PROBATION DEPARTMENT - Los Angeles County Probation ...

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INTRODUCTION program, if available, to assist these individuals in obtaining permanent employment and/or promotional opportunities. Proposers who are unable to meet this requirement shall not be considered for contract award. Proposers shall complete and return the form, Attestation of Willingness to Consider GAIN/GROW Participants, as set forth in Appendix D - Required Forms Exhibit 9, along with their proposal. 1.28 COUNTY’S Quality Assurance Plan After contract award, the COUNTY or its agent will evaluate the CONTRACTOR’S performance under the contract on a periodic basis. Such evaluation will include assessing CONTRACTOR’S compliance with all terms in the Contract and performance standards identified in the Statement of Work. CONTRACTOR’S deficiencies which the COUNTY determines are severe or continuing and that may jeopardize performance of the Contract will be reported to the COUNTY’S Board of Supervisors. The report will include improvement/corrective action measures taken by the COUNTY and CONTRACTOR. If improvement does not occur consistent with the corrective action measures, the COUNTY may terminate the Contract in whole or in part, or impose other penalties as specified in the Contract. 1.29 Recycled Bond Paper Proposers shall be required to comply with the COUNTY’S policy on recycled bond paper as specified in Appendix A, Sample Contract, Sub-paragraph 8.39. 1.30 Safely Surrendered Baby Law The CONTRACTOR shall notify and provide to its employees, and shall require each SUBCONTRACTOR to notify and provide to its employees, a fact sheet regarding the Safely Surrendered Baby Law, its implementation in Los Angeles COUNTY, and where and how to safely surrender a baby. The fact sheet is set forth in Appendix J of this solicitation document and is also available on the Internet at www.babysafela.org for printing purposes. 1.31 COUNTY Policy on Doing Business with Small Business 1.31.1 The COUNTY has multiple programs that address small businesses. The Board of Supervisors encourages small business participation in the COUNTY’S contracting process by constantly streamlining and simplifying our selection process and expanding opportunities for small businesses to compete for our business. 1.31.2 The Local Small Business Enterprise Preference Program requires the Company to complete a certification process. This program and how to obtain certification are further explained in Sub-paragraph 1.33 of this Section. Custodial Services – BJN and Court, and KJJC Page 16
INTRODUCTION 1.31.3 The Jury Service and Living Wage Programs, provide exceptions to the Programs if a company qualifies as a Small Business. It is important to note that each Program has a different definition for Small Business. You may qualify as a Small Business in one Program but not the other. Further explanations of these two Programs are provided in Sub-paragraph 1.32 – Jury Service Program and Sub-paragraph 1.37 – Living Wage Program of this Section. 1.31.4 The COUNTY also has a Policy on Doing Business with Small Business that is stated in Appendix F. 1.32 Jury Service Program The prospective contract is subject to the requirements of the County’s Contractor Employee Jury Service Ordinance (“Jury Service Program”) (Los Angeles County Code, Chapter 2.203). Prospective CONTRACTORS should carefully read the Jury Service Ordinance, Appendix G, and the pertinent jury service provisions of the Sample Contract, Appendix A, Sub-paragraph 8.8, both of which are incorporated by reference into and made a part of this RFP. The Jury Service Program applies to both CONTRACTORS and their Subcontractors. Proposals that fail to comply with the requirements of the Jury Service Program will be considered non-responsive and excluded from further consideration. 1.32.1 The Jury Service Program requires CONTRACTORS and their Subcontractors to have and adhere to a written policy that provides that its employees shall receive from the CONTRACTOR, on an annual basis, no less than five days of regular pay for actual jury service. The policy may provide that employees deposit any fees received for such jury service with the CONTRACTOR or that the CONTRACTOR deduct from the employee’s regular pay the fees received for jury service. For purposes of the Jury Service Program, “employee” means any California resident who is a full-time employee of a CONTRACTOR and “full-time” means 40 hours or more worked per week, or a lesser number of hours if: 1) the lesser number is a recognized industry standard as determined by the COUNTY, or 2) the CONTRACTOR has a long-standing practice that defines the lesser number of hours as full-time. Therefore, the Jury Service Program applies to all of a CONTRACTOR’S full-time California employees, even those not working specifically on the COUNTY project. Full-time employees providing short-term, temporary services of 90 days or less within a 12-month period are not considered full-time for purposes of the Jury Service Program. 1.32.2 There are two ways in which a CONTRACTOR might not be subject to the Jury Service Program. The first is if the CONTRACTOR does not fall within the Jury Service Program’s definition of “CONTRACTOR”. The Jury Service Program defines “CONTRACTOR” to mean a person, Custodial Services – BJN and Court, and KJJC Page 17
Page 1 and 2: PROBATION DEPARTMENT REQUEST FOR PR
Page 3 and 4: REQUEST FOR PROPOSALS (RFP) TO PROV
Page 5 and 6: INTRODUCTION 1.0 INTRODUCTION 1.1 P
Page 7 and 8: INTRODUCTION L - DETERMINATION OF
Page 9 and 10: 1.7 Contract Rates INTRODUCTION 1.7
Page 11 and 12: 1.12 COUNTY Option To Reject Propos
Page 13 and 14: INTRODUCTION and Illness Prevention
Page 15 and 16: 1.21.2 Chapter 2.202 of the County
Page 17 and 18: INTRODUCTION and COUNTY shall be pr
Page 19: INTRODUCTION Employee Fraud Hotline
Page 23 and 24: INTRODUCTION PROPOSERS must attach
Page 25 and 26: INTRODUCTION Exhibit 17, as set for
Page 27 and 28: INTRODUCTION the term of any contra
Page 29 and 30: PROPOSAL SUBMISSION REQUIREMENTS 2.
Page 31 and 32: 2.8 Preparation of the Proposal PRO
Page 33 and 34: PROPOSAL SUBMISSION REQUIREMENTS PR
Page 35 and 36: PROPOSAL SUBMISSION REQUIREMENTS pe
Page 37 and 38: PROPOSAL SUBMISSION REQUIREMENTS Ex
Page 39 and 40: PROPOSAL SUBMISSION REQUIREMENTS C.
Page 41 and 42: PROPOSAL SUBMISSION REQUIREMENTS Co
Page 43 and 44: PROPOSAL SUBMISSION REQUIREMENTS ma
Page 45 and 46: Required Forms: Exhibit 11: Sample
Page 47 and 48: 3.0 SELECTION PROCESS AND EVALUATIO
Page 49 and 50: 3.4.1 Proposer’s Qualifications (
Page 51 and 52: SELECTION PROCESS AND EVALUATION CR
Page 53 and 54: 3.7.3 County Review Panel Process S
Page 55 and 56: APPENDIX A SAMPLE CONTRACT CONTRACT
Page 57 and 58: SAMPLE CONTRACT PROVISIONS TABLE OF
Page 59 and 60: SAMPLE CONTRACT PROVISIONS TABLE OF
Page 61 and 62: description of any task, deliverabl
Page 63 and 64: Supervisors (which ever is later),
Page 65 and 66: 5.5.6 COUNTY Approval of Invoices.
Page 67 and 68: 7.0 ADMINISTRATION OF CONTRACT - CO
Page 69 and 70: 7.3.1 CONTRACTOR is responsible to
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7.5.2 Confidentiality of Adult and
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8.2.3 If, any assumption, assignmen
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status, political affiliation, or n
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of work hereunder shall in any way
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scheduled date for a debarment hear
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obligations in order to mitigate th
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8.20 FORCE MAJEURE 8.20.1 Neither p
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8.24 GENERAL PROVISIONS FOR ALL INS
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8.24.4 Failure to Maintain Insuranc
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8.24.15 Notification of Incidents,
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those applicable portions of the Mo
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Federal Equal Employment Opportunit
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esponsible for the disclosure of an
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Contract exceed the funds appropria
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8.40.7 The CONTRACTOR shall be sole
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8.43.3 Except with respect to defau
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8.46 TERMINATION FOR NON-ADHERENCE
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2.201.010 through 2.201.100 of the
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Employee any amount for that time o
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a. Withholding of Payment. If the C
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9.1.8 Use of Full-Time Employees Th
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9.2 CONTRACTOR’S OBLIGATIONS AS A
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the CONTRACTOR as "Propriety" or "C
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IN WITNESS WHEREOF, CONTRACTOR has
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TABLE OF CONTENTS SECTION TITLE PAG
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2.0 SPECIFIC TASKS A sample of the
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4.0 QUALITY ASSURANCE PLAN COUNTY o
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documents and other information, wh
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6.1.2 Providing direction to the CO
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6.3.4 The Project Director shall be
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compliance or problem areas. Elemen
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6.4.14.6 CONTRACTOR will be assigne
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6.7 Other CONTRACTOR Obligations 6.
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8.0 WORK SCHEDULES 8.1 CONTRACTOR s
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APPENDIX C TECHNICAL EXHIBITS
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TECHNICAL EXHIBIT 1 PERFORMANCE REQ
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REQUIRED SERVICE Provide carpet and
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REQUIRED SERVICE No personnel emplo
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TECHNICAL EXHIBIT 3 CONFIDENTIALITY
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Number and Sizes of Windows TECHNIC
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TECHNICAL EXHIBIT 5 SPECIFIC DUTIES
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APPENDIX D REQUIRED FORMS FOR REQUE
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REQUIRED FORMS - EXHIBIT 1 PROPOSER
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REQUIRED FORMS - EXHIBIT 1 PROPOSER
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REQUIRED FORMS - EXHIBIT 3 PROSPECT
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REQUIRED FORMS - EXHIBIT 5 CERTIFIC
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REQUIRED FORMS - EXHIBIT 7 Request
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REQUIRED FORMS - EXHIBIT 9 ATTESTAT
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REQUIRED FORMS - EXHIBIT 11 PRICING
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REQUIRED FORMS - EXHIBIT 12 CERTIFI
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REQUIRED FORMS - EXHIBIT 13A BUDGET
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REQUIRED FORMS - EXHIBIT 15 COUNTY
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REQUIRED FORMS - EXHIBIT 17 COUNTY
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Continued from previous page REQUIR
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REQUIRED FORMS - EXHIBIT 19 LIVING
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REQUIRED FORMS - EXHIBIT 20 LIVING
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APPENDICES E - P
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TRANSMITTAL FORM TO REQUEST A RFP S
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2.203.010 Findings. Title 2 ADMINIS
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2.203.070. Exceptions. Title 2 ADMI
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IRS NOTICE 1015 (Obtain latest vers
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APPENDIX J Appendices E - P - Custo
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APPENDIX J Appendices E - P - Custo
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Title 2 ADMINISTRATION Chapter 2.20
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Title 2 ADMINISTRATION DETERMINATIO
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Title 2 ADMINISTRATION DETERMINATIO
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GUIDELINES FOR ASSESSMENT OF PROPOS
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EXHIBIT N Page 2 of 11 1.3 “Elect
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EXHIBIT N Page 4 of 11 (a) shall Us
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Chief Privacy Officer Kenneth Hahn
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EXHIBIT N Page 8 of 11 (iv) A brief
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3.0 OBLIGATION OF COVERED ENTITY EX
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Title 5 PERSONNEL Chapter 5.09.010
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Title 5 PERSONNEL Chapter 5.09.010
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