2008 edition - Fort Sam Houston - U.S. Army

APPENDIX 14
GUIDE FOR PREPARATION OF RECORD OF TRIAL BY GENERAL COURT-
MARTIAL AND BY SPECIAL COURT-MARTIAL WHEN A VERBATIM RECORD
IS REQUIRED
a. Record of trial. The following guidelines apply to
the preparation of all records of trial by general and
s p e c i a l c o u r t s - m a r t i a l w h e n a v e r b a t i m r e c o r d o f
t r i a l i s r e q u i r e d b y R u l e f o r C o u r t s - M a r t i a l
1103(b)(2)(B) and (c)(1).
1. Paper. All transcription will be completed only
on one side of 8 1/2 x 11 inch paper. Use 15-pound
or other high quality paper. Red-lined margins and
other legal formats, such as numbered lines, are acceptable
so long as they otherwise comport with the
guidelines set forth herein.
2. Margins. A margin of 1 1/2 inches, or more as
necessary, will be left at the top to permit binding.
A one inch margin will be left on the bottom of the
page and on the left side of each page. The left
margin will be increased as necessary in the event
that left hand binding is used rather than top binding.
If left-hand binding is used, the top margin
should be decreased to 1 inch.
3. Font. Use 10-pitch (pica) on typewriters and
12 point type on computers. Only Courier, Times-
Roman, or Times-New Roman fonts may be used.
Do not use cursive, script, or italic fonts, except
when appropriate in specific situations (e.g., citation).
Use bold print for initial identification of the
members, military judge, court reporter, and the parties
to the trial. Certain standard stock entries (SSEs)
will be in bold print within verbatim records of trial,
as reflected in this appendix’s Guide for Preparation
of Trial (i.e., calling a witness, stage of examination,
and questions by counsel, members or the military
judge.
4. Line Spacing. Double-space text, returning to
the left margin on second and subsequent lines, with
the exception of pleas, findings, and sentence, which
should be single spaced, indented, and in bold print.
Indent the elements of separate offenses in guilty
plea cases.
5. Justification. Use left justification only with
the exception of pleas, findings, and sentence, which
may be justified both left and right.
6. Page Numbering. All pages in the transcribed
record of trial shall be numbered consecutively, beginning
with “1”. The page number shall be centered
on the page 1/2 inch from the bottom.
7. Additional/Inserted Pages. Use preceding page
number plus either an alphanumeric letter after the
corresponding whole numbered page (e.g. “19a”) or
a decimal and an Arabic number after the corresponding
whole numbered page (e.g. “19.1”). Annotate
the bottom of the preceding page to reflect the following
inserted page (e.g. “next page 19a” or “next
page 19.1”). Be consistent throughout the record of
trial using either the alphanumeric or decimal system.
Annotate the return to consecutive numbering
at the bottom of the last inserted page (e.g. “next
page 20”).
8. Omitted Page Numbers. If a page number is
omitted, but no page is actually missing from the
transcript, note the missing page at the bottom of the
p a g e p r e c e d i n g t h e m i s s i n g p a g e n u m b e r ( e . g .
“there is no page 22; next page 23”).
9. Printing. All records of trial forwarded for review
under UCMJ Articles 66 and 69(a) shall be
printed in such a manner as to produce a letter
quality manuscript—a clear, solid, black imprint. All
pen and ink changes to the transcribed record of trial
shall be initialed.
10. Organization of Contents of Record of Trial.
The contents of a record of trial, including allied
papers accompanying the record, are set forth in
R.C.M. 1103(b)(2)(B), (2)(D), and (3). To the extent
applicable, the original record of trial shall contain
signed originals of pertinent documents. Absence of
an original document will be explained, and a certified
true copy or signed duplicate original copy inserted
in the record of trial. Arrangement of the
contents of the record shall be as set forth on DD
Form 490, with heavy stock dividers used to separate
major components of the record as follows:
D D F o r m 4 9 0 , F r o n t C o v e r . T h e f r o n t
cover will be followed by: (1) any orders transferring
the accused to a confinement facility or paperw
o r k p e r t a i n i n g t o e x c e s s / a p p e l l a t e l e a v e ; ( 2 )
appellate rights statement and the accused’s election
a s t o a p p e l l a t e c o u n s e l o r a n y w a i v e r t h e r e o f ;
(3) DD Form 494, “Court-Martial Data Sheet”, if
any; (4) any briefs of counsel submitted after trial;
(5) court-martial orders promulgating the result of
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