Tender Specifications - ECHA - Europa

ANNEX IV
REIMBURSEMENT OF DAILY SUBSISTENCE ALLOWANCES
Subsistence expenses incurred in connection with meetings which the Contractor is required to
attend by the Agency or in connection with events organised by the Contractor, as provided for in
a specific contract, shall be reimbursed in Euro at the Euro accounting rates in force during the
month of travel.
The daily subsistence allowance is deemed to cover all expenses incurred during one day of travel,
such as hotel, meals and local transport expenses (e.g. taxis and transport from the airport/station
to the hotel). The expenses will be reimbursed on the basis of the following table:
Travel location Daily allowance Travel location Daily allowance
Austria 225 Latvia 211
Belgium 232 Lithuania 183
Bulgaria 227 Luxembourg 237
Czech Republic 230 Malta 205
Cyprus 238 Netherlands 263
Denmark 270 Poland 217
Estonia 181 Portugal 204
Finland 244 Romania 222
France 245 Slovak Republic 205
Germany 208 Slovenia 180
Greece 222 Spain 212
Hungary 222 Sweden 257
Ireland 254 United Kingdom 276
Italy 230
For travels outside the European territory, the Agency will inform the contractor, upon his request,
of the applicable rates.
CALCULATION
Daily subsistence allowances are calculated according to the length of the trip:
• six hours or less: reimbursement of actual expenses (on production of supporting documents)
• more than six hours but not more than twelve hours: half the daily allowance;
• more than twelve hours, but not more than twenty-four hours: full daily allowance;
• each successive 12-hour period: half the daily allowance.
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