Mgt. Demo BULLETIN FRONT - California Department of Motor ...

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MAJOR DUTIES OF THIS POSITION INCLUDE • Oversees the information technology (IT) projects assigned to ASD, which includes the evaluating requested projects, determining the priorities and staffing levels of project support, preparing budgeting estimates for the projects, and monitoring and controlling the projects in accordance with established plans. • Defines the project scope, identifies deliverables, development of schedules, testing and acceptance plans. • Ensures system development, maintenance, and project activities are following software development and project management standards or best practices. • Sets and enforces project standards, development, and maintenance standards for quality service. • Consults with business and programming staff to ensure business needs are met. • Oversees staff involved in the development of Feasibility Study Reports and Post Implementation Evaluation Reports. • Analyzes and documents system requirements for the development and/or enhancement of automated systems. • Identifies and implements necessary changes in project scope or focus based on direction from the Deputy Director, ASD. • Directs the preparation of IT contracts for vendor services and hardware and/or software equipment. • Prepares the Statement of Work and corresponding deliverables due from the contractor. • Reviews contractor invoices to determine whether billing is in accordance with work performed and in compliance with the contract specifications. • Participates or performs selection and recruitment of staff, development, training, retention, promotion, and corrective action of staff. • Reviews personnel documents and transactions within the unit, including hires and promotions. • Conducts routine performance evaluations with staff to communicate expectations, needed training, and measure performance. • Oversees the development of user guides and procedures for new and existing IT systems and training for users who utilize the IT system. • Participates in meetings and discussions regarding ongoing technical support issues with impacted customers. • Briefs and advises the Deputy Director, ASD of critical project reports. • Prepares regular management reports on the progress of the projects for management and stakeholders. • Prepares correspondence and status reports required by control agencies. • Prepares and delivers presentations on the division’s proposed IT projects to the Enterprise Governance Council. • Performs other related activities as specified by the Deputy Director, ASD. 2
POSITION SPECIFIC QUALIFICATIONS/EVALUATION CRITERIA In addition to the minimum qualifications listed, the following position specific qualifications will be evaluated. Only the most qualified candidates will be interviewed based on screening criteria. You must provide specific examples for each of the following in your Statement of Qualifications: • Describe your ability to plan, organize, and direct the activities within the Project and Business Analysis Branch; and your ability to effectively and efficiently oversee IT projects, which includes the evaluation of requested projects, determining priorities and staffing levels of projects, preparing budgeting estimates, and monitoring and controlling the projects in accordance with established plans. • Describe your ability to define a project scope, identify deliverables, and develop schedules, testing, and acceptance plans. • Describe your ability to ensure system development, maintenance, and project support activities are following software development and project management standards or best practices; and your ability to set and enforce project standards, development, and maintenance standards for quality service. • Describe your ability to develop Feasibility Study Reports and Post Implementation Evaluation Reports; ability to analyze and document system requirements for the development and/or enhancement of automated systems; and your ability to develop and evaluate alternatives, make sound decisions, and take appropriate action. • Describe your ability to prepare IT contracts for vendor services and hardware and/or software equipment; ability to prepare Statement of Work and corresponding deliverables due from contracts; and your ability to review contractor invoices to determine billing is in accordance with work performed and in compliance with contract specifications. • Describe your ability to communicate effectively, both orally and in writing with internal and external customers, vendors, and business partners • Describe your ability to provide personnel management, leadership, and mentoring; and your ability to ensure employee accountability and performance. WHO SHOULD APPLY? This is a departmental promotional examination for the DMV. 1. Applicants must have a permanent civil service appointment with the Department of Motor Vehicles or meet the provisions of State Personnel Board Rules 234 or 235 by the final filing date, in order to take this examination; or 2. Must be a current or former employee of the Legislature for two or more years as defined in Government Code 18990; or 3. Must be a current or former non-elected exempt employee of the Executive Branch for two or more consecutive years as defined in Government Code 18992; or 4. Must be a person retired from the United State military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code 18991. 3
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