Tender Specifications - ECHA - Europa

1.6 Contacts between the Tenderer and the Agency
Contacts between the Contracting Authority and Tenderers are prohibited through the procedure
save in exceptional circumstances and under the following conditions only:
• Before the final date for submission of Tenders:
o The Agency may, on its own initiative, inform interested parties of any error,
inaccuracy, omission or other clerical error in the text of the Call for Tenders.
o The Agency may, on its own initiative, organise an information meeting session to
provide clarifications on the Call for Tenders. In this case, the Agency will inform all
potential tenderers at least one week before the date of the meeting with publication
of an announcement on the website of ECHA. The Agency will also inform about the
meeting via e-mail to all economic operators who requested the specifications or
showed interest in submitting a bid. The participation of the tenderers is optional.
The tenderers that are interested to participate in the meeting will be required to
announce in written (using the contact details provided below) their intention to
participate at least 48 hours before the date of the meeting.
o At the request of the Tenderer, the Agency may provide additional information solely
for the purpose of clarifying the nature of the contract.
The requests for additional information may be submitted to the address below by fax or e-mail.
European Chemicals Agency
Annankatu 18
P.O. Box 400
FI-00121 Helsinki
Finland
FAX: +358-9 6861 8931
Email: procurement@ECHA.europa.eu
Insofar as it has been requested in good time, the additional information will be provided to the
inquirer and published on the Agency website no later than six calendar days before the final date
for the submission of bids or, in case of requests for information are received less than eight
calendar days before the final date for the submission of bids, as soon as possible after the request
for information has been received. Requests for additional information received less than five
working days before closing date for submission of tenders will not be processed.
Potential Tenderers are encouraged to formulate, at least ten days before the time limit to
submit Tenders, any remark or request for clarification they would have in relation to all
aspects of this Call for Tenders in order that the Agency can evaluate the need for
corrective measures and implement them before the submission of Tenders.
Any additional information, or correction of errors, about the Call for Tenders, as well as the
minutes of the information meeting if held, will be published on ECHA website
http://echa.europa.eu/opportunities/procurement_en.asp.
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