OJT Manual

ON-THE-JOB TRAINING (OJT) 

STATE ENERGY SECTOR 

PARTNERSHIP GRANT 

PROCEDURES AND REQUIREMENTS 

MANUAL 

STATE OF HAWAI’I 

DEPARTMENT OF LABOR AND INDUSTRIAL RELATIONS 

WORKFORCE DEVELOPMENT DIVISION 

OJT Manual (11/11) 

Page 1 of 37 Procedures and Requirements

ON-THE-JOB TRAINING 

STATE ENERGY SECTOR PARTNERSHIP GRANT 

PROCEDURES AND REQUIREMENTS MANUAL 

TABLE OF CONTENTS 

Page(s) 

I. OVERVIEW ..................................................................................................................... 3 

II. DEFINITION .................................................................................................................... 3 

III. COSTS ............................................................................................................................... 3 

IV. LIMITATION IN DURATION ......................................................................................... 4 

V. PROVIDER’S RESPONSIBILITIES ................................................................................ 4 

VI. PROVIDER RELOCATION ............................................................................................. 5 

VII. REPORTING REQUIREMENTS ..................................................................................... 5 

VIII. MONITORING AND EVALUATION ............................................................................. 6 

IX. ASSURANCES AND CERTIFICATIONS ...................................................................... 6 

X. GENERAL AND SPECIAL CONDITIONS ..................................................................... 7 

EXHIBITS 

1. Progress Report Form 

2. Assurances and Certifications, Workforce Investment Act 

3. General Conditions 

4. Special Conditions 



I. OVERVIEW 

This State Energy Sector Partnership Grant Procedures and Requirements On-the-Job 

Training Manual (“OJT Manual”) describes the terms and conditions of the On-The-Job 

Training, State Sector Partnership Grant Agreement (“OJT Agreement”). 

II. DEFINITION 

The Workforce Investment Act (“WIA”), section 101(31), defines the term “on-the-job 

training” to mean training by an employer that is provided to a paid participant while 

engaged in productive work in a job that: 

a) provides knowledge or skills essential to the full and adequate performance of the 

job; 

b) provides reimbursement to the employer of up to 90% of the base hourly wage rate of 

the participant, for the extraordinary costs of providing the training and additional 

supervision related to the training; and 

c) is limited in duration as appropriate to the occupation for which the participant is 

being trained, taking into account the content of the training, the prior work 

experience of the participant, and the service strategy of the participant, as 

appropriate. 

III. COSTS 

The STATE will reimburse the PROVIDER a percentage of the participant’s base hourly 

wage rate as set forth below: 

1. 50 Percent: If the PROVIDER has 251 or more employees, the STATE shall pay 

PROVIDER, an amount not to exceed 50 percent of the base hourly wage rate the 

PROVIDER pays the participant. 

2. 75 Percent: If the PROVIDER has 51 to 250 employees, the STATE shall pay 



3. 90 Percent: If the PROVIDER has 50 or fewer employees, the STATE shall pay 



However, the base hourly wage rate on which the reimbursement is based cannot exceed 

the state’s average hourly wage rate of $20.56. If the participant’s base hourly wage rate 

exceeds the state’s average hourly wage rate, then the OJT reimbursement percentage 

must be applied against the state’s average hourly wage rate. The STATE will not 

reimburse the PROVIDER for the participant’s vacation, holiday, overtime, sick leave, 

and/or other benefits. 

The participant should not be paid more simply because the state’s average hourly wage 

rate makes available a higher reimbursement threshold. The participant’s hourly wage 



ate shall be in accordance with all applicable laws, but in no event less than the 

minimum hourly wage rate specified in Section 6(a)(1) of the Fair Labor Standards Act 

of 1938, as amended, or the state minimum wage law, whichever is higher. 

IV. LIMITATION IN DURATION 

WDD will determine the duration of the OJT training taking into consideration the 

occupation for which the participant is being trained, the content of the training, the prior 

work experience of the participant, and the employment and training plan of the 

participant, but the period shall not exceed six (6) months. Participants may not be 

co-enrolled in other employment and training programs for the purpose of extending the 

OJT training beyond six (6) months. PROVIDERS who require less time to train 

participants are encouraged to transition participants to permanent employment as soon 

as possible. 

V. PROVIDER’S RESPONSIBILITIES 

A. The PROVIDER shall prepare and submit to the Department of Labor and 

Industrial Relations an OJT Plan, using the form in Attachment 1 of the OJT 

Agreement, that describes how it will provide the participant the technical skills 

and knowledge required to perform a job or group of jobs as set forth in this 

Agreement. 

B. The PROVIDER agrees that it will adhere to wage and labor standards and will 

pay the participant at the same rates, including increases and benefits, as trainees 

or employees who are employed by the PROVIDER in similar jobs and who have 

similar training, experience, and skills. 

C. The PROVIDER assures that the participant will not displace currently employed 

workers and/or reduce the hours of those employed below their normal schedule. 

D. The PROVIDER assures that the participant will not be hired into and/or remain 

working in a position or substantially similar position within the same 

organizational unit from which any of the PROVIDER’s former employees has 

been laid off or bumped and has recall rights to that position. The PROVIDER 

also assures that the OJT position is not created in a promotional line that 

infringes on opportunities of current employees. 

E. The PROVIDER assures that the position will not impair existing service 

agreements or collective bargaining agreements, and that either it has the 

concurrence of the appropriate labor organization as to the design of the OJT 

position, or the OJT position is not covered by a collective bargaining agreement 

with a labor organization. 



F. The PROVIDER shall provide workers’ compensation insurance, unemployment 

insurance, temporary disability insurance, and any other benefits required by law 

for the participant. 

G. The PROVIDER shall comply with applicable federal, state and local regulations, 

laws, and directives. Conditions of employment and training will be in full 

accordance with all applicable federal, state, and local laws and ordinances 

(including but not limited to anti-discrimination, labor and employment laws, 

environmental laws, or health and safety laws). 

H. Job placement is a goal for all OJT participants. To the extent possible, the 

PROVIDER agrees to retain the OJT participant in unsubsidized employment as a 

regular employee of the PROVIDER upon satisfactory completion of the OJT 

training period. 

I. The PROVIDER assures that they have not been debarred or suspended in regard 

to federal funding. 

J. The PROVIDER assures that OJT funds will not be used to assist, promote or 

deter union organizing. 

K. The PROVIDER assures that no member of the participant’s immediate family is 

engaged in an administrative capacity for the PROVIDER, or will directly 

supervise the participant. For the purpose of the OJT Agreement, immediate 

family is defined as spouse, children, parents, grandparents, grandchildren, 

brothers, sisters, or a person bearing the same relationship to the participant’s 

spouse. 

L. The PROVIDER assures that the participant will not be employed to carry out the 

construction, operation, or maintenance of any part of a facility that is used or to 

be used for sectarian instruction or as a place for religious worship. 

VI. PROVIDER RELOCATION 

No participant shall be employed in a job with a company that has relocated all or part of 

their business within the previous 120 days where the relocation action has resulted in the 

loss of employment of any employee at the original location. 

VII. REPORTING REQUIREMENTS 

In order that the STATE may monitor the PROVIDER’s compliance with the OJT 

Agreement, the PROVIDER shall submit an OJT Progress Report using the attached OJT 

Progress Report Form (Exhibit 1), a monthly status report describing the work 

performance and skills gained by the participant, and any additional reports that the 

STATE may request. 



VIII. MONITORING AND EVALUATION 

The PROVIDER shall implement sufficient procedures for monitoring and evaluating the 

participant to ensure the OJT services as described in the PROVIDER’s OJT Plan are 

being provided in a manner satisfactory to the STATE. The PROVIDER shall meet with 

the STATE at times mutually agreed upon to review and discuss the progress of the 

participant. 

IX. ASSURANCES AND CERTIFICATIONS 

By signing the OJT Agreement, the PROVIDER is assuring and certifying that it will 

fully comply with the attached Assurances and Certifications, Workforce Investment Act 

(Exhibit 2). 

X. GENERAL AND SPECIAL CONDITIONS 

By signing the OJT Agreement, the PROVIDER is agreeing that it will fully comply with 

the attached General Conditions for Health and Human Services Contracts and Special 

Conditions (Exhibits 3 and 4, respectively).

OJT Manual

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