PROBATION DEPARTMENT - Los Angeles County Probation ...

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PROPOSAL SUBMISSION REQUIREMENTS Exhibit 8: Proposer’s EEO Certification: Proposer must comply with EEO laws, regulations and policies. Exhibit 9: Attestation of Willingness to Consider GAIN/GROW Participants: Proposer to complete and submit with Proposal. Exhibit 10: County of Los Angeles Contractor Employee Jury Service Program Certification Form and Application for Exception: Proposer to complete and submit with Proposal. If Proposer is requesting an exception to this program, submit all necessary documents to support the request. Exhibit 21 Certification of Compliance with the County’s Defaulted Property Tax Reduction Program Proposer to complete and submit with Proposal. 2.9.11 Section H: Living Wage Compliance The Living Wage Program requires that CONTRACTORS demonstrate both during procurement and for the term of their contract business stability, integrity in employee relations, and the financial ability to pay the living wage. A. Financial Capability Provide complete copies of the company’s financial statement for the current partial fiscal year and prior two (2) complete fiscal years immediately preceding the proposal deadline (for example 2009/2010, 2008/2009, and 2007/2008). Statements should include the company’s assets, liabilities and net worth. At a minimum, include the Balance Sheet (Statement of Financial Positions), Income Statement (Statement of Operations), and the Retained Earnings Statement specific to the entity submitting the proposal. If audited statements are available, these should be submitted to meet this requirement. Un-audited statements may be given less weight in the evaluation. Do not submit Income Tax Returns to meet this requirement. Publicly traded companies may submit paper copies of audited annual reports; on-line and electronic data files will not be accepted. Corporate subsidiaries may submit the consolidated statement of a parent company only when accompanied by the parent’s unconditional express written guaranty, in a form acceptable to the COUNTY, of the Proposer’s contractual obligations. Financial statements will be kept confidential if so stamped on each page. Evaluation may include the use of financial ratios for aiding in the determination of financial health. Custodial Services – BJN and Court, and KJJC Page 36
PROPOSAL SUBMISSION REQUIREMENTS Complete and include the following forms as provided in Appendix D - Required Forms: B. Proposer’s Staffing Plan Proposer must submit a staffing plan that is comprised of full-time employees, unless the CONTRACTOR can demonstrate to the COUNTY the necessity of part-time staff. If a staffing plan contains part-time employees, CONTRACTOR must submit written justification for the use of part-time staff. A sample for the staffing plan is shown in Model CONTRACTOR Staffing Plan, Exhibit 19. C. Proposer’s Acknowledgement and Statement of Compliance The Acknowledgement and Statement of Compliance, Exhibit 15 is a statement, under penalty of perjury, that there were no past labor violations of any federal, State, County or City statutes. Should the CONTRACTOR have violations to report, CONTRACTOR shall provide a listing of projects and a brief description of the circumstances regarding the violation(s) on Exhibit 16, Acknowledgement and Statement of Compliance Labor/Payroll/Debarment History. D. CONTRACTOR Living Wage Declaration The CONTRACTOR Living Wage Declaration, Exhibit 17 is a statement that the CONTRACTOR will be paying its employees the Living Wage hourly rate. If the CONTRACTOR has received notice from the COUNTY that they are exempt from the Living Wage Program, this form should not be included. E. Submit a copy of the health plan benefits provided for the employees, if applicable. Indicate the dollar value of the health plan on an hourly basis. F. Proposer’s Approach to Labor-Payroll Record Keeping and Regulatory Compliance Proposer is required to comply with State and Federal labor regulations and record keeping requirements. The objective of this Sub-section is to determine the appropriateness, scope, and suitability of the procedures Proposer uses and the internal controls in place to ensure compliance with State and Federal labor regulations and record keeping requirements. In order to appropriately evaluate this area, it is critical that Proposer submit a detailed description of the processes, and the steps associated with those processes. Custodial Services – BJN and Court, and KJJC Page 37
Page 1 and 2: PROBATION DEPARTMENT REQUEST FOR PR
Page 3 and 4: REQUEST FOR PROPOSALS (RFP) TO PROV
Page 5 and 6: INTRODUCTION 1.0 INTRODUCTION 1.1 P
Page 7 and 8: INTRODUCTION L - DETERMINATION OF
Page 9 and 10: 1.7 Contract Rates INTRODUCTION 1.7
Page 11 and 12: 1.12 COUNTY Option To Reject Propos
Page 13 and 14: INTRODUCTION and Illness Prevention
Page 15 and 16: 1.21.2 Chapter 2.202 of the County
Page 17 and 18: INTRODUCTION and COUNTY shall be pr
Page 19 and 20: INTRODUCTION Employee Fraud Hotline
Page 21 and 22: INTRODUCTION 1.31.3 The Jury Servic
Page 23 and 24: INTRODUCTION PROPOSERS must attach
Page 25 and 26: INTRODUCTION Exhibit 17, as set for
Page 27 and 28: INTRODUCTION the term of any contra
Page 29 and 30: PROPOSAL SUBMISSION REQUIREMENTS 2.
Page 31 and 32: 2.8 Preparation of the Proposal PRO
Page 33 and 34: PROPOSAL SUBMISSION REQUIREMENTS PR
Page 35 and 36: PROPOSAL SUBMISSION REQUIREMENTS pe
Page 37 and 38: PROPOSAL SUBMISSION REQUIREMENTS Ex
Page 39: PROPOSAL SUBMISSION REQUIREMENTS C.
Page 43 and 44: PROPOSAL SUBMISSION REQUIREMENTS ma
Page 45 and 46: Required Forms: Exhibit 11: Sample
Page 47 and 48: 3.0 SELECTION PROCESS AND EVALUATIO
Page 49 and 50: 3.4.1 Proposer’s Qualifications (
Page 51 and 52: SELECTION PROCESS AND EVALUATION CR
Page 53 and 54: 3.7.3 County Review Panel Process S
Page 55 and 56: APPENDIX A SAMPLE CONTRACT CONTRACT
Page 57 and 58: SAMPLE CONTRACT PROVISIONS TABLE OF
Page 59 and 60: SAMPLE CONTRACT PROVISIONS TABLE OF
Page 61 and 62: description of any task, deliverabl
Page 63 and 64: Supervisors (which ever is later),
Page 65 and 66: 5.5.6 COUNTY Approval of Invoices.
Page 67 and 68: 7.0 ADMINISTRATION OF CONTRACT - CO
Page 69 and 70: 7.3.1 CONTRACTOR is responsible to
Page 71 and 72: 7.5.2 Confidentiality of Adult and
Page 73 and 74: 8.2.3 If, any assumption, assignmen
Page 75 and 76: status, political affiliation, or n
Page 77 and 78: of work hereunder shall in any way
Page 79 and 80: scheduled date for a debarment hear
Page 81 and 82: obligations in order to mitigate th
Page 83 and 84: 8.20 FORCE MAJEURE 8.20.1 Neither p
Page 85 and 86: 8.24 GENERAL PROVISIONS FOR ALL INS
Page 87 and 88: 8.24.4 Failure to Maintain Insuranc
Page 89 and 90: 8.24.15 Notification of Incidents,
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those applicable portions of the Mo
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Federal Equal Employment Opportunit
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esponsible for the disclosure of an
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Contract exceed the funds appropria
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8.40.7 The CONTRACTOR shall be sole
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8.43.3 Except with respect to defau
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8.46 TERMINATION FOR NON-ADHERENCE
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2.201.010 through 2.201.100 of the
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Employee any amount for that time o
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a. Withholding of Payment. If the C
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9.1.8 Use of Full-Time Employees Th
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9.2 CONTRACTOR’S OBLIGATIONS AS A
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the CONTRACTOR as "Propriety" or "C
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IN WITNESS WHEREOF, CONTRACTOR has
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TABLE OF CONTENTS SECTION TITLE PAG
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2.0 SPECIFIC TASKS A sample of the
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4.0 QUALITY ASSURANCE PLAN COUNTY o
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documents and other information, wh
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6.1.2 Providing direction to the CO
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6.3.4 The Project Director shall be
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compliance or problem areas. Elemen
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6.4.14.6 CONTRACTOR will be assigne
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6.7 Other CONTRACTOR Obligations 6.
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8.0 WORK SCHEDULES 8.1 CONTRACTOR s
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APPENDIX C TECHNICAL EXHIBITS
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TECHNICAL EXHIBIT 1 PERFORMANCE REQ
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REQUIRED SERVICE Provide carpet and
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REQUIRED SERVICE No personnel emplo
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TECHNICAL EXHIBIT 3 CONFIDENTIALITY
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Number and Sizes of Windows TECHNIC
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TECHNICAL EXHIBIT 5 SPECIFIC DUTIES
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APPENDIX D REQUIRED FORMS FOR REQUE
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REQUIRED FORMS - EXHIBIT 1 PROPOSER
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REQUIRED FORMS - EXHIBIT 1 PROPOSER
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REQUIRED FORMS - EXHIBIT 3 PROSPECT
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REQUIRED FORMS - EXHIBIT 5 CERTIFIC
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REQUIRED FORMS - EXHIBIT 7 Request
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REQUIRED FORMS - EXHIBIT 9 ATTESTAT
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REQUIRED FORMS - EXHIBIT 11 PRICING
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REQUIRED FORMS - EXHIBIT 12 CERTIFI
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REQUIRED FORMS - EXHIBIT 13A BUDGET
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REQUIRED FORMS - EXHIBIT 15 COUNTY
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REQUIRED FORMS - EXHIBIT 17 COUNTY
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Continued from previous page REQUIR
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REQUIRED FORMS - EXHIBIT 19 LIVING
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REQUIRED FORMS - EXHIBIT 20 LIVING
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APPENDICES E - P
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TRANSMITTAL FORM TO REQUEST A RFP S
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2.203.010 Findings. Title 2 ADMINIS
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2.203.070. Exceptions. Title 2 ADMI
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IRS NOTICE 1015 (Obtain latest vers
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APPENDIX J Appendices E - P - Custo
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APPENDIX J Appendices E - P - Custo
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Title 2 ADMINISTRATION Chapter 2.20
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Title 2 ADMINISTRATION DETERMINATIO
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Title 2 ADMINISTRATION DETERMINATIO
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GUIDELINES FOR ASSESSMENT OF PROPOS
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EXHIBIT N Page 2 of 11 1.3 “Elect
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EXHIBIT N Page 4 of 11 (a) shall Us
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Chief Privacy Officer Kenneth Hahn
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EXHIBIT N Page 8 of 11 (iv) A brief
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3.0 OBLIGATION OF COVERED ENTITY EX
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Title 5 PERSONNEL Chapter 5.09.010
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Title 5 PERSONNEL Chapter 5.09.010
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