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PROPOSAL SUBMISSION REQUIREMENTS 2.11.4 It is the sole responsibility of the CONTRACTOR to see that its proposal is received before the submission deadline. CONTRACTOR shall bear all risks associated with delays by delivery or by any person or entity, including U.S. Mail. Any proposals received after the scheduled closing time for receipt of proposals, will be returned to the sender unopened. 2.11.5 All Proposals must be bound and submitted in the prescribed format. Any Proposal that deviates from this format may be rejected without review at the COUNTY’S sole discretion. 2.12 Proposal Withdrawals All proposals shall be firm offers and may not be withdrawn for a period of two hundred seventy (270) days following the last day to submit proposals. Custodial Services – BJN and Court, and KJJC Page 42 / / / / / / / / / / / / / / / /
3.0 SELECTION PROCESS AND EVALUATION CRITERIA 3.1 Selection Process SELECTION PROCESS AND EVALUATION CRITERIA The COUNTY reserves the sole right to judge the contents of the proposals submitted pursuant to this RFP and to review, evaluate and select the successful proposal(s). The selection process will begin with receipt of the proposal on Friday, July 1, 2011. Evaluation of the proposals will be made by an Evaluation Committee selected by the Department. The Committee will evaluate the proposals and will use the evaluation approach described herein to select a prospective CONTRACTOR. All proposals will be evaluated based on the criteria listed below. All proposals will receive a composite score and be ranked in numerical sequence from high to low. The COUNTY may also, at its option, invite Proposers being evaluated to make a verbal presentation or conduct site visits, if appropriate. The Evaluation Committee may utilize the services of appropriate experts to assist in this evaluation. After a prospective CONTRACTOR has been selected, the COUNTY and the prospective CONTRACTOR will negotiate a Contract for submission to the Board of Supervisors for its consideration and possible approval. If a satisfactory Contract cannot be negotiated, the COUNTY may, at its sole discretion, begin contract negotiations with the next qualified Proposer who submitted a proposal, as determined by the COUNTY. The recommendation to award a Contract will not bind the Board of Supervisors to award a Contract to the prospective CONTRACTOR. The COUNTY retains the right to select a Proposal other than the Proposal receiving the highest number of points if COUNTY determines, in its sole discretion, another Proposal is the most overall qualified, cost-effective, responsive, responsible and in the best interests of the COUNTY. 3.2 Adherence to Minimum Requirements (Pass/Fail) COUNTY shall review the PROPOSER’S Organization Questionnaire/Affidavit - Exhibit 1 of Appendix D, Required Forms, and determine if the Proposer meets the minimum requirements as outlined in Sub-paragraph 1.4 of this RFP. Failure of the Proposer to comply with the minimum mandatory requirements may eliminate its proposal from any further consideration. The COUNTY may elect to waive any informality in a proposal if the sum and substance of the proposal is present. Custodial Services – BJN and Court, and KJJC Page 43
Page 1 and 2: PROBATION DEPARTMENT REQUEST FOR PR
Page 3 and 4: REQUEST FOR PROPOSALS (RFP) TO PROV
Page 5 and 6: INTRODUCTION 1.0 INTRODUCTION 1.1 P
Page 7 and 8: INTRODUCTION L - DETERMINATION OF
Page 9 and 10: 1.7 Contract Rates INTRODUCTION 1.7
Page 11 and 12: 1.12 COUNTY Option To Reject Propos
Page 13 and 14: INTRODUCTION and Illness Prevention
Page 15 and 16: 1.21.2 Chapter 2.202 of the County
Page 17 and 18: INTRODUCTION and COUNTY shall be pr
Page 19 and 20: INTRODUCTION Employee Fraud Hotline
Page 21 and 22: INTRODUCTION 1.31.3 The Jury Servic
Page 23 and 24: INTRODUCTION PROPOSERS must attach
Page 25 and 26: INTRODUCTION Exhibit 17, as set for
Page 27 and 28: INTRODUCTION the term of any contra
Page 29 and 30: PROPOSAL SUBMISSION REQUIREMENTS 2.
Page 31 and 32: 2.8 Preparation of the Proposal PRO
Page 33 and 34: PROPOSAL SUBMISSION REQUIREMENTS PR
Page 35 and 36: PROPOSAL SUBMISSION REQUIREMENTS pe
Page 37 and 38: PROPOSAL SUBMISSION REQUIREMENTS Ex
Page 39 and 40: PROPOSAL SUBMISSION REQUIREMENTS C.
Page 41 and 42: PROPOSAL SUBMISSION REQUIREMENTS Co
Page 43 and 44: PROPOSAL SUBMISSION REQUIREMENTS ma
Page 45: Required Forms: Exhibit 11: Sample
Page 49 and 50: 3.4.1 Proposer’s Qualifications (
Page 51 and 52: SELECTION PROCESS AND EVALUATION CR
Page 53 and 54: 3.7.3 County Review Panel Process S
Page 55 and 56: APPENDIX A SAMPLE CONTRACT CONTRACT
Page 57 and 58: SAMPLE CONTRACT PROVISIONS TABLE OF
Page 59 and 60: SAMPLE CONTRACT PROVISIONS TABLE OF
Page 61 and 62: description of any task, deliverabl
Page 63 and 64: Supervisors (which ever is later),
Page 65 and 66: 5.5.6 COUNTY Approval of Invoices.
Page 67 and 68: 7.0 ADMINISTRATION OF CONTRACT - CO
Page 69 and 70: 7.3.1 CONTRACTOR is responsible to
Page 71 and 72: 7.5.2 Confidentiality of Adult and
Page 73 and 74: 8.2.3 If, any assumption, assignmen
Page 75 and 76: status, political affiliation, or n
Page 77 and 78: of work hereunder shall in any way
Page 79 and 80: scheduled date for a debarment hear
Page 81 and 82: obligations in order to mitigate th
Page 83 and 84: 8.20 FORCE MAJEURE 8.20.1 Neither p
Page 85 and 86: 8.24 GENERAL PROVISIONS FOR ALL INS
Page 87 and 88: 8.24.4 Failure to Maintain Insuranc
Page 89 and 90: 8.24.15 Notification of Incidents,
Page 91 and 92: those applicable portions of the Mo
Page 93 and 94: Federal Equal Employment Opportunit
Page 95 and 96: esponsible for the disclosure of an
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Contract exceed the funds appropria
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8.40.7 The CONTRACTOR shall be sole
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8.43.3 Except with respect to defau
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8.46 TERMINATION FOR NON-ADHERENCE
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2.201.010 through 2.201.100 of the
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Employee any amount for that time o
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a. Withholding of Payment. If the C
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9.1.8 Use of Full-Time Employees Th
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9.2 CONTRACTOR’S OBLIGATIONS AS A
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the CONTRACTOR as "Propriety" or "C
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IN WITNESS WHEREOF, CONTRACTOR has
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TABLE OF CONTENTS SECTION TITLE PAG
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2.0 SPECIFIC TASKS A sample of the
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4.0 QUALITY ASSURANCE PLAN COUNTY o
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documents and other information, wh
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6.1.2 Providing direction to the CO
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6.3.4 The Project Director shall be
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compliance or problem areas. Elemen
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6.4.14.6 CONTRACTOR will be assigne
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6.7 Other CONTRACTOR Obligations 6.
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8.0 WORK SCHEDULES 8.1 CONTRACTOR s
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APPENDIX C TECHNICAL EXHIBITS
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TECHNICAL EXHIBIT 1 PERFORMANCE REQ
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REQUIRED SERVICE Provide carpet and
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REQUIRED SERVICE No personnel emplo
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TECHNICAL EXHIBIT 3 CONFIDENTIALITY
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Number and Sizes of Windows TECHNIC
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TECHNICAL EXHIBIT 5 SPECIFIC DUTIES
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APPENDIX D REQUIRED FORMS FOR REQUE
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REQUIRED FORMS - EXHIBIT 1 PROPOSER
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REQUIRED FORMS - EXHIBIT 1 PROPOSER
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REQUIRED FORMS - EXHIBIT 3 PROSPECT
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REQUIRED FORMS - EXHIBIT 5 CERTIFIC
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REQUIRED FORMS - EXHIBIT 7 Request
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REQUIRED FORMS - EXHIBIT 9 ATTESTAT
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REQUIRED FORMS - EXHIBIT 11 PRICING
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REQUIRED FORMS - EXHIBIT 12 CERTIFI
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REQUIRED FORMS - EXHIBIT 13A BUDGET
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REQUIRED FORMS - EXHIBIT 15 COUNTY
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REQUIRED FORMS - EXHIBIT 17 COUNTY
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Continued from previous page REQUIR
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REQUIRED FORMS - EXHIBIT 19 LIVING
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REQUIRED FORMS - EXHIBIT 20 LIVING
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APPENDICES E - P
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TRANSMITTAL FORM TO REQUEST A RFP S
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2.203.010 Findings. Title 2 ADMINIS
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2.203.070. Exceptions. Title 2 ADMI
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IRS NOTICE 1015 (Obtain latest vers
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APPENDIX J Appendices E - P - Custo
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APPENDIX J Appendices E - P - Custo
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Title 2 ADMINISTRATION Chapter 2.20
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Title 2 ADMINISTRATION DETERMINATIO
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Title 2 ADMINISTRATION DETERMINATIO
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GUIDELINES FOR ASSESSMENT OF PROPOS
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EXHIBIT N Page 2 of 11 1.3 “Elect
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EXHIBIT N Page 4 of 11 (a) shall Us
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Chief Privacy Officer Kenneth Hahn
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EXHIBIT N Page 8 of 11 (iv) A brief
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3.0 OBLIGATION OF COVERED ENTITY EX
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Title 5 PERSONNEL Chapter 5.09.010
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Title 5 PERSONNEL Chapter 5.09.010
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