Tender Specifications - ECHA - Europa

The offer must also include the financial bid. The financial proposal must include the
price and the reimbursable costs, where applicable. The unit price per person-day
must be the one indicated in the financial proposal for the Framework Contract. The
prices must be all–inclusive. However, travel expenses shall be reimbursed, but only
in case of work performed at a location other than the normal place of performance,
as indicated in the request for services.
The deliverables must be in line with the delivery schedule, and conform to the
specifications as described in the specific contract. A warranty applies to the
deliverables accepted by the Agency.
The invoicing is based on the acceptance of the deliverables by the Agency,
independently of the real workload.
• Time and means
The Agency specifies in the service request its needs for profiles of the framework
contract, the workload (e.g. person-days) per profile, the tasks to be carried out and
the expected deliverables. The Service Request can combine different profiles, with
the requested individual workload. Work can be performed on the Agency’s premises
(intramuros). Work may also be carried out on the Contractor’ premises (extramuros)
if stipulated in the specific contract. In some cases, on the Agency’s request travels
outside the normal place of performance can be required
The Agency has the right to decide on the project methodology to be applied (also
regarding software development, quality assurance and security assurance); the same
applies to the software tool set to be used.
The Contractor must present candidates that match the requested profile description
as laid down in the service request and in line with the technical specifications (Annex
II) of the framework contract.
The offer must also include the financial bid in line with the unit prices of the
framework contract. The financial proposal must include the price and the
reimbursable costs, where applicable. The price must be based on the fixed prices per
person-day indicated in the financial proposal for the Framework Contract. The prices
must be all–inclusive. However, travel expenses shall be reimbursed, but only in case
of work performed at a location other than the Agency’s premises by intramuros
consultants, or in case of work performed at a location other than the Contractor’s
premises by extramuros consultants, as indicated in the request for services.
Prior to the signature of the specific contract, the Agency will verify that the team of
consultants proposed by the contractor meets the requirements of the service request
of ECHA and of the profiles in the framework contract. Candidates proposed must be
available for interviews. Candidates proposed must be available at the start of the
assignment.
When a person approved by ECHA is no longer available before the start of the
implementation of a specific contract, the contractor is obliged to inform the Agency
immediately. If the specific contract is not yet signed by both parties, the Contractor
shall propose as soon as possible, and at the latest within a maximum of 5 working
days from the date when the need for replacement is known, new candidates with
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