“Debris” ACI Contracts - Society of American Military Engineers
“Debris” ACI Contracts - Society of American Military Engineers
“Debris” ACI Contracts - Society of American Military Engineers
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<strong>Society</strong> <strong>of</strong> <strong>American</strong> <strong>Military</strong> <strong>Engineers</strong><br />
Presentation on Emergency Relief and Recovery Contracting<br />
COL Steven Roemhildt<br />
District Commander<br />
Mobile District<br />
July 20, 2011
SAM Area <strong>of</strong> Operations<br />
El Salvador<br />
Honduras<br />
Colombia<br />
Ecuador<br />
Peru<br />
Bolivia<br />
<strong>Military</strong> Area <strong>of</strong> Operations<br />
- 252,200 CONUS sq miles<br />
- 1,770,015 OCONUS sq miles<br />
- 3,800 miles North-South<br />
- 10 Army Installations<br />
- 10 Air Force Installations<br />
MS<br />
Tenn-Tom Waterway<br />
Columbus AFB<br />
Tombigbee River<br />
Mobile<br />
GIWW<br />
TN<br />
AL<br />
Arnold AFB<br />
Marshall Space Flight Center<br />
Redstone Arsenal<br />
Camp Seibert<br />
Black Warrior River<br />
Anniston Army Depot<br />
Ft McClellan<br />
Chattahoochee River<br />
Alabama River<br />
Maxwell AFB<br />
Flint River<br />
Apalachicola River<br />
GA<br />
Ft Rucker<br />
Hurlburt<br />
Field Eglin AFB<br />
Camp Rudder- Duke Field<br />
Tyndall AFB<br />
MacDill AFB<br />
FL<br />
Civil Works/SFO Area <strong>of</strong> Operations<br />
- 96,000 sq miles<br />
2<br />
HQ US Southern Command<br />
JFK Space Center<br />
Cape Canaveral AFB<br />
Patrick AFB<br />
Homestead AFB
FEMA<br />
Emergency Contracting<br />
(How does it work?)<br />
USACE EOC Mission Assignments<br />
Turn on “Advance Contracting Initiative”<br />
(<strong>ACI</strong>) Contractors = (<strong>ACI</strong> KTRs)<br />
<strong>ACI</strong> KTRs {SATOC / MATOCers} Mobilize<br />
<strong>ACI</strong> KTR responsible for hiring all Subs<br />
3
What is the Advance<br />
Contracting Initiative?<br />
• Contract Award Actions (IDIQs) executed in<br />
advance <strong>of</strong> a given emergency.<br />
• Standardized solicitation and acquisition<br />
procedures.<br />
• Contract areas identified as those most likely to<br />
need disaster response.<br />
• Short-Term Strategy.<br />
4
Emergency Preparedness<br />
The Advanced Contract Initiative (<strong>ACI</strong>) is a capability that allows<br />
for immediate activation <strong>of</strong> contract support:<br />
Power<br />
► Three National <strong>Contracts</strong><br />
► Issued by Pittsburg District<br />
Commodities<br />
► Ice = {Issued by Charleston & Albuquerque – District Offices}<br />
► Water = {Issued by New England & Kansas City – District Offices}<br />
Debris removal and disposal<br />
► SATOC vs. MATOC<br />
► Issued by New Orleans District<br />
Temporary ro<strong>of</strong>ing<br />
► 8 <strong>Contracts</strong> CONUS (Maine to Texas) & OCCONUS<br />
► Issued by Omaha & Jacksonville<br />
5
Emergency Preparedness<br />
The <strong>ACI</strong> – IDIQs (particularly Debris & Housing) are only<br />
temporary or bridge type response actions, (1 st 120 days).<br />
Longer term recovery actions will require new procurements.<br />
Issued by Local District<br />
► Local Contractors (Stafford Act)<br />
► Small/Disadvantaged Business<br />
Current <strong>Contracts</strong> May Be Modified<br />
► A-E for Monitoring (Debris/Housing)<br />
► O&M for temp housing, etc.<br />
All <strong>ACI</strong>s are currently awarded at various stages <strong>of</strong> contract<br />
lifespan. Additional information on upcoming bid opportunities<br />
are publicly posted at www.fbo.gov.<br />
6
Initial Disaster Response!<br />
• Clearing <strong>of</strong> Right <strong>of</strong> Ways<br />
• Search & Rescue<br />
• Power, Ice, Water<br />
7
Strategy for <strong>“Debris”</strong> <strong>ACI</strong>s<br />
• 10 Regional, Unrestricted Awards – With Backup<br />
• 3 Pooled, Sub-regional, Set-Asides For 8(a) and HUB-Zone For<br />
Coastal States – CA to MD (Western, Southern, Eastern Sub-<br />
Region)<br />
• Increased Capacity<br />
• $200M over 5YRs – Regional, Unrestricted Awards (Single<br />
Award Task Order Contract – SATOC)<br />
• $200M over 5YRs – For Sub-Regional Set-Asides (Multiple<br />
Award Task Order Contract - MATOC Pools)<br />
• Total Capacity - $3.1 B<br />
8
Strategy for <strong>“Debris”</strong> <strong>ACI</strong> <strong>Contracts</strong><br />
(Cont)<br />
• Two Separate Solicitations: SATOCs and MATOCs<br />
• KTRs must designate specific regions or pools for which<br />
they wish to compete<br />
• Offerors are allowed to volunteer to participate in the “reach<br />
back” program<br />
• Contract Type: FFP or T&M Task Orders<br />
• Preference is FFP Task Orders<br />
• MATOC task orders are competed.<br />
9
Current <strong>“Debris”</strong> SATOC Awardees<br />
Reach Back:<br />
1: P&J<br />
2a: Ceres<br />
2b: Ceres<br />
2c: P&J<br />
2d: None<br />
3: AshBritt<br />
4: P&J<br />
5: ECC<br />
6a: ECC<br />
6b: Ceres<br />
ECC<br />
AshBritt<br />
P & J<br />
10<br />
Xperts<br />
Ceres
Existing Corps Regions<br />
Region 1 – North Atlantic Division: Region 3 – Mississippi Valley Division:<br />
NJ, NY, PA, CT, RI, MA LA, MS<br />
VT, NH, ME, MD, DE, DC, VA, WV<br />
Region 2A – South Atlantic Division: Region 4 – Southwest Division:<br />
AL, FL TX, OK, AR<br />
Region 2B – South Atlantic Division: Region 5 – South Pacific Division:<br />
GA, NC, SC CA, UT, NV, AZ, NM<br />
Region 2C – South Atlantic Division: Region 6A – Pacific Ocean Division:<br />
PR HI<br />
Region 2D – South Atlantic Division: Region 6B – Pacific Ocean Division:<br />
VI AK<br />
11
<strong>“Debris”</strong> <strong>ACI</strong> MATOC Pool Coverage<br />
No Contract<br />
Coverage<br />
* Use for the collection and disposal <strong>of</strong> all vegetative and C&D in<br />
disaster areas with less than 500 thousand CY <strong>of</strong> debris.<br />
12
New <strong>ACI</strong> Concept -<br />
“Automated Debris MGT System” (ADMS)<br />
• GPS based tracking system, that greatly<br />
enhances USACE’s ability to accurately<br />
and more efficiently monitor & track debris<br />
removal production activities.<br />
• Cuts down significantly on the number <strong>of</strong><br />
Quality Assurance Representatives and<br />
Field oversight personnel, since<br />
reconciliation <strong>of</strong> a mountain <strong>of</strong> a yellow trip<br />
tickets are now a thing <strong>of</strong> the past.<br />
13
<strong>ACI</strong> - Performance Measures<br />
• Contract Level Measures:<br />
• Actual Competition Results <strong>of</strong> Task Orders<br />
• Socio-Economic Goals<br />
• Client Satisfaction<br />
• Task Order Level Measures:<br />
• Production<br />
• Quality Control<br />
• Safety<br />
• Operations<br />
• Subcontracting<br />
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Performance & Payment Bonds<br />
•Bonding is required for <strong>ACI</strong> Debris Management Task Orders:<br />
• Failure is not an option when responding to Incidents <strong>of</strong><br />
National Significance.<br />
• Bonding provides additional information about potential<br />
<strong>of</strong>ferors in responsibility determinations.<br />
• Bonding facilitates payment relief to suppliers and<br />
subcontractors at the 1st and 2nd tier.<br />
•Results from not bonding <strong>ACI</strong> Debris Management Task Orders:<br />
• Not protecting the Government’s interests to the maximum<br />
level provided by the regulation and statue.<br />
• Loss <strong>of</strong> payment protection to subcontractors at any level.<br />
*Important Fact: FAR Clause 52.219-14, “Limitations on Subcontracting”, may exclude more<br />
small businesses than requirements for bonding since 50% <strong>of</strong> labor costs must be expended by<br />
employees <strong>of</strong> the small business.<br />
15
How will it Work?<br />
• SATOC <strong>Contracts</strong> will have requirement for providing the ADMS for<br />
its specific region<br />
• All contractors working in that region must use ADMS<br />
managed by the SATOCer!!<br />
• Each SATOC region will have a designated “backup” SATOC<br />
contractor as long as it is in the Government’s best interest.<br />
• ADMS is implemented with a “planning” task order that is issued<br />
following the SATOC award.<br />
• Storm threatens a particular region, the SATOC contractor will assist<br />
in planning.<br />
• Less than 500K CY <strong>of</strong> Debris: Only MATOC pools may be used.<br />
• > 500K - < 10M CY <strong>of</strong> Debris: SATOC and MATOC pools used.<br />
• Over 10M CY <strong>of</strong> Debris in a Single Event: SATOC, SATOC<br />
backup, and MATOC pools will be used.<br />
16
<strong>ACI</strong> Debris Mission Scenarios<br />
• Earthquake – Region 5<br />
– 23M CY Debris over 4 counties = SATOC, then<br />
SATOC reach-back KTR, and then MATOC pools<br />
• Hurricane – Region 4<br />
– 3M CY Debris over 2 counties = SATOC and MATOC<br />
pools utilized<br />
• Tsunami – Region 6b<br />
– 500K CY Debris in 1 county = SB MATOC pools<br />
• Terrorist Attack – Region 1<br />
– 750K CY Debris in 1 county = SATOC and MATOC<br />
pools utilized<br />
17
Long-Term Strategy<br />
• After Presidential Declaration, RFO must decide if debris mission<br />
will exceed 120 calendar days.<br />
• If so, (or sooner if practicable), the District will begin exploring<br />
acquisition strategies that comply with the Stafford Act, by setting<br />
aside solicitations allowing only local firms within the specific<br />
geographic disaster area to compete.<br />
• Requirements must be well defined and detailed in follow-on<br />
solicitation.<br />
• Generally we will compete geographic areas within debris field.<br />
Multiple Debris Mission contractors working in same geographic<br />
area is not preferred.<br />
18
Where to Start?<br />
(Key Terms and Websites for New Contractors)<br />
CCR - Central Contractor Registration<br />
www.ccr.gov<br />
DUNS - Dun and Bradstreet Numbers<br />
http://fedgov.dnb.com/webform<br />
1-866-705-5711 – To request a DUNS number from Dun and Bradstreet<br />
CAGE Codes - located on the CCR website<br />
www.ccr.gov<br />
FEDBIZOPS – Federal Business Opportunities<br />
www.fbo.gov<br />
SBA – Small Business Administration<br />
www.sba.gov<br />
NAICS codes – naics.com<br />
19
What to do next?<br />
Communicate with Corps <strong>of</strong> <strong>Engineers</strong> CT<br />
and SADBU Offices and/or Small Business<br />
Administration (SBA) Office.<br />
SADBU OFC can provide information<br />
pertaining to contracting/subcontracting<br />
opportunities.<br />
Check Regional Small Business<br />
Development Centers if: You are a new<br />
business and/or if you have not yet had any<br />
government contracts.<br />
20
The moment is now! Success starts today!<br />
40% <strong>of</strong> all businesses do not have any knowledge <strong>of</strong> how<br />
to apply for federal contracts. Do Your Homework!<br />
Start small and work your way up.<br />
Most successful federal contractors started by<br />
subcontracting and teaming with other companies.<br />
Network!<br />
Time and money.<br />
CONCLUSION!<br />
Success is a function <strong>of</strong> outreach and the number <strong>of</strong> prime<br />
and subcontracts you propose for. Research pertinent<br />
District websites and review their list <strong>of</strong> upcoming<br />
requirements.<br />
Make the most <strong>of</strong> your investment today!<br />
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