Tender Specifications - ECHA - Europa

• testing
• support of operation in production
• information security tasks as interwoven part of the above services
The above list of services is not exhaustive. Other services may be requested provided they are in
the scope of the framework contract.
4.2.2 Current status of the related IT systems
A short description of the status of the systems for which the services will be provided follows:
REACH-IT (LOT 1)
It is the Agency’s central IT system that provides support for REACH. It is used by companies in
registering substances, by the Agency and Member States in evaluating dossiers and to help public
in accessing information on chemicals. The REACH-IT system has been in operational use for a
number of years, and is currently under active development. During the coming years, the foreseen
tasks focus mostly on implementation of new submission type and processes, integration with other
systems and improving user experience; in addition maintenance activities will continue to be vital
for the quality of the service to the users of the system.
The development of the REACH-IT was assigned to the first Contractor on early 2007 to be
performed at the Contractor’s premises. After the completion of the contract in April 2011 the work
for the continuation of the project was assigned to the second Contractor (based on the results of
the relevant procurement process), who is currently working on further developing and maintaining
the system. During the execution of the project and until now, the development and the testing
regarding unit, integration, performance, security and functional testing has been performed at the
Contractor’s site, while the acceptance testing, final production and security testing are being
performed at ECHA premises by ECHA personnel and intra muros consultants.
BIOCIDES (LOT 1)
Regarding biocides regulation, the exact scope of ECHA’s role is still subject to the finalisation of
the legislative process between the Commission, the Council and European Parliament. It is
probable that ECHA will undertake the responsibility of receiving and checking applications for the
approval of active substances and Union authorisation for biocidal products. Applications will be
submitted through an IT portal (the Registry for Biocidal Products - R4BP).
The scientific evaluation will be taken care of by Member State Competent Authorities who submit
an assessment report to ECHA. ECHA will have to build up a Biocidal Products Committee which
will process these assessments. The Commission will then decide on the approval of the
substances and/or grant authorisation. There will also be other processes: helpdesk, data sharing
and dissemination (similar to REACH), the assessment of technical equivalence and the publishing
of a list of applicants who wish to continue on the market.
R4BP is currently hosted and maintained by the Commission to serve the current Biocidal Products
Directive (98/8/EEC). In preparation for its role under the new Biocidal Products Regulation, ECHA
has started business analysis work in Q3 2011 to implement a new version of R4BP. The
development of the new R4BP is planned to start in Q2 2012 and will be outsourced to an external
Contractor. The target for ECHA site acceptance test and completion of the new R4BP is Q2 2013.
PIC (LOT 1)
Regarding the prior informed consent (PIC) regulation, the European Commission has set up a
software tool, the EDEXIM database (European Database for the Export and Import of dangerous
chemicals). EDEXIM database is currently hosted and maintained by the Commission to serve the
current Regulation (EC) No 689/2008 of the European Parliament and the Council concerning the
export and import of dangerous chemicals (EDEXIM is used by industry and national authorities for
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