PROBATION DEPARTMENT - Los Angeles County Probation ...

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Questions should be addressed to: PROPOSAL SUBMISSION REQUIREMENTS Susan Kudo-Lee, Contract Analyst County of Los Angeles Probation Department Contracts & Grants Management Division 9150 East Imperial Highway, Room B-62 Downey, CA 90242 Fax #: (562) 658-4749 E-mail address: Susan.Kudo-Lee@probation.lacounty.gov As of the issuance date of the RFP and continuing until the award of contract, all COUNTY personnel are specifically directed against holding any unscheduled meetings, conferences or technical discussions with any potential CONTRACTOR. 2.6 Submission of Application for Exemption to Living Wage Program If a Proposer believes that it does not fall within the Living Wage Program’s definition of Employer or that it meets any of the exceptions to the Living Wage Program, then the Proposer must complete and submit to the County, by 12:00 PM, PT, Friday, June 3, 2011, the Application for Exemption, as set forth in Appendix D - Required Forms Exhibit 18, include all necessary documentation to support the claim. Proposer will be notified by the COUNTY’S Contract Manager of the County’s decision. 2.7 Mandatory Proposers Conference and Walk-Through A Mandatory Proposers Conference and Walk-Through will be held to discuss the RFP. COUNTY staff will respond to questions from potential Proposers. All potential Proposers must attend this conference and walkthrough or their proposals will be rejected (disqualified) without review and eliminated from further consideration. The conference is scheduled as follows: Date: Tuesday, May 24, 2011 Time: 11:00 AM, PT Location: Barry J. Nidorf Juvenile Hall 16350 Filbert Street Sylmar, CA 91342 Those interested in attending must notify Susan Kudo-Lee, Contract Analyst at (562) 940-2676 by 12:00 PM, PT, by Friday, May 20, 2011. Please note that minors are not allowed to enter the Juvenile Hall Facilities or attend the conference. Custodial Services – BJN and Court, and KJJC Page 26
2.8 Preparation of the Proposal PROPOSAL SUBMISSION REQUIREMENTS 2.8.1 The proposals must be typewritten or computer generated on 8 ½" x 11" white paper, with 1" margins, in a standard 12-point font, single sided, with each page numbered consecutively and the original, as well as each copy, must be bound in a secure manner and submitted in the prescribed format. This requirement will ensure uniformity among all CONTRACTORS. 2.8.2 Each CONTRACTOR shall observe the following in preparation of a proposal and shall agree to provide the COUNTY with any additional information necessary for an accurate determination of the prospective CONTRACTOR’S qualifications to perform the required services. 2.8.3 The response to this RFP must be made according to the specifications set down in this section, both for content and sequence. Failure to adhere to these specifications may be cause for rejection of the proposal. No correction or resubmission shall be accepted after the proposal deadline. 2.8.4 Any interpretation of, or change in, the RFP will be made in writing by addendum to each CONTRACTOR to whom specifications have been issued and should become a part of the RFP and any contract awarded. The COUNTY will not be responsible for any other explanation or interpretation. 2.8.5 The proposal is to be comprehensive and straightforward. 2.9 Business Proposal Format Reference to or repetition of scope, objective, and requirements from this request for Proposals does not constitute a good understanding of the project. Completed, yet concise, supplementary procedures, methods, explanations, and descriptions are also required to make possible the COUNTY’S evaluation as to the PROPOSER’S understanding. The content and sequence of the proposal must be as follows: Exhibit 1: Proposer’s Organization Questionnaire/Affidavit Table of Contents Section A: Executive Summary Section B: Proposer’s Qualifications Section B.1: Proposer’s Background and Experience Section B.2: Proposer’s References/Work History Custodial Services – BJN and Court, and KJJC Page 27
Page 1 and 2: PROBATION DEPARTMENT REQUEST FOR PR
Page 3 and 4: REQUEST FOR PROPOSALS (RFP) TO PROV
Page 5 and 6: INTRODUCTION 1.0 INTRODUCTION 1.1 P
Page 7 and 8: INTRODUCTION L - DETERMINATION OF
Page 9 and 10: 1.7 Contract Rates INTRODUCTION 1.7
Page 11 and 12: 1.12 COUNTY Option To Reject Propos
Page 13 and 14: INTRODUCTION and Illness Prevention
Page 15 and 16: 1.21.2 Chapter 2.202 of the County
Page 17 and 18: INTRODUCTION and COUNTY shall be pr
Page 19 and 20: INTRODUCTION Employee Fraud Hotline
Page 21 and 22: INTRODUCTION 1.31.3 The Jury Servic
Page 23 and 24: INTRODUCTION PROPOSERS must attach
Page 25 and 26: INTRODUCTION Exhibit 17, as set for
Page 27 and 28: INTRODUCTION the term of any contra
Page 29: PROPOSAL SUBMISSION REQUIREMENTS 2.
Page 33 and 34: PROPOSAL SUBMISSION REQUIREMENTS PR
Page 35 and 36: PROPOSAL SUBMISSION REQUIREMENTS pe
Page 37 and 38: PROPOSAL SUBMISSION REQUIREMENTS Ex
Page 39 and 40: PROPOSAL SUBMISSION REQUIREMENTS C.
Page 41 and 42: PROPOSAL SUBMISSION REQUIREMENTS Co
Page 43 and 44: PROPOSAL SUBMISSION REQUIREMENTS ma
Page 45 and 46: Required Forms: Exhibit 11: Sample
Page 47 and 48: 3.0 SELECTION PROCESS AND EVALUATIO
Page 49 and 50: 3.4.1 Proposer’s Qualifications (
Page 51 and 52: SELECTION PROCESS AND EVALUATION CR
Page 53 and 54: 3.7.3 County Review Panel Process S
Page 55 and 56: APPENDIX A SAMPLE CONTRACT CONTRACT
Page 57 and 58: SAMPLE CONTRACT PROVISIONS TABLE OF
Page 59 and 60: SAMPLE CONTRACT PROVISIONS TABLE OF
Page 61 and 62: description of any task, deliverabl
Page 63 and 64: Supervisors (which ever is later),
Page 65 and 66: 5.5.6 COUNTY Approval of Invoices.
Page 67 and 68: 7.0 ADMINISTRATION OF CONTRACT - CO
Page 69 and 70: 7.3.1 CONTRACTOR is responsible to
Page 71 and 72: 7.5.2 Confidentiality of Adult and
Page 73 and 74: 8.2.3 If, any assumption, assignmen
Page 75 and 76: status, political affiliation, or n
Page 77 and 78: of work hereunder shall in any way
Page 79 and 80: scheduled date for a debarment hear
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obligations in order to mitigate th
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8.20 FORCE MAJEURE 8.20.1 Neither p
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8.24 GENERAL PROVISIONS FOR ALL INS
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8.24.4 Failure to Maintain Insuranc
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8.24.15 Notification of Incidents,
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those applicable portions of the Mo
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Federal Equal Employment Opportunit
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esponsible for the disclosure of an
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Contract exceed the funds appropria
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8.40.7 The CONTRACTOR shall be sole
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8.43.3 Except with respect to defau
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8.46 TERMINATION FOR NON-ADHERENCE
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2.201.010 through 2.201.100 of the
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Employee any amount for that time o
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a. Withholding of Payment. If the C
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9.1.8 Use of Full-Time Employees Th
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9.2 CONTRACTOR’S OBLIGATIONS AS A
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the CONTRACTOR as "Propriety" or "C
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IN WITNESS WHEREOF, CONTRACTOR has
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TABLE OF CONTENTS SECTION TITLE PAG
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2.0 SPECIFIC TASKS A sample of the
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4.0 QUALITY ASSURANCE PLAN COUNTY o
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documents and other information, wh
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6.1.2 Providing direction to the CO
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6.3.4 The Project Director shall be
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compliance or problem areas. Elemen
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6.4.14.6 CONTRACTOR will be assigne
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6.7 Other CONTRACTOR Obligations 6.
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8.0 WORK SCHEDULES 8.1 CONTRACTOR s
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APPENDIX C TECHNICAL EXHIBITS
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TECHNICAL EXHIBIT 1 PERFORMANCE REQ
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REQUIRED SERVICE Provide carpet and
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REQUIRED SERVICE No personnel emplo
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TECHNICAL EXHIBIT 3 CONFIDENTIALITY
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Number and Sizes of Windows TECHNIC
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TECHNICAL EXHIBIT 5 SPECIFIC DUTIES
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APPENDIX D REQUIRED FORMS FOR REQUE
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REQUIRED FORMS - EXHIBIT 1 PROPOSER
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REQUIRED FORMS - EXHIBIT 1 PROPOSER
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REQUIRED FORMS - EXHIBIT 3 PROSPECT
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REQUIRED FORMS - EXHIBIT 5 CERTIFIC
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REQUIRED FORMS - EXHIBIT 7 Request
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REQUIRED FORMS - EXHIBIT 9 ATTESTAT
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REQUIRED FORMS - EXHIBIT 11 PRICING
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REQUIRED FORMS - EXHIBIT 12 CERTIFI
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REQUIRED FORMS - EXHIBIT 13A BUDGET
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REQUIRED FORMS - EXHIBIT 15 COUNTY
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REQUIRED FORMS - EXHIBIT 17 COUNTY
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Continued from previous page REQUIR
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REQUIRED FORMS - EXHIBIT 19 LIVING
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REQUIRED FORMS - EXHIBIT 20 LIVING
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APPENDICES E - P
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TRANSMITTAL FORM TO REQUEST A RFP S
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2.203.010 Findings. Title 2 ADMINIS
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2.203.070. Exceptions. Title 2 ADMI
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IRS NOTICE 1015 (Obtain latest vers
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APPENDIX J Appendices E - P - Custo
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APPENDIX J Appendices E - P - Custo
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Title 2 ADMINISTRATION Chapter 2.20
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Title 2 ADMINISTRATION DETERMINATIO
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Title 2 ADMINISTRATION DETERMINATIO
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GUIDELINES FOR ASSESSMENT OF PROPOS
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EXHIBIT N Page 2 of 11 1.3 “Elect
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EXHIBIT N Page 4 of 11 (a) shall Us
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Chief Privacy Officer Kenneth Hahn
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EXHIBIT N Page 8 of 11 (iv) A brief
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3.0 OBLIGATION OF COVERED ENTITY EX
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Title 5 PERSONNEL Chapter 5.09.010
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Title 5 PERSONNEL Chapter 5.09.010
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