Tender Specifications - ECHA - Europa

The implementation of the first version of eCHEM (v1.0) was assigned to Contractor X, who
developed the system at his premises.
eCHEM v1.0 was released in production in January 2011. Since then, the system is supported
in production by Contractor X, who provides services remotely from his premises (e.g. to deliver
patches that correct bugs identified in production).
Now there is a need to implement the next version of eCHEM (v2.0), which
a. (for all lots) will allow the companies to submit their dossiers according to the updated related
EU regulations (which require the companies to submit additional information)
b. for lot 3 only: will include a new plug-in component that the companies will be able to
download and install locally in order to preview and check their dossier before it is submitted to
ECHA (through the main eCHEM system). This plug-in is foreseen to operate on different user
environments: Win32, Win64, Oracle DB and PostgreSQL).
The data submitted by the companies using eCHEM are highly confidential and as such
ensuring high security of eCHEM is critical.
The Contractor who will undertake the development of eCHEM v2.0 is required to follow the
principles of an agile methodology for the execution of the project.
ECHA is a dynamic environment; priorities and requirements are adjusted frequently in order to
respond to shifts in the external and internal priorities and requirements; As such, the project
management methodology needs to be able to respond to emergencies, changes in
requirements and shifts in short term (1 to 3 months) development priorities.
Tasks
The contractor is required to provide services for the completion of the following tasks:
• Task 1: Collaborating with the Agency and Contractor X in order to build up the necessary
knowledge and technical capacity and infrastructure to ensure smooth continuation of the
work after Contractor X shifts out of the project (concerning both the implementation for
eCHEM v2.0 and the support of eCHEM v1.0 in production). .
• Task 2: Performing business analysis and specifying the business requirements that will be
implemented in eCHEM v2.0.
• Task 3: Designing and developing the software components required for eCHEM v2.0 and
integrating them into the existing versions of eCHEM v1.0.
• Task 4: Performing necessary testing to ensure delivery of results at the expected quality
(and in accordance with the specified functional and non functional specifications).
• Task 5: Deploying eCHEM v2.0 in production.
• Task 6: Supporting eCHEM v1.0 in production during the whole duration of the project for
implementing eCHEM v2.0.
Project Management methodology
The methodology to be used for project management should be based on Agile principles.
Duration of project
12 months (from 02/2012 until 02/2013)
Size and composition of the team of the Agency
Lot 1:
The team of the Agency that will participate in the project consists of 12 persons. This team
includes the following profiles: Project Manager, Business Analysts, Quality Manager,
Information System Testers.
Lot 2:
39