EH&S Annual Report 2011 - UCLA - Environment, Health & Safety

www.ehs.ucla.edu
Summer 2012
Annual Report Edition
News & Notes
Volume 4, No. 2 501 Westwood Blvd . Los Angeles, CA 90095-1605
Since 1978
We are pleased to present the second EH&S Annual Review. The Annual Review highlights the accomplishments of EH&S’
core programs and provides a snap-shot of the safety resources available to the campus community. In 2011, EH&S
programs have proven to be successful by improving compliance, decreasing the number of repeat incidents, reducing
regulatory fines, protecting employees and creating a culture of safety. These accomplishments reflect the strong commitment
of EH&S’ employees and the entire campus community toward creating a safe and healthy environment.
UC Center for Laboratory Safety
In 2011, the UC Center for Laboratory Safety was created
to improve the practice of laboratory safety through the
performance of scientific research and implementation
of best safety practices in the laboratory. The mission of
the Center is to:
Sponsor and support research in laboratory safety
Develop and translate applied best practices research
Facilitate implementation and optimization of
laboratory safety practices
Director’s Note
As our 2011 Annual Review illustrates, EH&S continues to
improve both productivity and the breadth and level of services
provided to the campus community. Our Research Safety
Program continues to make remarkable progress and is
approaching 100% compliance with our performance metrics.
Fewer non-compliant findings during PPE inspections is good
news and suggests greater awareness of the importance of
PPE in laboratories and a positive shift in our safety culture. As
part of our continued efforts, EH&S also increased exposure
assessments in labs, shops and offices. Inspections for food
facilities, pools and spas remain at record levels. All in all,
EH&S continues to provide essential services to the campus
and is looking for ways to improve even further. If you have
any suggestions or concerns, please contact the EH&S
Hotline, 310-825-9797. Thank you again for your continued
commitment to protecting the health and safety of our campus
community. - James Gibson, EH&S Director
EH&S Program Reviews
Research Safety P.2
Environmental Programs P.3
Injury Prevention P.4
2011 EH&S Annual Review
Fire & Life Safety P.5
Training & Outreach P.6
2011 EH&S Highlights
Revised the UCLA Employee Safety
Handbook and distributed it to the
University’s Administrative Division.
93% of the 3,000 employees from
the Division have completed review
of the handbook.
Launched a “got safety concerns?”
campaign to promote a safe and
healthy environment by
encouraging the campus
to contact EH&S if they
have any questions or
safety concerns.
Distributed the new UCLA Chemical
Hygiene Plan to every Principle
Investigator (PI) on campus.
Developed an on-line standard
operating procedure (SOP) library
to provide guidance on the safe use
of chemicals and chemical groups. There are 121
SOPs in our library, which have received more than
3,000 views from across the globe.
SOP Library Views

2
Laboratory Compliance
Laboratory compliance inspections continue to be a
priority of our Research Safety Division. The 2011
inspection results – and the consistently
high results in the three previous years
– demonstrates EH&S’ commitment to
implementing safe laboratory practices.
Since 2008, inspections have increased
by 234% (Figure 1).
Laboratory Performance Metrics
Following inspections, Laboratory
Safety Officers timeline is to issue
lab inspection reports the next
business day. In 2011, 100% of
all initial lab inspection reports
were issued by the next business
day (Figure 2). Since 2009, lab
inspection reports continue to
maintain a high turnaround rate.
Figure 2: Laboratory Inspection Performance Metrics
Initial Inspection
Reports
Critical 48-Hour
Re-Inspections
Unannounced PPE Compliance Inspections
In 2010, EH&S launched unannounced PPE compliance
inspections and since have reached 477 laboratory
groups (approximately 1,455 lab rooms). The number of
PPE related findings found in labs during PPE inspections
has decreased by 58% since August 2010. Figure 3
Lab Coats
displays the 2011 inspection results.
Protection
Figure Compliant 3: 2011 Unannounced PPE Compliance Inspections
Research Safety
Non-Critical 30-Day
Re-Inspections
100% 99% 97%
76%
(169)
Compliant
76%
(169)
Compliant
Compliant
76%
76%
(169)
(169)
Non-Compliant
24%
(52)
Non-Compliant
24%
(52)
Non-Compliant
Non-Compliant
24%
24%
(52)
(52)
46%
46%
46%
46%
40%
Eye
Non-PPE
PPE Findings
2% Food/Drink
Lab Coats
40%
2%
4%
6%
Open-Toe
Eye Shoes
Protection
Shorts/Skirts
Non-PPE
2%
Lab
Lab
Coats
Coats
Food/Drink
40%
40%
4%
6%
2%
2%
2%
Eye
Eye
Open-Toe Protection
Protection
Shoes
Non-PPE
Non-PPE
Shorts/Skirts
Food/Drink
Food/Drink
4%
4%
Open-Toe
Open-Toe
Shoes
6% Shoes
6%
Shorts/Skirts
4,500
3,000
1,500
0
www.ehs.ucla.edu
News and Notes
Figure 1: Laboratory Compliance Inspections
102
165
555 545
365 451
418
627
954
255
320
784
2123
220
493
695
2424
2007 2008 2009 2010 2011
Laboratory Radiation BioSafety PPE
Laboratory Safety Training for PI’s
In 2010, EH&S implemented a lab safety training
program for Principal Investigators/Laboratory
Supervisors to ensure those individuals most directly
responsible for the health and safety of laboratory
researchers have knowledge of the fundamentals
of laboratory safety, and fully understand their roles
and responsibilities. Figure 4 represents the 2011
completion rates.
Figure 4: Laboratory Safety Training for PIs
Chemistry & Biochemistry
Campus
Completion Rate
Completion Rate
100%
27%
(221)
73%
(610)
Research Safety Highlights
Established a campus wide radioactive package
opening procedure for the receipt of radioactive
materials
Reviewed over 870 protocols for Institutional
Biosafety Committee and Animal Research
Committee applications
Developed and implemented a nuclear medicine
patient tracking procedure to ensure hospital staff
safety when working with patients that have been
given radiopharmaceuticals
Administered Radiation Safety courses to over
400 workers

News and Notes 3
Pool and Spa Inspections
During pool/spa inspections for regulatory compliance,
data is collected pertaining to the following:
• Pool water chemistry
• Filtration and recirculation systems
• Management and operations
The number of pools/spas inspected have increased by
219% since 2008 (Figure 5).
Food and Temporary Event Inspections
In 2011, there were over 130 food
facility and temporary event inspections
conducted for the 49 campus food
facilities, as well as the various temporary
food events, yielding a 57% increase over
2007 (Figure 6).
Industrial Hygiene Assessments
Taking a pro-active approach to exposure assessments
and mold prevention, EH&S has dramatically increased
the number of IH assessments, including 63 exposure
assessments for laboratories. The following assessment
increases are over 2009 (Figures 7 and 8).
422% exposure assessments
291% mold assessments
Hazardous Materials Minimization
Minimizing hazardous materials on campus has been
achieved by a continued effort to develop programs that
focus on reducing waste and reusing our resources.
• 149 lbs. of chemicals redistributed
• 261 mercury thermometers exchanged
• 176 tons of lab waste safely processed and shipped
• 54% increase in special pick-up requests of lab waste
during laboratory clean-outs (Figure 9)
200
100
0
Figure 9: Hazardous Waste Special Pick-ups
96
105
Environmental Programs
148
2009 2010 2011
300
200
100
0
150
100
50
120
80
40
www.ehs.ucla.edu
0
0
120
80
40
0
7
74
229 221
236
2007 2008 2009 2010 2011
86
18
Number of Pools/Spas on Campus
84
94
2009 2010 2011
59
Figure 5: Pool/Spa Inspections
Figure 6: Food Facility and Temporary
Event Inspections
127
22
140
48
142
86
2008 2009 2010 2011
135
2007 2008 2009 2010 2011
Number of Food Facilities
Figure 7: Exposure Assessments
Figure 8: Mold Prevention and Assessments

4
Accident Investigations
The Injury Prevention Division has significantly
increased investigations of preventable accidents
since 2009 (Figure 10).
• In 2009, 78 accident investigations out of 737
medical and indemnity injuries (11%)
• In 2010, 261 accident investigations out of
814 (32%)
• In 2011, 363 investigations were completed
out of 787 (46%)
• 365% increase of investigations between
2009 and 2011
Shop Safety Inspections
There are 73 general use machine shops on
campus, with 1,000 shop employees. The
Shop Safety Coordinator inspects all shops
and provides follow-up inspections (Figure
11). Additionally, the Shop Safety Program has
developed tools to provide consistent methods to
evaluate shop hazards, select appropriate PPE
and train employees in the selection, application
and use of PPE for
hazardous tasks. The
Hazard Assessment
Tool for Shops (HATS)
assesses hazards and
creates a written hazard
assessment report.
Since the introduction
of HATS in 2011, the
benefits have included:
Shop personnel identified
the PPE required for
job task performed and
purchased the most
effective PPE
Employees actively
participated in the PPE
selections program and
received specific training
on their responsibilities
Regulatory compliance
has been 100% maintained
Injury Prevention
450
300
150
0
225
150
75
0
www.ehs.ucla.edu
News and Notes
Figure 10: Accident Investigations
26 59
Figure 11: Shop Safety Inspections
53
94
78
153
2007 2008 2009 2010 2011
Number of Shops on Campus
261
159
363
2007 2008 2009 2010 2011
Ergonomic Evaluations
146
The UCLA Ergonomics program is responsible for
preventing and reducing workplace musculoskeletal
disorders (MSD). EH&S ergonomists have maintained
a high number of ergo evaluations over the last 4 years,
which has resulted in recommendations that help
reduce these injuries (Figure 12).
900
600
300
0
Figure 12: On-Site Ergonomic Evaluations
527
746 763 743 758
2007 2008 2009 2010 2011

News and Notes 5
Fire and Life Safety Inspections
Fire and life safety inspections are a major and vital
component of the Fire and Life Safety Division.
As the University expands and new buildings
are constructed and old
buildings renovated, the
number of required Title
19 and Title 24 safety
inspections increase. The
Fire Division has maintained
project schedules and inspections for over $2 billion
dollars in new construction and remodel plans. The
following reviews and inspections have dramatically
increased over 2009:
142% Plan Reviews (Figure 14)
373% Title 19 inspections (Figure 15)
329% Title 24 inspections (Figure 16)
Evacuation Drills
Annual, quarterly, and monthly evacuation drills are
conducted for all the following buildings:
Dormitory facilities
Krieger Day Care
Lab School (UES)
Complex
High-rise buildings
An additional 41 drills were performed for various
buildings. These drills ensure the proper evacuation
of the campus community during an emergency.
Fire Safety Training
In 2011, over 2,600
individuals completed
on-line fire safety training.
The Fire and Life Safety
Division conducted
hands-on fire extinguisher
training for 551 students
and staff (Figure 17).
Fire and Life Safety
450
300
150
0
225
150
75
0
120
80
40
0
4500
3000
1500
0
www.ehs.ucla.edu
202
288
124
104
184
151
7
87
48 55
364
Plan Checks Over the Counter Backchecks New Submittals
17
34
58
Figure 14: Plan Reviews
58
2009 2010 2011
Figure 15: Title 19 Inspections
Figure 16: Title 24 Inspections
3
164 161
2009 2010 2011
13
Fire Alarms Fire Sprinklers Construction
665
44
2009 2010 2011
Figure 17: Fire Safety Training
1865
3001
462
3118
680
25
79
91
2666
551
2007* 2008* 2009 2010 2011
Hands-on Online
*Data not available for hands-on training

6
Safety Training
Participation in EH&S training programs have increased
year-over-year (Figure 17).
162% from 2007 to 2008
86% from 2008 to 2009
33% from 2009 to 2010
612% overall increase from 2007 to 2011
Outreach and Fact Sheets
The EH&S website was revised to improve readability
and accessibility. Revisions included the following:
Expansion of Job Safety Analyses that can be used
as templates for departments using hazardous
equipment and procedures in their work
Lab Safety/Chemical Safety section expanded,
including the addition of resources to the Fact Sheet
Library
Developed an on-line Mandarin language version of
the Lab Safety Fundamentals Course
Additionally, EH&S developed lab specific orientation
materials for laboratory staff that included:
Expansion of a list of clearly defined Roles and
Responsibilities for all Laboratory Personnel
New PI Orientation Packet for new faculty
researchers
Developed the Laboratory Safety Orientation Fact
Sheet
The non-laboratory specific materials developed:
A quick reference sheet of EH&S Guide to Services
Fact Sheets for Animal Allergens, Earthquake
Preparedness and Elevator Safety just to name a
few
Click on the images at right for links to EH&S Fact
Sheets, Job Safety Analysis Forms and a variety of
other web resources available in the Guide to Services.
Training and Outreach
www.ehs.ucla.edu
45,000
30,000
15,000
0
2576
2494
Fact Sheet
1. Know Your Responsibilities
START:
Conduct Laboratory Inspection
Deficiencies Found?
09/2010
documentation
to EH&S
9121
critical?
Re-inspect after 30 days
days. Note repeat
violation on form
Forward Report to
Manager, RSD and
EH&S Director
Re-inspect critical
deficiencies within
48 hours
corrected?
Report to P.I., Manager,
RSD, EH&S Director, Dept.
Chair, Asst. Dean, Dean
Report to P.I., Manager,
RSD, EH&S Director,
Dept. Chair, Asst. Dean,
Dean, Vice Chancellor
-
tor for lab closure. Closure will depend
on the severity of the violation. Notify
P.I., Dept. Chair, Asst. Dean, Dean and
Vice Chancellor of Research
2. Review Safety Manuals & Resources
Injury and Illness Prevention
Plan (IIPP)
Lab Safety Manual
Chemical Hygiene Plan
Biosafety Manual
Radiation Safety Manual
Laser Safety Manual
14718
News and Notes
Figure 17: Total Safety Training
4141
9963
EH&S Facts
Laboratory Safety Orientation
Shop Safety Manual
Material Safety Data Sheets
EH&S Fact Sheets
Lab Safety Videos
www.ehs.ucla.edu
14523
18202
Laboratory Personnel
16695
19403
2007 2008 2009 2010 2011
Online Classroom
EH&S News and Notes Editorial Staff
Editorial Staff: Karin Wasler, Estey Theriault, Anna Joyce, Michael Ozamoto Contributors: James Gibson
Comments or suggestions? Please contact Anna Joyce at ext. 52646 or annajoyce@ehs.ucla.edu
Summer 2009
(Over)