EH&S Fall Newsletteer 2011 - UCLA - Environment, Health & Safety

Volume 4, No. 5
Given the recent arrival of many new
faculty, staff, researchers and students
at UCLA, EH&S recommends
conducting department safety
orientations and refresher safety
training during the autumn. The
following are some of the top safety
items we recommend be addressed
during your fall orientations and training.
Know Your Responsibilities. All managers,
supervisors and Principal Investigators should review
safety responsibilities with their staff and students.
Communication of safety expectations sets the stage for
individuals to take responsibility for their own safety and
that of their colleagues. Here are some key points:
• Follow oral and written safety rules, regulations and
standard operating procedures
• Consult before using hazardous materials and obtain
prior approval as required
• Report all emergencies, injuries, near misses and
safety concerns to the supervisor and the EH&S Hotline
(310-825-9797) as required
• In labs, see the Laboratory Duties and Responsibilities
Director’s Note
Many of you probably are aware of the fire that occurred in
CHS on October 24, 2011. Fortunately, the fire department
responded swiftly and no one was injured, but it serves as a
sobering reminder of the importance of fire safety precautions
and education.
EH&S has multiple fire and life safety resources available to the
campus community, including:
• Hands-on Fire Extinguisher Training – in this interactive
class, participants extinguish a live fire and learn about the
different types of fire extinguishers and what to do if a fire
occurs under the supervision of a campus Fire Marshal.
• Fire Safety in the Laboratory video – this safety film depicts
guidelines for fire safety in the lab, including proper chemical
storage, PPE, and responding to and reporting fires.
• Campus Fire Marshal Building Inspections – these annual
inspections help ensure that fire hazards are eliminated.
More information can be found on page 2.
As always, you may email firesafety@ehs.ucla.edu or call the
EH&S Hotline (310-825-9797) if you have questions or concerns
about fire safety. We wish everyone a safe academic year.
— James Gibson, EH&S Director
www.ehs.ucla.edu
Fall 2011
News & Notes
501 Westwood Blvd . Los Angeles, CA 90095-1605
Since 1978
Fall Back Into Safety Training
Review Safety Manuals and Resources. Be
familiar with the contents of the applicable health and safety
manuals for your area. These may include:
• Injury and Illness Prevention Plan - The IIPP is required
by law for all departments and helps to make safety an
ongoing part of the workplace by providing important
safety information specific to each department.
• Emergency Response Plan - Emergency preparedness
includes having a plan, as referenced in the IIPP. This
defines the department’s mission during emergencies
and outlines policies and procedures for responding
to incidents.
• Laboratory Safety Manual - Required for all laboratory
personnel and includes the campus Chemical Hygiene
Plan.
• Shop Safety Manual - Required for all shop personnel.
Provides guidance on working in machine shops.
Outline Training Requirements. Training should be
conducted related to the hazards of an employee’s job.
See the EH&S Training website for additional information.
Review Emergency Procedures. Review the location
and use of emergency response procedures, supplies and
equipment, including:
• Campus evacuation
routes - Everyone
should know where to
evacuate in the event
of an emergency and
their group’s process for
evacuation
• Locations of safety
equipment, including
first aid kits, fire
extinguishers, safety
showers and eyewash
stations, and fire alarm
pull stations
Fall Back Into Safety Training P.1
Public Access Defibrillation P.2
Employee Safety Handbook P.2
Emergency Preparedness P.3
Region Evacuation Areas
If several buidings must evacuate
outdoors during emergencies,
occupants will gather in region
evacuation areas. Information
command posts will be set up at
these sites.
1 Sculpture Garden /
Anderson Complex
2 Perloff / Schoenberg
Plaza / Dickson Plaza
3 Drake Stadium
4 Sunset Recreation Center
5 Science Quad
6 Mathias Botanical Garden
7 8 Parking Lot 36
Region evacuation area
Campus Evacuation Areas for Major
Emergencies or Disasters
4
F
November 2008
7
Emergency & Traffic
AM 1630 Information 800 900 UCLA Emergency
Hotline
3
8
5
6
2
1
this issue
Title 19 Fire Inspections P.3
Workplace Ergo Tips P.4
Training & Outreach News P.4

2
Public Access Defibrillation Program
www.ehs.ucla.edu
News and Notes
In an ongoing effort to improve the health and safety of the campus community, EH&S continues
to expand the Public Access Defibrillation program (PAD). The PAD program provides a rapid
response to sudden cardiac arrest (SAC) by making automated external defibrillators (AEDs)
available throughout campus. An AED detects cardiac arrhythmia and corrects it by delivering a
jolt of electricity when indicated. PAD Program coordinators are located in various facilities and
buildings across campus to support the program, but the AEDs are accessible to any responder.
What is an AED and where are they located?
An automated external defibrillator (AED) is a portable device that analyzes the heart’s rhythm and, if necessary, allows
a rescuer to deliver an electric shock to a victim of sudden cardiac arrest. This shock, called defibrillation, may help the
heart to reestablish an effective rhythm. Defibrillators are available in campus locations with a high level of public access,
including recreation and entertainment venues, dining and shopping facilities, and meeting halls. Building locations are
listed below and on the UCLA interactive campus map (www.map.ucla.edu).
Who can use an AED?
AEDs are so simple that they can also be used by minimallytrained
individuals. These rescuers are called lay responders.
Lay responders are legally protected by the Good Samaritan Law
when they use an AED in good faith to help another individual
having a cardiac arrest. Campus employees have access to
AEDs located around campus. PAD Coordinators in areas with
AED units have AED/CPR training and ensure that AED units are
operational.
How can you obtain AED training?
Participating in training and certification in the proper use of these
devices is easy. The David Geffen School of Medicine Center
for Pre-hospital Care provides first aid, CPR and AED training to
UCLA Employee Safety Handbook
The UCLA Employee Safety Handbook was officially released in October to
all employees in UCLA Administration. All Administration employees should
have received a notification through the UC-Learning Center with instructions
to read the Handbook within 30 days of the notification.
The Handbook was revised in 2011 and covers important health and safety
topics, including:
• Simple techniques for making the working environment safer and
preventing common campus accidents
• Emergency preparedness
• Managing laboratory hazards
• An employee’s role in environmental protection
• Campus safety and security resources
The Handbook will be distributed to the rest of campus personnel in 2012.
If your department is currently using older versions, please contact EH&S
Training and Outreach at 310-794-5328. For more information, see the UCLA
Employee Safety Handbook website.
both individuals and departments on campus. For more information, visit the CPHC website.
Sudden Cardiac Arrest Emergency
Response Procedures
Did you know that about 25% of all cardiac
arrest victims die before they reach a hospital?
Fortunately, many of these lives can be saved if
the following steps are taken:
1. Call 911 from a campus phone
or 310-825-1491 from a cell phone
2. Begin CPR
3. Provide defibrillation within minutes if indicated
Continued Program Expansion
EH&S has partnered with the UCLA David Geffen School of Medicine, Center for Pre-Hospital Care to expand a
program initiated by UCLA Recreation. The PAD program is overseen by the PAD Advisory Group, consisting of
campus and medical representatives, and is supported by site coordinators and EH&S. For more information about the
UCLA PAD program, go to the EH&S PAD website or call the EH&S hotline at 310-825-9797.

News and Notes
Title 19 Fire Inspection Program
The Campus Fire Marshal’s Office, a division of EH&S, conducts building inspections throughout the year to ensure that
potential fire hazards are eliminated. These inspections also comply with Title 19, Public Safety, of the California Code
of Regulations (CCR). Title 19 establishes minimum fire prevention standards for the protection of life and property
against fire, explosion, and panic. The inspection program streamlines the building inspection process to comply with
the CCR to help ensure workplace safety. For more information, email firesafety@ehs.ucla.edu.
Is Your Workplace Ready for a Fire
Marshal Inspection?
Use this checklist as a start:
99 Clear and unobstructed exits
99 Remove door wedges
99 No sprinklers obstructed in storage rooms
99 Easy access to all fire alarm pull stations
and fire extinguishers
99 Fire extinguishers serviced every year by
authorized personnel
99 No space heaters
99 The use of microwaves and toaster ovens
only in authorized areas
99 Proper storage of flammable liquids and
chemicals if used
Emergency Preparedness and Campus Safety Resources
With the start of the new academic year well underway, new students and workers should be prepared for an emergency
and know about campus safety resources.
Have an Emergency Kit. Personal preparedness cannot be overlooked. Whether at home, at
work, or in the car, everyone should be prepared for a disaster. Having an emergency plan and
kit, as well as knowing how to obtain emergency information, promotes individual empowerment
and self-sufficiency during a crisis. Individuals who have prepared for emergencies are more
likely to survive dangerous situations and make better decisions throughout the event. See the
Personal Preparedness fact sheet and the resources available on the Emergency Management
Website.
Fact Sheet
EH&S Facts
The BruinAlert Mass Notification System
What is BruinAlert?
UCLA has developed BruinAlert to communicate offi cal
information during an emergency or crisis situation that may
disrupt normal operations of the UCLA campus or threatens the
health or safety of the campus community. The BruinAlert system
advises the campus community during:
• Emergencies
• Hazardous situations
• Other threatening situations
UCLA faculty, staff with valid email addresses in the UCLA Campus Directory and students with valid emails
addresses in URSA will automatically be enrolled in BruinAlert to receive email alerts. BruinAlert will not be used for
issuing routine advisories.
Ways to Receive BruinAlerts
Complementry Components of
BruinAlert System
1. Network “Pop-Up Banners - displayed on every campus
computer
• Facebook (facebook.com/UCLAEMO)
2. SMS or Text Messaging - requires your cell phone number • Twitter (@UCLABruinAlert)
3. Outdoor Siren & Voice Warning System - audible warning • AM 1630 Radio Station (also simulcast
sytem used to convey emergency alerts and instructions. on UCLA TV Channel 3)
Sirens have been placed in Dickson Court, Drake Stadium • California EDIS (Emergency Dial
& Intramural Field, Bruin Plaza, and the Student Residen- Information System)
tial Housing areas, and UCPD station.
• Cable Television System/Emergency
4. Email - requires a valid UCLA email address
Advisory System
5. Mass email - generally used to send a message from the • UCLA Website and Newsroom
Chancellor or UCLA Communications Offi ce
• 1-800-900-UCLA
6. Campus Cable Television - uses a scrolling banner on all • General Services Outage Notice System
channels
• Campus Safety Website (emo.ucla.edu)
Update Your Information On BruinAlert!
• SMS Text Messages
Effective emergency response requires personal prepardeness • Mass E-Mail Notifi cation
and planning. While no emergency communitcation system can • Outdoor Warning Sirens (located along
be guaranteed effective and reliable in every situation. You are BruinWalk)
encouraged to signup for BruinAlert as one part of your personal
emergency prepardness plan.
For More Information
Faculty & Staff can update or register cell phone numbers at www.bruinalert.ucla.edu.
Students can update or register cell phone numbers at www.ursa.ucla.edu
For more information on the BruinAlert system, visit www.emo.ucla.edu
Be Safe, Stay Informed
Contact Information:
Tel: 310-825-6800
Fax: 310-206-9480
www.emo.ucla.edu
8/2011
Sign up for BruinAlert. UCLA uses mass notifications, traffic advisory
notices, and emergency news and information systems to communicate
during critical events. Sign up for BruinAlert to ensure emergency
messages are sent via email and text message and see the Bruin Alert
fact sheet for more information.
Evening Escorts Provide Night-time Protection. Campus Safety Officer (CSO) escorts are
available free of charge to walk with students, faculty, staff or visitors 365 days a year from dusk until
1 a.m. between campus buildings, local living areas or Westwood Village within the approximate
boundaries of Sunset Boulevard, Hilgard Avenue, Wilshire and Veteran. Here’s how it works: 15
minutes before you need to leave, call (310) 794-WALK. You will be connected to a
police dispatcher who will coordinate your CSO escort. See the CSO website for
more information.
Familiarize Yourself with Other Safety Resources. The emergency management and campus safety
websites provide valuable information on campus safety and list other valuable safety resources, such
as guidance on emergency evacuation and the evening van service. Check these site periodically to
learn about emergency response procedures and for campus safety tips and resources.
www.ehs.ucla.edu
Did you know that the majority of fires
occur in the home?
Cooking is the leading cause of residential
building fires, followed by heating. While the
University makes every effort to prevent fires in
the workplace, all employees should take steps to
prevent fires at home.
You can help protect your home and family by:
• Install smoke alarms on every level of your
home
• Test smoke alarms monthly and changing
batteries at least once a year
• Make and practicing a home fire escape plan
• Purchase a multi-purpose fire extinguisher
and know how to use it
Fact Sheet
EH&S Facts
Personal Emergeny Preparedness & Planning
Why Prepare?
An emergency can happen quickly and without warning. In a major disaster it might
take several days for vital services to be restored or for organized emergency mutal aid
resources from other regions to arrive. In the greater Los Angeles region you are most likley
to experience an earthquake. If you and your family are prepared for a major earthquake
you will be prepared for most other disasters. The UCLA Offi ce of Emergency Management
recommends that every perseon be prepared to survive for at least 72 hours without
assistance from public safety offi cals.
Components of a Personal Emergency Kit
Be prepared for an emergency at the home, at work, and in
your car by having the following basic supplies stored in a
mobile container:
• Water: At least one gallon of water, per person, per day,
to drink, and at least three gallons of water for personal
use (sanitation, hygiene, and for cooking).
• Hygiene supplies: toothbrush, toothpaste, toilet paper,
moist wipes, large garbage bags, and shovel for waste
disposal
• Food: A 3 day food supply of non-perishables
• Adequate shelter (tents, sleeping bags, etc.)
• First-aid kit and supplies
• Hand-crank AM/FM radio. Listen to KNX-1070 AM,
KFWB 980 AM, and KFI 640 AM for regional emergency
alert system (EAS) for the greater Los Angeles area
• Flashlights and spare batteries
• Whistle – for summoning aid or signal for help
• Supplies for pets, including emergency food, shelter and water
For More Information About Personal Readiness
• UCLA Emergency Management Offi ce
http://www.emo.ucla.edu
• Seven Steps to Earthquake Safety
http://www.earthquakecountry.info/roots/seven_steps.html
• Ready LA
http://www.readyla.org/
• Ready.GOV
http://www.ready.gov/
Preparedness Means Planning
Establishing an Emergency Plan
Begins with Your Family
1. Know where your emergency supplies
are located.
2. Identify at least 2 evacuation routes.
Practice your evacuation routes.
3. Establish a reunion plan – Determine
a meeting place near a well known
landmark (a park or a school for
example).
Establish an out-of-state or long
4.
distance phone call contact. Family
members should immediately call the
emergency contact after an emergency.
Local phone calls may be diffi cult to place.
Contact Information:
Tel: 310-825-6800
Fax: 310-206-9480
www.emo.ucla.edu
8/2011
3

4
Discomfort at one’s workstation is common in today’s
workplace. Discomfort can be a result of various factors,
including a poorly designed station or simply from sitting for
too long. These tips can help relieve some discomfort while
not interfering with your general workflow:
1. Avoid overreaching. Keep
frequently used items (e.g., phone,
stapler and favorite pens) within a
relaxed arms reach.
2. Give your eyes a rest. Use
the 20/20/20 rule. Every 20 minutes,
focus on something 20 feet away
(e.g., a spot on the wall) for 20
seconds. This will allow you to relax
your eyes and give you a much
needed break from staring at your
monitor.
3. Avoid static postures. Try
not to sustain any given posture for more than 5 minutes.
Readjust yourself in your chair. Lower and raise your chair
and back angle a bit throughout the day to ensure different
postures. If your chair has the ability to do so, put your chair
in rocking mode and adjust the tension so you are in the
control of the rock. If you raise your chair, make sure not
to raise it too much so you don’t put too much pressure on
legs.
fact
Workplace Ergonomic Tips
Training & Outreach News
www.ehs.ucla.edu
News and Notes
4. Learn how your equipment works and
adjusts. Learn the various adjustments available on
your chair, keyboard tray and desk. If in doubt of how your
workstation or the items in it should be adjusted, contact the
Injury Prevention Division of EH&S for assistance.
5. Get up! Work at a reasonable
pace and take frequent stretch
breaks. Take 1 or 2 minute breaks
every 20-30 minutes, and 5 minute
breaks every hour. Try fielding
phone calls while standing up. Walk
over and deliver a message to your
co-worker instead of sending an
email. User a printer that makes
it necessary for you to leave your
workstation to retrieve your print job.
Most importantly, get up and move!
6. Install break reminder
software. UCLA currently has a license for the use of
repetitive stress injury software for all UCLA employees. You
can download the program online.
For more in depth information on these tips and more please
visit www.ergonomics.ucla.edu or email injuryprevention@.
ucla.edu.
(310) 825-9797 | www.ehs.ucla.edu
online Lab Safety Fundamental Concepts refresher
(310) 825-9797 | www.ehs.ucla.edu
EH&S News and Notes Editorial Staff
Editorial Staff: Estey Theriault, Karin Wasler
Contributors: Randy Sauser, Daniel Sifuentes, James Gibson, Estey
Theriault
Comments or suggestions? Please contact Estey Theriault at
x45654 or etheriault@ehs.ucla.edu.