PROBATION DEPARTMENT - Los Angeles County Probation ...

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REQUEST FOR PROPOSALS (RFP) TO PROVIDE CUSTODIAL SERVICES TABLE OF CONTENTS SECTION PAGE 1.0 INTRODUCTION .................................................................................................. 1 1.1 Purpose ..................................................................................................... 1 1.2 Overview of Solicitation Document ............................................................ 2 1.3 Terms and Definitions................................................................................ 3 1.4 Minimum Mandatory Requirements ........................................................... 3 1.5 County Rights & Responsibilities ............................................................... 4 1.6 Contract Term............................................................................................ 4 1.7 Contract Rates........................................................................................... 5 1.8 Days of Operation...................................................................................... 5 1.9 Contact With County Personnel................................................................. 6 1.10 Final Contract Award by the Board of Supervisors .................................... 6 1.11 Mandatory Requirement to Register on County’s WebVen........................ 6 1.12 County Option To Reject Proposals........................................................... 7 1.13 Protest Policy Review Process .................................................................. 7 1.14 Notice To Proposer Regarding The Public Records Act ............................ 8 1.15 Indemnification and Insurance ................................................................... 8 1.16 This Section Intentionally Omitted ............................................................. 8 1.17 Injury & Illness Prevention Program (IIPP)................................................. 8 1.18 Background and Security Investigations.................................................... 9 1.19 Confidentiality and Independent Contractor Status ................................. 10 1.20 Conflict of Interest.................................................................................... 10 1.21 Determination of Proposer Responsibility................................................ 10 1.22 Proposer Debarment................................................................................ 12 1.23 Proposer’s Adherence to County’s Child Support Compliance Program . 14 1.24 Gratuities ................................................................................................. 14 1.25 Notice to Proposers Regarding the County Lobbyist Ordinance.............. 15 1.26 Federal Earned Income Credit................................................................. 15 1.27 Consideration of GAIN/GROW Participants for Employment................... 15 1.28 County’s Quality Assurance Plan............................................................. 16 1.29 Recycled Bond Paper .............................................................................. 16 1.30 Safely Surrendered Baby Law ................................................................. 16 1.31 County Policy on Doing Business with Small Business ........................... 16 Custodial Services – BJN and Court, and KJJC Page i
REQUEST FOR PROPOSALS (RFP) TO PROVIDE CUSTODIAL SERVICES TABLE OF CONTENTS SECTION PAGE 1.32 Jury Service Program .............................................................................. 17 1.33 Local Small Business Enterprise Preference Program ............................ 18 1.34 Local Small Business Enterprise (SBE) Prompt Payment Program......... 19 1.35 Notification to County of Pending Acquisitions/Mergers by Proposing Company ................................................................................................ 19 1.36 This Section Intentionally Omitted ........................................................... 19 1.37 Living Wage Program ............................................................................. 19 1.38 Contractor’s Obligations as a “Business Associate” Under the Health Insurance Portability & Accountability Act of 1996 (HIPAA) and Health Information Technology for Economic and Clinical Health Act (HITECH) 22 1.39 Defaulted Property Tax Reduction Program ............................................ 22 2.0 PROPOSAL SUBMISSION REQUIREMENTS.................................................. 24 2.1 County Responsibility .............................................................................. 24 2.2 Truth and Accuracy of Representations................................................... 24 2.3 RFP Timetable......................................................................................... 24 2.4 Solicitation Requirements Review .......................................................... 24 2.5 Proposers’ Questions............................................................................... 25 2.6 Submission of Application for Exemption to Living Wage Program ......... 26 2.7 Mandatory Proposers’ Conference .......................................................... 26 2.8 Preparation of the Proposal ..................................................................... 27 2.9 Business Proposal Format....................................................................... 27 2.10 Cost Proposal Format.............................................................................. 40 2.11 Proposal Submission ............................................................................... 41 2.12 Proposal Withdrawals .............................................................................. 42 3.0 SELECTION PROCESS AND EVALUATION CRITERIA.................................. 43 3.1 Selection Process .................................................................................... 43 3.2 Adherence to Minimum Requirements (Pass/Fail)................................... 43 3.3 Disqualification Review............................................................................ 44 3.4 Business Proposal Evaluation and Criteria.............................................. 44 3.5 Cost Proposal Evaluation Criteria ........................................................... 46 3.6 Labor Law / Payroll Violations.................................................................. 47 3.7 Department’s Proposed Contractor Selection Review ............................. 47 Custodial Services – BJN and Court, and KJJC Page ii
Page 1: PROBATION DEPARTMENT REQUEST FOR PR
Page 5 and 6: INTRODUCTION 1.0 INTRODUCTION 1.1 P
Page 7 and 8: INTRODUCTION L - DETERMINATION OF
Page 9 and 10: 1.7 Contract Rates INTRODUCTION 1.7
Page 11 and 12: 1.12 COUNTY Option To Reject Propos
Page 13 and 14: INTRODUCTION and Illness Prevention
Page 15 and 16: 1.21.2 Chapter 2.202 of the County
Page 17 and 18: INTRODUCTION and COUNTY shall be pr
Page 19 and 20: INTRODUCTION Employee Fraud Hotline
Page 21 and 22: INTRODUCTION 1.31.3 The Jury Servic
Page 23 and 24: INTRODUCTION PROPOSERS must attach
Page 25 and 26: INTRODUCTION Exhibit 17, as set for
Page 27 and 28: INTRODUCTION the term of any contra
Page 29 and 30: PROPOSAL SUBMISSION REQUIREMENTS 2.
Page 31 and 32: 2.8 Preparation of the Proposal PRO
Page 33 and 34: PROPOSAL SUBMISSION REQUIREMENTS PR
Page 35 and 36: PROPOSAL SUBMISSION REQUIREMENTS pe
Page 37 and 38: PROPOSAL SUBMISSION REQUIREMENTS Ex
Page 39 and 40: PROPOSAL SUBMISSION REQUIREMENTS C.
Page 41 and 42: PROPOSAL SUBMISSION REQUIREMENTS Co
Page 43 and 44: PROPOSAL SUBMISSION REQUIREMENTS ma
Page 45 and 46: Required Forms: Exhibit 11: Sample
Page 47 and 48: 3.0 SELECTION PROCESS AND EVALUATIO
Page 49 and 50: 3.4.1 Proposer’s Qualifications (
Page 51 and 52: SELECTION PROCESS AND EVALUATION CR
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3.7.3 County Review Panel Process S
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APPENDIX A SAMPLE CONTRACT CONTRACT
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SAMPLE CONTRACT PROVISIONS TABLE OF
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SAMPLE CONTRACT PROVISIONS TABLE OF
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description of any task, deliverabl
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Supervisors (which ever is later),
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5.5.6 COUNTY Approval of Invoices.
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7.0 ADMINISTRATION OF CONTRACT - CO
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7.3.1 CONTRACTOR is responsible to
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7.5.2 Confidentiality of Adult and
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8.2.3 If, any assumption, assignmen
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status, political affiliation, or n
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of work hereunder shall in any way
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scheduled date for a debarment hear
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obligations in order to mitigate th
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8.20 FORCE MAJEURE 8.20.1 Neither p
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8.24 GENERAL PROVISIONS FOR ALL INS
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8.24.4 Failure to Maintain Insuranc
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8.24.15 Notification of Incidents,
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those applicable portions of the Mo
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Federal Equal Employment Opportunit
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esponsible for the disclosure of an
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Contract exceed the funds appropria
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8.40.7 The CONTRACTOR shall be sole
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8.43.3 Except with respect to defau
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8.46 TERMINATION FOR NON-ADHERENCE
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2.201.010 through 2.201.100 of the
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Employee any amount for that time o
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a. Withholding of Payment. If the C
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9.1.8 Use of Full-Time Employees Th
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9.2 CONTRACTOR’S OBLIGATIONS AS A
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the CONTRACTOR as "Propriety" or "C
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IN WITNESS WHEREOF, CONTRACTOR has
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TABLE OF CONTENTS SECTION TITLE PAG
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2.0 SPECIFIC TASKS A sample of the
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4.0 QUALITY ASSURANCE PLAN COUNTY o
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documents and other information, wh
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6.1.2 Providing direction to the CO
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6.3.4 The Project Director shall be
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compliance or problem areas. Elemen
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6.4.14.6 CONTRACTOR will be assigne
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6.7 Other CONTRACTOR Obligations 6.
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8.0 WORK SCHEDULES 8.1 CONTRACTOR s
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APPENDIX C TECHNICAL EXHIBITS
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TECHNICAL EXHIBIT 1 PERFORMANCE REQ
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REQUIRED SERVICE Provide carpet and
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REQUIRED SERVICE No personnel emplo
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TECHNICAL EXHIBIT 3 CONFIDENTIALITY
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Number and Sizes of Windows TECHNIC
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TECHNICAL EXHIBIT 5 SPECIFIC DUTIES
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APPENDIX D REQUIRED FORMS FOR REQUE
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REQUIRED FORMS - EXHIBIT 1 PROPOSER
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REQUIRED FORMS - EXHIBIT 1 PROPOSER
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REQUIRED FORMS - EXHIBIT 3 PROSPECT
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REQUIRED FORMS - EXHIBIT 5 CERTIFIC
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REQUIRED FORMS - EXHIBIT 7 Request
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REQUIRED FORMS - EXHIBIT 9 ATTESTAT
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REQUIRED FORMS - EXHIBIT 11 PRICING
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REQUIRED FORMS - EXHIBIT 12 CERTIFI
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REQUIRED FORMS - EXHIBIT 13A BUDGET
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REQUIRED FORMS - EXHIBIT 15 COUNTY
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REQUIRED FORMS - EXHIBIT 17 COUNTY
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Continued from previous page REQUIR
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REQUIRED FORMS - EXHIBIT 19 LIVING
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REQUIRED FORMS - EXHIBIT 20 LIVING
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APPENDICES E - P
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TRANSMITTAL FORM TO REQUEST A RFP S
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2.203.010 Findings. Title 2 ADMINIS
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2.203.070. Exceptions. Title 2 ADMI
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IRS NOTICE 1015 (Obtain latest vers
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APPENDIX J Appendices E - P - Custo
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APPENDIX J Appendices E - P - Custo
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Title 2 ADMINISTRATION Chapter 2.20
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Title 2 ADMINISTRATION DETERMINATIO
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Title 2 ADMINISTRATION DETERMINATIO
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GUIDELINES FOR ASSESSMENT OF PROPOS
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EXHIBIT N Page 2 of 11 1.3 “Elect
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EXHIBIT N Page 4 of 11 (a) shall Us
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Chief Privacy Officer Kenneth Hahn
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EXHIBIT N Page 8 of 11 (iv) A brief
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3.0 OBLIGATION OF COVERED ENTITY EX
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Title 5 PERSONNEL Chapter 5.09.010
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Title 5 PERSONNEL Chapter 5.09.010
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