Agenda and Meeting Materials - UConn School of Medicine

Approval of the minutes
• April 28, 2013
Consent Items
• None
Business Items
• None
Education Council
Agenda
May 23, 2013
Informational Items
• Update on the ad hoc subcommittee on EC’s charge (K. Nissen)
• Update on the ad hoc subcommittee on visiting students (K. Dieckhaus)
• Update on the AMA Grant (S. Rose)
• Proposed procedural requirement (E. Nestler)
• Proposed policy on anatomical donation to the UConn School of Medicine (C.
Thatcher)
• Update on the anatomical donation program audit (C. Thatcher)
• Discussion of the nomination of representatives for the Dean’s Council
Standing Monthly Reports
• GME
• GPC
• CME
• CUME
The next meeting will be held on
June 20 at 4:30pm
Walker, AG070

Education Council
April 18, 2013
Minutes of the Meeting
Present (voting): Rose, S. (chair); Adler, A.; Dieckhaus, K.; Dimario, F.; Dodge-­‐Kafka, K.; Guerrera, M.; Guha, A.; Kream, B.;
Puddington, L.; Wetstone, S.;
(non-­‐voting): Mains, D.; Nissen, K.;
Excused (voting): Alerte, A.; Angus, S.; Aguila, H.; Taxel, P.; Zalneraitis, E.
(non-­‐voting): Huey, L.;
Guests:
Topics Discussion Outcome/Action
Items
Minutes of March
2013
Reviewed. Approved.
Nominations for Replacement members for the representatives to the Dean’s Council should be None.
the Education nominated.
Council
• Members will need to vote on this matter in May/June
• 3 year term renewable
• Information on the regulations provided
Two vacancies for basic scientists on Education Council:
• Faculty names proposed
GME Report Dr. Nissen provided an overview of the GME Program:
• Accreditation
• Match
None.
EC - May 23, 2013
Page 1

• SOAP
• Upcoming orientation
• Visit in otolarynghitis
• Process to capture radiation data from all of the other hospitals
GPC Report Dr. Kream provided an overview of the Graduate Program.
• Appointment of a new Dean of the Graduate School
• Overview of incoming students – highest caliber ever
Integrative Member proposed speaking on integrative medicine in a 10-­‐minute overview in May
medicine
or a future meeting.
AMA Grant Dr. Rose provided an update on the AMA Grant:
• Letters of support from the administration
• Declaration of support
Dr. Rajan noted the present status of the grant:
• Basic structure of the proposed curriculum
• Function of the classroom
• Interprofessional teams
• VITAL teams
• EMR case-­‐based work
• Logic behind the curriculum revisions
• Based entirely on concept of milestones
• Changes to the clerkship model – fashioned after patient-­‐centered home
medical model
• Use of technology in the new model
• Family case models
• Names for the levels of learners
None.
None.
Motion was made
to endorse the AMA
grant proposal.
Seconded.
Approved
unanimously.
EC - May 23, 2013
Page 2

Suggestions from the EC:
• Links to the Kahn Academy information
• Send back out along with information on how it relates to the grant
• Presently working to understand the costs of the curriculum
• How many FTEs are used
• Cost of teaching hours in UME and the Graduate School
• Comments about engaging clinical faculty
• Compensating faculty for time spent teaching
• SCP issues with regard to specialists – some specialties may be broad enough
• Suggestions to stick with the generalist approach in the first year
• Details on what the specialist would be used for and how it would work
logistically
• There are financial challenges and much work is being done on keeping the
curriculum cost-­‐effective
• Comments from the faculty that there are concerns about the grant
• Suggestion for outside individual to speak about the relevance of medical
education
• Individuals have been invited to Med Ed GR
• Suggestion that the support of the Education Council will assist with changing
the culture
• An additional forum will be held
• The faculty need meaningful involvement in this process
• The AMA’s process is very short, which has forced the grant process to move
along quickly
• Comments that change is needed in the curriculum
• Member noted that the concern is that students will be unprepared for their
courses in Neurology and Psychiatry
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• Individuals are concerned about their positions and appointments
• Response that in the new curriculum students will have more meaningful and
active learning
• Comments that the learners in this generation are different and more
involved in technology
• The grant is just a guidepost and not necessarily exactly how it is going to be
implemented
• Next steps for the grant outlined
All comments on the grant are welcome. The grant will be posted on 4/22/13 the
committee will be emailed when it is available.
Meeting adjourned at 5:47pm
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Proposed Revisions to the Education Council
Charge & Membership
Compiled by the Ad Hoc Committee on EC’s Charge
May 23, 2013
PROPOSED DUTIES, AUTHORITY AND MEMBERSHIP
Duties & Authority
Education Council’s role is one of oversight and the Council is the central authority for all sponsored
educational programs in the School of Medicine (SOM). EC plays a visionary role in that it considers future
innovations, future needs and direction for the institution. The role of EC is not merely evaluative or
reactionary; the Council is charged with inspiring and in some cases requiring the educational domains to
consider new directions, discard old paradigms, and/or engage in collaborative work. The EC is also an
advocate for the educational mission of school and will promote an appropriate balance between this and
the other missions of the school (i.e. research, clinical care, job development, etc.)
Education Council, as a rule, delegates domain-­‐specific functions such as policy, curriculum and evaluation
to the appropriate and responsible academic governance committees: CUME for undergraduate medicine,
GMEC for the graduate medical education program, GPC for the graduate program, and CCMEC for
continuing medical education. Any actions that change the culture of the school or any actions that affect
two or more of these academic domains (e.g. GPC and GMEC) will require the review and direct approval
of the EC. In addition, the EC is responsible for ensuring that the academic domain committees are
functioning effectively and that the school is in compliance with all accreditation standards.
The EC reviews the Annual Reports from all Education Domains, including the Annual report from the
Senior Associate Dean for Education. Additionally, the EC annually reviews the resources provided to
each educational domain and determines if these resources are appropriate.
Membership
In order to ensure an appropriate faculty voice in the decisions made in the educational domains, 1
membership in the EC is comprised of a number of voting elected faculty, voting appointed faculty, and
ex-­‐officio non-­‐voting faculty.
Membership
Ex-­‐officio, Non-­‐voting members (5) 2
a) Sr. Assoc. Dean for Education, Chair
b) Assoc. Dean for GME
c) Assoc. Dean for the Graduate School
d) Assoc. Dean for CME and/or similar
e) Director of Undergraduate Medical Education
Voting Members (14) – quorum is 8 voting members
f) 4 elected members of the basic sciences
g) 4 elected members of the clinical sciences
h) 3 appointed members of the basic sciences
i) 3 appointed members of the clinical sciences
Clinical faculty must be supported ≥10% financial support for education in “E” or “A1” (educational
administration) on their CREATE profile or its equivalent as determined by the Senior Associate Dean for
Education. Basic Science faculty must be able to demonstrate a significant contribution to education.
Elected members are staggered 3-­‐year terms with a chance to be re-­‐elected. Appointed members have
EC - May 23, 2013
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their appointments examined yearly with turnover as needed up to a three-­‐year term. The Assoc. Dean
for GME appoints one clinical faculty member. The Assoc. Dean for the Graduate School appoints one
basic science faculty. All other appointments are made by the Senior Associate Dean for Education.
Ongoing discussion
1. In a similar vein, we have discussed the need to change the membership of CUME to have voting,
elected faculty. More controversial was the idea of elected faculty on GMEC and that was an
issue we said we’d put in front of EC.
2. Should the majority of voting members be elected faculty?
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Procedures requiring documented competency for graduation
All others procedures are optional and require direct supervision
Basic procedures: (General supervision appropriate when competent)
Less rigorous supervision is required for procedures which carry minimal risk. Medical students
should be observed by a qualified supervisor to assure that they are competent while
performing any of these procedures until they meet the requirement for general supervision. A
qualified supervisor must be readily available while these procedures are being performed.
Students will be competent after successfully completing the specific procedure 3 times.
Documentation (i.e. 3) must be finalized at completion of the ACE clerkships. Unless indicated
by ⁺⁺, procedures can be observed and logged in any clerkship.
*=skills are assessed by exam and/or direct observation and documentation(ED-­‐2)
⁺⁺=required in this Clerkship
Procedure Clerkship
Breast Exam PCM1/obgyn/surgery SCO⁺⁺
EKG interpretation Bootcamp/EM/Inpatient med⁺⁺
Finger stick PCM 1(Intro to Ambulatory
procedures)/SCP/FM/other
Immunization administration SCP/PCM 1/outpatient pediatrics or FM
Intradermal skin testing PCM 1(Intro to Ambulatory
procedures)/FM/pediatrics/other
IV placement Bootcamp/ACE/EM⁺⁺
Peak flow measurement (obtain) SCP/FM/outpatient IM/other
Pelvic exam and PAP PCM2/ObGyn⁺⁺
Phlebotomy/venipuncture SCP/Bootcamp/surgery/ACE
Throat culture/rapid strep PCM1/Outpatient pediatrics⁺⁺
Urethral catheterization of female ObGyn/Surgery
Urethral catheterization of male(under anesthesia) Surgery
Urinalysis technique (dipstick) PCM 1 (Intro to Ambulatory
procedures)/FM/outpatient medicine
ObGyn/other
Wet prep and KOH ObGyn⁺⁺
Competencies always requiring direct supervision:
Those procedures carrying significant risk include any procedure requiring written consent from the
patient as well as central venous line placement, external or internal jugular vein puncture, joint
aspiration, and arterial line placement. Any student performing one of these procedures must be
directly observed by a competent supervisor. The supervisor must be present and must be prepared to
take over in the event of any difficulty.
Procedure Clerkship
Arterial puncture Surgery, AIE, EM or Critical Care*
Knot tying Bootcamp/Surgery
NG Tube Insertion ?Simulation/Surgery/Critical Care
Ultrasound (neck veins) EM/CC
Draft #5 eon
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Anatomical Donation to the UConn School of Medicine Policy Proposal:
The procurement, use and disposition of anatomical donations to the UConn School of Medicine, at the
UConn Health Center (UCHC) and John Dempsey Hospital.
I. Policy Statement:
The University of Connecticut School of Medicine accepts the donation of bodies for the
purposes of education and research. Individuals may donate their bodies pursuant to
Chapter 368i of the Connecticut General Statutes. The School of Medicine recognizes the
immensity of these donations, and makes every effort to respect the donor and their
families. The University in its efforts to be compliant with health, safety and ethical
standards is providing these procedures, which assigns appropriate oversight and
management in regard to the use of all cadavers/parts used by the School of Medicine and
any associated entity granted permission by the School of Medicine.
II. Definitions:
• Anatomy Donation Coordinator -­‐ A position at UConn whose responsibility includes
obtaining suitable bodies for the anatomy program, the embalming of the bodies,
storage, transportation and cremation. This person has general oversight of all
portions of the donation program, including correspondences, materials and
supplies, and documentation.
• Cadaver and Human Body Parts: Human remains donated to the School of Medicine
for the purpose of dissection related to education and research.
• Cost-­‐Recovery Fee: Fees determined by the Anatomical Donation Advisory
Committee (ADAC) for outside use of the anatomy lab facilities, equipment,
curricular materials, faculty and/or the cadavers/body parts.
• Cremation: The use of high temperature to reduce the remains of the deceased and
then processed to form the ashes associated with cremation. The cost of cremation
for bodies used in the anatomy program is assumed by the University.
• Final Disposition: Families are notified after cremation occurs that the final
cremains are available. A memorial service is held for the families. If the cremains
are picked-­‐up or mailed to the donor’s designated agent, then any burial costs are
assumed by the family of the deceased or agent. If, after notification, the cremains
are not collected, the School of Medicine may bury the cremains in a common
cemetery site.
• Outside Use: Anyone who is not part of the Gross Anatomy program for medical
and dental students at UConn. Internally – other schools within UConn and affiliates
of UConn; Externally -­‐ no formal relationship to the University, and at the discretion
of ADAC.
• Post-­‐Mortem Donation: A body donation authorized after death.
• Transfer: Any transportation between campuses of UConn.
• Transportation: The Anatomy Donation Coordinator controls the transportation to
and from UCHC and obtains any and all necessary permits.
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III. Administrative Responsibility:
UME Leadership
It is the responsibility of the Senior Associate Dean and the Director of Medical Education to
oversee all aspects of the anatomy donation program and the educational uses of these
cadavers at UConn.
Anatomy Donation Coordinator
It is the responsibility of the Anatomy Donation Coordinator to determine acceptance of any
cadaver, applying guidelines determined by this committee, to manage the social face of the
University with the respective families, and to safely transport to the University facility. It is
also the Coordinator’s responsibility to follow any and all State and Federal regulations in
regard to preserving these bodies and storing them, as well as the final disposition of each
body.
The Coordinator is also charged with the following tasks:
• Assigning a unique ID number: Each cadaver will be identified in an electronic
database by a unique identifier. For each uniquely identified cadaver, a short
description should be documented that includes gender, occupation, age at death,
cause of death and any pertinent comments.
• Recording any designation of the donation and actual use (research, education).
• Documentation and receipt of transfer: Any UCHC cadaver that is transported to
and used at another campus of the UConn must be tracked.
• Final disposition: Record date of cremation and the final location of cremains.
Faculty
Faculty and preceptors are responsible for the curriculum and teaching in the classroom,
which includes, but is not limited to, the respectful use of these cadavers in training medical
and dental students, proper care of the cadavers and adhering to safety procedures.
Anatomical Donation Advisory Committee (ADAC)
This committee consists of faculty and administrative staff from the School of Medicine.
The role of the ADAC will include:
• Review any requests or changes to procedure in regard to the anatomical gift
program.
• Review any requests presented to the institution for use of anatomy labs and
materials.
• All activities involved with procurement, use, storage, transport and final disposition
of the cadavers/parts.
• May also recommend any necessary sanctions for noncompliance.
• Annual review of all donations.
• Any ad hoc issues that may arise related to the cadaver program either internally or
externally.
• Annual Evaluation.
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IV. Financial Records:
• All donations to the Anatomical Gift Program will be documented.
• Donations are deposited in the W. Wilmont Memorial Research Fund.
• A fee structure will be considered to cover cost of educational resources. Fees to be
determined by ADAC.
• Fees should be deposited in an account to cover the actual expenses. A separate
account will be created.
V. General Rules and Procedures:
• The Anatomy Donation Coordinator at the UConn School of Medicine must hold a
current Funeral Director’s and Embalmer’s license. The license must be current and
updated and filed in the HOME office.
• Cadavers and body parts donated to the UConn must be approved as usable by the
Coordinator. In cases where the Coordinator deems a body as unsuitable for
anatomy lab, but suitable for research purposes, this distinction will be clearly
communicated to the respective family and documented.
• All bodies transported to UCHC and embalmed will be documented. Any
components delivered to/accepted by the School of Medicine will be documented.
• Cadavers/ body parts may only be used for Gross Anatomy Laboratory sessions
associated with the Medical School unless expressly approved by ADAC.
• Any project or activity outside of the Medical School must seek approval through an
application process to the ADAC.
• The request must allow four full weeks for turn around. Any costs associated with
use of the anatomy laboratories or materials including facilities expenses,
equipment, curricular materials, faculty, and/or storing or preparation of the
cadavers/ body components will be the responsibility of the requesting party. These
costs will be defined by the Committee and agreed upon between the requesting
party and ADAC prior to final approval. The Committee will also determine any
required supervision during laboratory time, and the appropriate fee for this
service.
• Transportation of cadavers must occur under the supervision of the University
Coordinator. This transportation includes both to and from the UCHC facility. The
Connecticut General Statutes (sections 7-­‐69 and 19a-­‐270 et seq.) authorizes a
licensed embalmer or funeral director to remove the body of a deceased person.
There are no state regulations that bind UCHC to different standards than a funeral
home.
• Cadavers are cremated off-­‐site, and cremains are offered to the family of the
deceased. The details, fees paid to the crematorium and documentation is under
the responsibility of the HOME Office of Medical Education at the School of
Medicine.
• Cadavers/Body parts are not to be sold or provided to any outside entity.
• Employees unrelated to the donor are prohibited from signing donor authorization
cards.
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VI. The Donation Process:
• The following forms are available and required for those who wish to donate their
bodies to education and research:
o Document of Anatomical Gift
o Document of Anatomical Gift: Post-­‐Mortem
o Supplementary Information About Donor
o Donation of Body Identification and Authorization Card
• Bodies donated according to State Statute are transported from locations within the
State of Connecticut at no cost to the estate of the deceased.
• Acceptability of the donated body is determined after death. Conditions which
would prevent donation include obesity, edema, autopsy, infectious disease and the
removal of organs for transplantation (other than eyes). Bodies cannot be accepted
outside of Connecticut.
• Post-­‐mortem donations require appropriate authorization and documentation
through use of the Post-­‐Mortem Gift Form. Please see Appendix A.
• A Death Certificate must be signed by the attending physician within 24 hours of
death, and it must be filed in the town of death within 5 days. A burial permit is
obtained by the Coordinator.
• The Coordinator must review all death certificates for completeness without
exception.
• Families are notified that the body will be kept by the School of Medicine for
approximately 12-­‐ 18 months.
• If a body donation is accepted that is not acceptable for use in the medical and
dental school curriculum, families are asked for a donation to cover the expense of
the cremation.
• A memorial service is organized by the first year students through the HOME Office
of Medical Education.
VII. The Embalming process and OSHA compliance:
• The Coordinator and any staff who directly prepare and maintain cadavers will be
provided with appropriate protective garments.
• Ventilation in the laboratory and embalming location is maintained and monitored
as required.
• The Coordinator as well as any student or faculty member who works with the
preparation of the cadavers will have Blood Borne Pathogen training.
VIII. Costs associated with lab use:
• Overhead fee (includes storage and preparation of cadaver/components)
• Facilities fee
• Curricular materials
• Faculty or staff supervisory fees
• Equipment/supply fee
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IX. Rules for use of lab:
• No photography is allowed unless permission is granted by ADAC.
• No visitors are allowed in the lab, including family members and prospective
students.
• All learners in the lab are informed of basic health and safety rules, as well as care of
the cadavers during an orientation presentation prior to the start of laboratory
sessions. All must comply with the rules as outlined.
• All students, employees and approved volunteers or outside users who have access
to the anatomy labs at UCHC receive the regulations for access, use and disposal of
cadavers/ partial cadavers and acknowledge comprehension through signature (to
be implemented).
X. Cremation and disposition of the bodies after use:
• Cremation is performed by an outside agency.
• A cremation permit must be obtained from Farmington, CT Town Hall before the
body is transported.
• An agreement is drawn between the cremation facility and UCHC.
• The crematorium is paid a stipend for each body through UCHC.
• Families are notified when the cremains are available to be picked up or mailed.
• Cremains which are not picked up are stored at UCHC or appropriate outside
location until which time a burial is arranged. Families or agents of the deceased
will be informed of their time frame for claiming the cremains.
• Unclaimed cremains are buried in a morally responsible fashion.
XI. Communication with families:
• The Coordinator is the main contact with families.
• Families may also communicate with the program through the HOME office.
• Families are treated with the utmost respect.
• Students/learners are not informed about the identity of the cadaver.
• All conversations with the families and with potential donors are recorded by either
the Coordinator or an appropriate staff person.
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Appendix A: Post-Mortem Procedure
An electronic record is to be signed on an iPad with signature and photographic capability. The electronic
record allows both signature of the donor or other authorized person and witnesses, and a means to
capture oral communication evidencing intent to make an anatomical gift. Where there may be a written
record, the iPad will be used to photograph the record. The device uses a fillable PDF format, and the
record then is transferred daily to a confidential file on the UCHC server for long term storage of
electronic records. The records will be reviewed for completeness quarterly by a designee of the ADAC
committee.
A checklist of signatures acknowledging the donation includes:
a. During the life of the donor, a signature from (1) The donor (must be an adult over the age of 45);
(2) an agent of the donor, including, but not limited to, a health care representative appointed
under CT section 19a-576, unless the power of attorney for health care or other record prohibits
the agent from making an anatomical gift; or (3) the donor's guardian.
b. During the life of the donor, if the donor or agent of the donor is unable to sign, another
individual at the request of the donor or donor’s agent may sign the acknowledgement and shall
be witnessed by at least two adults, one of which must be a disinterested party ("Disinterested
witness" means a witness other than the spouse, child, parent, sibling, grandchild, grandparent or
guardian of the individual who makes, amends, revokes or refuses to make an anatomical gift, or
another adult who exhibited special care and concern for the individual).
c. Post-Mortem Donations require a signature of acknowledgement from one of the following
individuals with the following order of priority provided by Connecticut regulations:
(1)An agent of the decedent as described above who could have made an anatomical gift
immediately before the decedent's death; (2) The spouse of the decedent; (3) A person
designated by the decedent pursuant to section 1-56r; (4) Adult children of the decedent; (5)
Parents of the decedent; (6) Adult siblings of the decedent; (7) Adult grandchildren of the
decedent; (8) Grandparents of the decedent; (9) An adult who exhibited special care and
concern for the decedent; (10) The persons who were acting as the guardians or conservator
of the person of the decedent at the time of death; and (11) Any other person having the
authority to dispose of the decedent's body.
d. According to Connecticut regulations, a donor may make an anatomical gift: (1) By authorizing
donor designation in a donor registry; (2) by means of a will; (3) during a terminal illness or
injury of the donor, by any form of communication addressed to at least two adults, at least one of
whom is a disinterested witness; or (4) through execution of a record such as a Document of
Anatomical Gift as provided by the University of Connecticut.
e. Acceptability of the donated body is determined by the Coordinator after death. Conditions which
would prevent donation include obesity, edema, autopsy, infectious disease and the removal of
organs for transplantation (other than eyes). Bodies cannot be accepted outside of Connecticut.
The Coordinator’s decision will be recorded in the permanent record by his/her signature.
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Timeline
× October 22, 2102 – meeting with the Office of Audit,
Compliance and Ethics
× January 14, 2013 – Office of Audit, Compliance and Ethics
submits the Report on the School of Medicine Anatomical
Donation Program
× January 27, 2013 – SOM response issued to concerns
× February 13, 2013 – Review by Joint Audit and Compliance
Committee, Storrs
× April 1, 2013- Follow-up report on implementation
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5/20/13
1

Major Recommendations by the
Office of Compliance
× Cadaver Supply and Utilization
× Database of living donors, forecast, alternative source, policy and
procedures for use by educational programs not affiliated with
UCONN.
× Donor Authorization
× Post-Mortem donations
× Update of Gift forms
× Cadaver Transportation
× Financial Contributions and Fund Use
× Cadaver Storage and Security
× OSHA compliance
× Cremated Remains storage and disposal
ACTION TIMELINE FOR COMPLETION/
IMPLEMENTATION
Database of Living Donors will be Created May 31, 2013
Shared Document with Total Donations and
Targets will be Created
May 31, 2013
Alternative Source has been Identified COMPLETED
Request Form and Authorized List is being Created May 31, 2013
Anatomical Donation Policy has been created May 31, 2013
Discussion on Post-mortem Donations and Post- ADAC meeting of February 15, 2013
discussion Plans Established
Documentation for AY 2011-2012 and AY 2012 –
May 31, 2013
2013 will be Reviewed and a Plan for Monitoring
Future Documentation Established
Plan for Documentation of Conversations
May 31, 2013
Established
Prohibition of Auxiliary Signatories Completed, ADAC meeting of January 25, 2013
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5/20/13
2

ACTION TIMELINE FOR COMPLETION/
IMPLEMENTATION
Donor Authorization Updated May 31, 2013
All Certificates will be Completed Ongoing
Research outsourcing transportation Ongoing- Implement decision by
August 15, 2013 with documentation of alternative
plans in the absence of the coordinator.
Contract negotiation with local embalmers August 15, 2013
ADAC decision on appropriate procedure May 15, 2013
ADAC specifies appropriate donation and defines
acceptable use of Fund
May 15, 2013
Key pad code change August 15, 2013 and yearly
Regulations for access, use and disposal August 15, 2013
Testing of Embalming Facility May 15, 2013
Address any test result issues Upon report
Contract negotiation with local cemetery and stone
purchased for plot
August 1, 2013
Revise Donor Authorization form May 15, 2013
Current Standing
× All planned revisions to the program accepted at JACC
× Progress on track for full implementation
× Anatomy program presently in compliance
× A fully functional ADAC (Anatomical Donation Advisory
Committee) has been meeting bi-weekly and making great
progress
× A new Embalmer Coordinator has been hired as of April 19,
2013- Mr. Joseph Shine
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5/20/13
3

Committee on Undergraduate Medical Education (CUME)
Minutes of the Meeting
May 9, 2013
Chair: Rose, S.
Present (voting): Brenner, B.; Dodge, J.; Guerrera, M.; Hand, A.; Henry, D.; Regan, T.; Siegel, G.; Watras, J.; White, S.
Excused (voting): Gray, M.; Jacobs, L.; Makoul, G.; Palma-­‐Sisto, P.; Rajan, T.; Steele, C.;
Present (nonvoting): Henderson, D.; Nestler, E.; Thatcher, C.;
Guest: Barbara Rickets
Meeting called to order at 4:36pm
COSC Update Dr. Henry provided an overview of the last meeting of the COSC None.
AMA Grant Dr. Rose provided an update on the grant proposal to the AMA:
• Submission scheduled for this evening
• Grant should not be confused with curriculum reform
• Process has been invigorating
• Education Council has put forth a unanimous endorsement of the
grant
• Majority of the grant budget is in IT infrastructure
Update on the transcripts (B.
Rickets/C. Thatcher)
Ms. Barbara Rickets provided an overview of the present transcript:
• Changes have been proposed for a future transcript related to
curricular changes
• IT will be implementing changes
• Transcripts are presently in templates
• Presently grades are either Satisfactory or Unsatisfactory – a new
grading system will be implemented as already passed by this
committee starting with the incoming class in August 2017
• Typically, sites are not listed in the third year but they are for the
fourth year rotations– suggestion for sites not to be listed at all
• Suggestion to spell out AIE
None.
Discussion on listing clerkships
individually on the transcripts
tabled to the next meeting.
Dr. Thatcher will create a
presentation and document that
will go out to CUME and a
meeting may be held earlier.
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• Suggestion for a word document to be created from the detailed
transcript back page so that it could be sent around for editing
Dr. Thatcher discussed changes to the transcript:
• Request for the CUME to make a statement charging Dr. Thatcher with
making changes to the transcript aligned with curricular changes
• Dr. Thatcher will provide updates to the CUME
• Presently the change to the number of elective weeks is not apparent
on the transcripts
• Transcripts have already been sent out for the current year, template
changes cannot be made but certain items can be added on to reflect
accuracy
Additional discussion:
• Issues with the course numbers for electives
• The transcript should be more streamlined and there may be options
for streamlining the process
• Presently, home weeks are listed that students are not taking part in-­‐
this must be rectified
• IT constraints impact the ability to change the transcript for accuracy
• Proposal to list each clerkship as a separate course next year
• Proposal to add Barbara Ricketts to the membership of the CUME
Minutes of March 2013 Reviewed. Approved.
Anatomical Donation Policy (C.
Thatcher)
Dr. Thatcher provided an overview of the Anatomical Donation Program:
• Compliance process
• Committee and membership
• Changes to forms and definitions
• New embalmer hired
• Transportation issues and changes
• Correction to the last page of the policy – prospective vs. perspective
• Correction to document so that it allows for options for disposal of
ashes by burial or scattering –in a morally responsible fashion
Motion made to approve Dr.
Thatcher making changes to the
transcript to align it with the
curriculum. Seconded. Approved
unanimously.
Motion made to add the Registrar
as a non-­‐voting member of the
CUME. Seconded and approved
unanimously. Membership will be
added to the CUME information in
the Academic Policies &
Procedures document.
Motion made to approve the
policy. Seconded. Approved
unanimously.
Proposed procedural requirement Dr. Nestler discussed documentation for procedural requirements in programs: Motion made to approve the
EC - May 23, 2013
Page 18

(D. Henry/E. Nestler) • Tracking system
• Log of procedures that will get put into an electronic list that allows
for monitoring progress
• Different rotations will have different procedural requirements
• Request for approval – these will eventually become formal
graduation requirements
• Discipline-­‐specific procedures may go into MyEvaluations.com
concept of procedural
requirements and the specific
procedures as outlined by Dr.
Nestler. Seconded and approved
unanimously.
Discussion:
• States may have requirements for documentation of competency in
procedures (e.g. NY). We should consider a certificate for these
competencies
• Procedures can be done through simulation
• The purpose is to set goals that ultimately impact patient safety
• Criteria has been discussed at the CCC
Thanks to Stacy White who will be leaving the CUME after this meeting. Congratulations to Stacy on his graduation. The committee wished him continued
success.
Meeting adjourned at 5:33pm
EC - May 23, 2013
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