Highway Contract Routes — Contract Delivery Service - USPS.com
Highway Contract Routes — Contract Delivery Service - USPS.com
Highway Contract Routes — Contract Delivery Service - USPS.com
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134.243 <strong>Highway</strong> <strong>Contract</strong> <strong>Routes</strong> <strong>—</strong> <strong>Contract</strong> <strong>Delivery</strong> <strong>Service</strong><br />
134.243 Reporting Operating Failures<br />
Report any serious operating failures promptly to the local distribution<br />
networks office for the area and immediately issue a PS Form 5500.<br />
134.244 Monitoring Performance and Operational Problems<br />
Monitor contract route operations and counsel suppliers on performance<br />
and/or operational problems. The schedules for suppliers with casing<br />
responsibilities will be posted at the end of each case for ready referral. The<br />
current PS Form 5399 will be maintained on a clipboard at each case,<br />
<strong>com</strong>pleted daily by the supplier, reviewed daily by the Administrative Official<br />
or designee, and certified monthly by the Administrative Official. The<br />
<strong>com</strong>pleted PS Form 5399 will be maintained by the Administrative Official<br />
locally for historical review. Consult with the Manager, Transportation<br />
<strong>Contract</strong>s, concerning performance failures.<br />
134.245 Re<strong>com</strong>mending Corrective Action<br />
Prepare re<strong>com</strong>mendations to the <strong>Contract</strong>ing Officer in the area for<br />
corrective action for supplier irregularities beyond the counseling stage after<br />
the supplier has been issued a corrective letter.<br />
134.25 Exceptional <strong>Service</strong><br />
134.251 General<br />
Certify, on the last day of the month, all detours and additional service on PS<br />
Form 5429, Certification of Exceptional <strong>Contract</strong> <strong>Service</strong> Performed. Submit<br />
copies to:<br />
ACCOUNTING SERVICE CENTER<br />
PO BOX 80191<br />
ST LOUIS MO 63180-9191<br />
Copies must also be provided to the appropriate District Manager, to the<br />
respective local distribution networks office in the area, and to the supplier.<br />
Document all omitted service and submit it to the <strong>Contract</strong>ing Officer in the<br />
area no later than the end of the month in which the service was omitted.<br />
134.252 Detours<br />
Detours are <strong>com</strong>pensable to the contract delivery supplier as required to<br />
perform their daily functions. All detours must be reported to the<br />
Administrative Official and recorded daily on the PS Form 5399 by the<br />
supplier. The Administrative Official is responsible for validating the<br />
necessary detour and mileage required as well as ensuring that the alternate<br />
line of travel is safe for the carrier to traverse. The Administrative Official is<br />
then responsible to authorize the detour via <strong>com</strong>pletion of a PS Form 5397,<br />
<strong>Contract</strong> Route Extra Trip Authorization, and then process payment on the<br />
first business day of the month after the detour mileage was incurred via a<br />
PS Form 5429. Payments are processed after the detour service has run for<br />
a number of days in the preceding month.<br />
134.26 Staffing<br />
The Administrative Official must:<br />
a. Provide adequate staffing to meet departure and arrival schedules and<br />
to process by clearance or dispatch times.<br />
6 Handbook SP-1