FY05 Annual Report Final - STATES - The National Guard

year so funds could be reprogrammed and executed to meet senior
leader imperatives.
At the wing level, the Massachusetts Air National Guard managed a
total of $161 million in budgetary resources.
The USPFO is an active duty officer assigned to the National Guard
Bureau who performs duty at the Massachusetts Joint Force Headquarters.
The USPFO is the primary focal point for federal funds
and property allotted to the Massachusetts Army National Guard.
Five subordinate sections report to the USPFO: the Comptroller
Division, Purchasing and Contracting, Supply and Services, Data
Processing Installation and Internal Review.
The Comptroller Division
The Comptroller Division is responsible for the financial planning,
obligation, accounting, reporting and administrative control of federally
appropriated funds allocated to the state for National Guard
use by the National Guard Bureau and other government agencies.
During fiscal year 2005, the division executed a total of $114 million
including more than $38 million in pay and allowances to Guard
members. The civilian employee payroll totaled $26 million. An
additional $42 million was spent on goods and services for the Massachusetts
National Guard. More than $8 million in military construction
funds were received to complete and start projects at Camp
Edwards and in Framingham.
The Comptroller Division continued its support of units mobilizing
for the Global War on Terrorism. This was done by briefing financial
readiness for both soldiers and their families.
The USPFO Military Pay Section conducted and participated in the
mobilization and demobilization of more than 3,400 Soldiers since
Sept 11, 2001. All Soldiers were given a thorough review of their
finance records and briefed on all the aspects of pay and allowance
entitlements authorized when mobilized or deployed at home or
abroad.
Purchasing and Contracting
The Purchasing and Contracting Division's mission is to provide
simplified purchasing and formal contracting support for all elements
to more than 200 Army and Air National Guard activities.
This is accomplished through the local acquisition of materials,
equipment and services not readily available through the established
government supply system.
During fiscal year 2005, the division had 662 contract awards and
small purchase transactions. The total amount awarded was
$16,950,906.
Purchasing and Contracting also supervised and managed the Government
Procurement Card program for Army Guard units. This program
accounted for another 5,830 transactions and $11,822,312
awarded.
Major contracts awarded for fiscal year 2005 included $1.9 million
for air quality improvements to Building #158 at Otis Air National
Guard Base and $413,600 for the Janus simulation center parking
lot improvements at Camp Edwards. The division also awarded 89
contracts to very small/disadvantaged, service disabled veteran
owned and woman owned businesses totaling $3,109,867.
Once again, the division achieved a 100 percent competition rate
for funds available for competition award for fiscal year 2005. Significant
training events during the year included the source selection
workshops held in Niagara Falls and Las Vegas and the Government
Service Agency Smartpay conference held in Boston.
Supply and Services
Supply and Services provides supplies and services to the Massachusetts
Army National Guard. This includes managing and maintaining
the Army Retail Supply System and Standard Property Book
System databases.
The office also provides responsive passenger and commercial transportation,
travel and traffic management services for the USPFO,
and the military and civilian workforce.
During fiscal year 2005, Supply and Services processed 11,252 transactions
for supplies, equipment and major end items for a total dollar
value of $54,664,212. The office also supported four major unit
deployments, a four-week annual training period at Fort Pickett, Va.,
and two supporting of hurricane relief efforts in Louisiana. Accomplishments
during these operations included:
- Transporting 576 commercial loads costing a total of $1,232,325.
This total includes the $408,000 and 251 loads associated with annual
training at Fort Pickett.
- Transporting 24 commercial loads supporting Task Force Katrina,
costing $92,253. While these shipments straddled fiscal years 2005
and 2006, fiscal year 2005 funds paid for all but three of them.
- Transporting more than 525 Soldiers and moving them via military
aircraft, commercial aircraft and railroad.
Data Processing Installation
Data Processing Installation maintains databases in support of federal
requirements and provides database management and applications
support for the USPFO. The section’s operations included supporting
military and civilian personnel, pay, operations and logistics
systems.
Internal Review
Internal Review provides a full spectrum of professional and timely
internal review services.
During fiscal year 2005, the Internal Review Division identified a
total of $762,000 worth of benefits that could be gained if their reports’
recommendations are implemented.
The team was able to complete a total of 24 engagements during the
year. Most of the engagements that were requested provided short
lead times and addressed current concerns by the senior leadership.
A majority of the Internal Review assignments were sensitive in nature
and required extreme measures to handle unique situations.
Many of the assignments were also considered unusual and required
the Internal Review Division to act and think out of the box.
2005 Annual Report 27