Board Governance - Blytheville Public Schools

1.14—MEETING AGENDA
The agenda guides the proceedings of the Board meeting. The Superintendent shall prepare the agenda
with consultation from the Board President. Items may be placed on the agenda upon request by any
Board member or by members of the community. Community members must submit their agenda item
requests, in writing, to the Superintendent or President of the Board at least one (1) week prior to the
meeting of the Board. The written request must be sufficiently descriptive to enable the Superintendent
and Board President to fully understand and evaluate its appropriateness to be an agenda item. Such
requests may be accepted, rejected, or referred back to the individual for further clarification.
The Superintendent shall be responsible for Board members receiving copies of the Agenda with all
accompanying pertinent information at least three (3) days prior to the meeting.
This policy’s advance notice requirements do not apply to special or called board meetings.
Meetings of the Board
Regular meetings of the School board shall be held on the fourth Monday of each month. It shall be the
duty of the Superintendent to notify each board member in writing three days prior to each meeting and to
send a copy of the agenda with the notification.
Special meetings of the School Board may be called when necessary by the President, Secretary, or any
three members of the board, or when petitioned to do so by a petition in writing signed by fifty electors in
the District. No business other than that stated in the call will be conducted at the special meeting unless
all board members are present and consent to act on other business. The President may call a special
meeting by telephone if he considers it urgent to do so. In the event of special meetings, the news media
will be notified at least two hours before such a meeting takes place in order that the public shall have
representatives at the meeting.
A quorum shall consist of a simple majority of all members of the School Board
It shall be the duty of the Superintendent to be responsible for the keeping of the minutes of board
meetings. Minutes shall be filed in the Superintendent’s office and shall be available at any time for
inspection by the School Board or citizens of the District. Copies of the minutes shall be distributed to
members of the board and to the news media.
Robert’s Rules of Order shall be the official guide to parliamentary procedures for use by the School
Board in its deliberations.
Meetings of the board shall be open to the public and the news media except for the time when the board
is in executive session. Any citizen who wishes to express a concern to the board may do so by
submitting a request in writing to the Superintendent at least one week prior to the time of the regular
board meeting. By a majority vote, the board may suspend the rules and allow a visitor to be heard
without a written request. The time allotment for presenting a matter of concern by any citizen shall not
exceed five minutes unless otherwise approved by a majority of the board.
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