Highway Contract Routes — Contract Delivery Service - USPS.com
Highway Contract Routes — Contract Delivery Service - USPS.com
Highway Contract Routes — Contract Delivery Service - USPS.com
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134.11 <strong>Highway</strong> <strong>Contract</strong> <strong>Routes</strong> <strong>—</strong> <strong>Contract</strong> <strong>Delivery</strong> <strong>Service</strong><br />
Suppliers are required to mark up undeliverable mail and forward mail for<br />
customers who have filed change of address orders. The Administrative<br />
Official or authorized representative, will instruct suppliers in the proper<br />
procedures to be followed.<br />
134.11 Screening<br />
Administrative Officials must collect screening information from suppliers on<br />
the following forms:<br />
a. One original PS Form 2025, <strong>Contract</strong> Personnel Questionnaire.<br />
b. One original PS Form 2181-C, Authorization and Release <strong>—</strong><br />
Background Investigation.<br />
c. Two original forms FD-258, Fingerprint Card.<br />
d. Original driving record (5-year motor vehicle record).<br />
e. Certification of negative drug screening results.<br />
f. Transmittal cover sheet, including the Administrative Official’s name,<br />
telephone number, facility name, mailing address, and a notation if the<br />
applicant is a non-driving contract employee.<br />
The Administrative Official must review each form, make sure they are<br />
<strong>com</strong>plete and accurate, and mail the forms to:<br />
POSTAL INSPECTION SERVICE<br />
MEMPHIS SISC<br />
225 N HUMPHREYS BLVD 4TH FLOOR<br />
MEMPHIS TN 38161-0008<br />
Administrative Officials also issue and retrieve <strong>Contract</strong> <strong>Delivery</strong> <strong>Service</strong><br />
identification badges when requested by the Manager, Transportation<br />
<strong>Contract</strong>s. Administrative Officials must keep all information developed in the<br />
screening process confidential and must retain in a locked file. Refer to the<br />
Management Instruction on Screening <strong>Highway</strong> Transportation <strong>Contract</strong><br />
Employees.<br />
134.12 <strong>Contract</strong> File Folder<br />
Administrative Officials must maintain up-to-date file folders for all contracts<br />
at their offices. Each CDS route should have two folders: a contract folder<br />
and an action folder. The contract folder should be assembled in the<br />
following manner: the right side will contain material of a permanent nature<br />
and the left side of the folder is used to hold forms and correspondence of a<br />
temporary nature, which periodically may be disposed of according to<br />
established instructions. The file folder must also include a detailed record of<br />
the supplier’s performance on the route. The action folder must contain all<br />
actions taken on the route including PS Form 5500, <strong>Contract</strong> Route<br />
Irregularity Report, and any letters of warning.<br />
134.13 Roster and Map<br />
The Administrative Official is responsible for maintaining a current route map<br />
indicating line of travel, residences, and box locations. The Administrative<br />
Official is responsible for maintaining a current line of travel and ensuring that<br />
the edit book is current.<br />
4 Handbook SP-1