For example, if the top two rows of
Page 142 and 143: Height Height affects how big the h
Page 144 and 145: 144 Chapter 6 Getting Started with
Page 146 and 147: Figure 128: Main window of Impress;
Page 148 and 149: Toolbars Many toolbars can be used
Page 150 and 151: • Double-click the slide’s name
Page 152 and 153: Customizing Slide Sorter view To ch
Page 154 and 155: • Open existing presentation cont
Page 156 and 157: Formatting a presentation A new pre
Page 158 and 159: Modifying the slide elements At pre
Page 160 and 161: Figure 144: Selected text box showi
Page 162 and 163: Creating lists in AutoLayout text b
Page 164 and 165: Caution Adding tables When resizing
Page 166 and 167: Working with slide masters and styl
Page 168 and 169: Loading additional slide masters So
Page 170 and 171: The Impress slide master comes with
Page 172 and 173: Setting up the slide show As mentio
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Page 176 and 177: Figure 150. Initial Draw window Rul
Page 178 and 179: Text Formatting toolbar If the sele
Page 180 and 181: Showing the grid Figure 157: Exact
Page 182 and 183: The basic drawing shapes Draw provi
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Hold down the Shift key to draw a s
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Text frames can also have fill colo
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Symbol shapes The Symbol Shapes ico
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Selecting objects Direct selection
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Rotation Rotating an object lets yo
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Drawing arrows Figure 171: The vert
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Mirror copies Move the axis of symm
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Combining multiple objects Using Dr
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Adding comments to a drawing Starti
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Introduction A data source, or data
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Tip While we have listed fields we
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3) Selected fields: Using the > but
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Note Each field has a Field Type, w
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Figure 178: Defining the primary ke
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Figure 181: Fields in Vacations tab
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• Double-click the name of the ta
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Step 1: Select fields. 1) Under Tab
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Step 5: Arrange controls. Each cont
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Tip Figure 193: Selecting multiple
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Note The table wizard in Base conta
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Note • Type the following exactly
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Figure 203: Properties window for c
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Tip Learning how to use styles can
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1) File > New > Database opens the
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Launching Base to work on data sour
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Figure 214: Insert Database Columns
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The Odometer, Tolls, and Motel fiel
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Step 1: Select the fields. 1) Selec
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Step 1: Open the first query in Des
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Figure 226: Tables in this query 1)
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Figure 232: Query table with aliase
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The fields we need for the first re
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Note When a new report is opened in
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Modifying a report At the end of th
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Figure 245: Final report More ways
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What is Math? Math is OpenOffice.or
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Example 1: 5×4 For this example we
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Below is a short list of common equ
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Step 4: Click on the a ≃ b symbol
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Formula layout Figure 260: Result o
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How do I make a derivative? Making
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Figure 262: Inserting a cross-refer
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Introduction This chapter provides
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Figure 265: General print options P
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Figure 267: Printing a selection of
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Printing a range of pages: 1) Choos
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Printing in black and white (on a c
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Controlling PDF content and quality
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on an odd page, OOo inserts a blank
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Figure 274: Links page of PDF Optio
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Exporting to other formats OOo uses
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Figure 279: Selecting an address li
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To sign a document: 1) Choose File
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Introduction You can add graphic an
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Embedding linked images If you orig
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To insert an object as a link: 1) C
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Deleting images from the Gallery To
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• Load, Save, and Select icons.
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1 Line 5 Line Color 9 To Foreground
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Figure 290: The Fontwork Gallery 3)
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Fontwork Character Spacing: Changes
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• As Character - The object is pl
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Introduction This chapter describes
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Figure 296: Inserting a hyperlink u
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• Name is applicable to HTML docu
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2) Choose or browse to the document
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5) Select a style for the page. Use
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Note Depending on the size of your
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7) Choose the navigation button sty
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322 Chapter 13 Getting Started with
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Listing 2: Contents of Module1 afte
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Figure 302: Select your macro and c
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Pulling the macro together The foll
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14) Press Tab to insert a tab betwe
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The IDE has a Run Basic icon in the
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A computer scientist would use Figu
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Figure 306: The macro organizer dia
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How to run a macro A typical method
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Menu item Use Tools > Customize to
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Figure 313: PrintHello is assigned
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Printed and eBook materials The fol
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Introduction This Appendix describe
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Modifying existing menus To modify
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Figure 317. The Toolbars page of th
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Figure 319: Setting up OOo for send
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Figure 321. Defining keyboard short
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Tip To get extensions that are list
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358 Appendix A Keyboard Shortcuts
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General keyboard shortcuts Opening
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Editing Shortcut Keys Result Ctrl+X
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Introduction OpenOffice.org is both
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OpenDocument filename extensions Th
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Opening spreadsheets In addition to
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StarCalc 3.0, 4.0, and 5.0 formats
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cross-fading 197 cross-references i
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formatting pages 94 Formatting tool
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Calc 112 new document 23 non-breaki
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adding pictures 163 adding tables 1
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