Sorted by Commenter - Ethics - State of California

Sorted by Commenter - Ethics - State of California Sorted by Commenter - Ethics - State of California

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RRC – Rule 1.5 [4-200] E-mails, etc. – Revised (6/1/2010) Attached: RRC - 4-200 [1-5] - Public Comment Chart - By Commenter - XDFT1.2 (05-19-10).doc RRC - 4-200 [1-5] - Public Comment Complete - REV (05-19-10).pdf May 19, 2010 Difuntorum E-mail to Drafters, cc RRC: Rule 1.5 Codrafters (Vapnek, Ruvolo): Below is some information that you might find helpful in analyzing the many comments received that oppose adoption of Rule 1.5(e). –Randy D. (1) Link to a Minnesota State Bar rules revision committee memorandum explaining that committee’s proposal for regulating “flat fees.” Like the Commission’s proposed rules, Minnesota’s proposal is based on the rationale that labeling flat fees as “nonrefundable” is inaccurate and potentially misleading. The memorandum is a very helpful summary of the public protection concerns at stake in the regulation of “flat fees.” http://www.mnbar.org/committees/rules/NonrefRPCprop.pdf (2) Link to a December 2009 D.C. Bar Counsel article describing the D.C. approach to applying the D.C. version of ABA Model Rule 1.15 which requires advance fees to be deposited into a client trust account and withdrawn only when they are earned. (Note that the Commission’s proposed rules would continue to permit lawyers to use “true retainer” and “flat fee” arrangements as fees that are earned on receipt and not required to be deposited into the client trust account.) http://www.dcbar.org/for_lawyers/resources/publications/washington_lawyer/december_200 9/barcounsel.cfm#note6 (3) Pasted below is a recent Daily Journal article entitled “The Truth About Retainers.” Also pasted below is the State Bar Fee Arbitration Advisory mentioned in the article. The Arbitration Advisory also is found on the Bar’s website at this link: http://calbar.ca.gov/state/calbar/calbar_generic.jsp?sImagePath=Mandatory_Fee_Arbitratio n_Advisories.gif&sCategoryPath=/Home/Attorney%20Resources/Special%20Services/Man datory%20Fee%20Arbitration/Arbitration%20Advisories&sHeading=01- 02&sFileType=HTML&sCatHtmlPath=html/MFA_Advisory_01-02.html The Truth about True Retainers Daily Journal California Lawyer Article April 01, 2010 by Leigh Chandler and Aaron Shechet At the outset of an attorney-client relationship, it is crucial to define the scope of the engagement and establish payment terms. Lawyers commonly refer to a client's opening payment as a "retainer" and often state that it is "nonrefundable." However, that can be a big mistake. Indeed, many attorneys are confused about the proper treatment of retainers and, specifically, whether a particular retainer payment really is nonrefundable. An RRC - 4-200 [1-5] - E-mails, etc. - REV (06-01-10).doc -125- Printed: May 26, 2010 64

RRC – Rule 1.5 [4-200] E-mails, etc. – Revised (6/1/2010) examination of leading authority reveals that only "true retainers" are nonrefundable—and these are very, very rare. Governing Rule When a client discharges an attorney, the Rules of Professional Conduct require the attorney to "[p]romptly refund any part of a fee paid in advance that has not been earned." The rules also state that a refund is unnecessary if the money is "a true retainer fee ... paid solely for the purpose of ensuring the availability of the member for the matter." (Rule 3- 700(D)(2).) That is, money advanced by a client but not earned by the lawyer must be refunded, unless it constitutes a true retainer. Why is it crucial to understand the difference? Improper retention of client funds can result in discipline, even disbarment. Moreover, an attorney may face civil liability for breach of fiduciary duty, which may be determined as a matter of law based on a breach of the rules of professional conduct which "help define the duty component of the fiduciary duty which an attorney owes to his [or her] client." (Stanley v. Richmond, 35 Cal. App. 4th 1070, 1086 (1995).) Avoiding these consequences depends on accurately structuring the attorney-client relationship. Retainer Problems The State Bar addressed the issue of retainers in Arbitration Advisory Opinion 01-02 (calbar.ca. gov/state/calbar/calbar_generic.jsp?cid =11337&id=6493). The opinion states that "unless the attorney and client have contracted for a 'true retainer' (also known as a 'classic retainer'), the attorney must refund any portion of the advance fee that the attorney has not yet earned." The key characteristic of a true retainer is that it is paid solely to secure the availability of the attorney over a given period of time and is not paid for the performance of any other services. When a valid true retainer exists, if the attorney's services are eventually needed, those services are billed and paid for separately, and no part of the retainer is applied to pay for them. Thus, any fee arrangement in which the attorney bills against the retainer is not a true retainer. As explained in Advisory Opinion 01-02, a true retainer may be nonrefundable because it takes the attorney out of the marketplace and precludes him or her from undertaking other work. Such an arrangement requires that the attorney be generally available for consultation and legal services to the client. A true retainer may be a single, up-front payment to guarantee that the attorney will be available for a specified period of time, or it may be a recurring payment, where, for example, the client pays a monthly fee solely to ensure the attorney's availability to represent the client for that month. Scarcer than Hen's Teeth Although true retainers once were common, the State Bar does not contemplate many appropriate situations for them today. In fact, Opinion 01-02 speculates that there are probably only a handful of situations in which a client would want to pay a true retainer. Such an arrangement may be appropriate to secure the availability of an attorney whose reputation could cause a threatened lawsuit to vanish. In addition, a true retainer may be a reasonable way to ensure that an especially talented attorney is available to handle a matter; it may also be used to prevent the attorney from representing an adverse party. The RRC - 4-200 [1-5] - E-mails, etc. - REV (06-01-10).doc -126- Printed: May 26, 2010 65

RRC – Rule 1.5 [4-200]<br />

E-mails, etc. – Revised (6/1/2010)<br />

Attached:<br />

RRC - 4-200 [1-5] - Public Comment Chart - By <strong>Commenter</strong> - XDFT1.2 (05-19-10).doc<br />

RRC - 4-200 [1-5] - Public Comment Complete - REV (05-19-10).pdf<br />

May 19, 2010 Difuntorum E-mail to Drafters, cc RRC:<br />

Rule 1.5 Codrafters (Vapnek, Ruvolo):<br />

Below is some information that you might find helpful in analyzing the many comments received<br />

that oppose adoption <strong>of</strong> Rule 1.5(e). –Randy D.<br />

(1) Link to a Minnesota <strong>State</strong> Bar rules revision committee memorandum explaining that<br />

committee’s proposal for regulating “flat fees.” Like the Commission’s proposed rules,<br />

Minnesota’s proposal is based on the rationale that labeling flat fees as “nonrefundable” is<br />

inaccurate and potentially misleading. The memorandum is a very helpful summary <strong>of</strong> the<br />

public protection concerns at stake in the regulation <strong>of</strong> “flat fees.”<br />

http://www.mnbar.org/committees/rules/NonrefRPCprop.pdf<br />

(2) Link to a December 2009 D.C. Bar Counsel article describing the D.C. approach to applying<br />

the D.C. version <strong>of</strong> ABA Model Rule 1.15 which requires advance fees to be deposited into a<br />

client trust account and withdrawn only when they are earned. (Note that the Commission’s<br />

proposed rules would continue to permit lawyers to use “true retainer” and “flat fee”<br />

arrangements as fees that are earned on receipt and not required to be deposited into the client<br />

trust account.)<br />

http://www.dcbar.org/for_lawyers/resources/publications/washington_lawyer/december_200<br />

9/barcounsel.cfm#note6<br />

(3) Pasted below is a recent Daily Journal article entitled “The Truth About Retainers.” Also<br />

pasted below is the <strong>State</strong> Bar Fee Arbitration Advisory mentioned in the article. The Arbitration<br />

Advisory also is found on the Bar’s website at this link:<br />

http://calbar.ca.gov/state/calbar/calbar_generic.jsp?sImagePath=Mandatory_Fee_Arbitratio<br />

n_Advisories.gif&sCategoryPath=/Home/Attorney%20Resources/Special%20Services/Man<br />

datory%20Fee%20Arbitration/Arbitration%20Advisories&sHeading=01-<br />

02&sFileType=HTML&sCatHtmlPath=html/MFA_Advisory_01-02.html<br />

The Truth about True Retainers<br />

Daily Journal <strong>California</strong> Lawyer Article April 01, 2010 <strong>by</strong> Leigh Chandler and Aaron Shechet<br />

At the outset <strong>of</strong> an attorney-client relationship, it is crucial to define the scope <strong>of</strong> the<br />

engagement and establish payment terms. Lawyers commonly refer to a client's opening<br />

payment as a "retainer" and <strong>of</strong>ten state that it is "nonrefundable." However, that can be a<br />

big mistake. Indeed, many attorneys are confused about the proper treatment <strong>of</strong> retainers<br />

and, specifically, whether a particular retainer payment really is nonrefundable. An<br />

RRC - 4-200 [1-5] - E-mails, etc. - REV (06-01-10).doc -125-<br />

Printed: May 26, 2010<br />

64

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