dk;kZy; mi&v/kh{k - Archaeological Survey of India
dk;kZy; mi&v/kh{k - Archaeological Survey of India
dk;kZy; mi&v/kh{k - Archaeological Survey of India
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gSA<br />
mi&v/<strong>kh</strong>{k.k m|kufon (iz0)
GOVERNMENT OF INDIA<br />
OFFICE OF THE DY. SUPTDG. HORTICULTURIST<br />
ARCHAEOLOGICAL SURVEY OF INDIA<br />
HORTICULTURE DIVISION NO.I<br />
TAJ MAHAL, AGRA<br />
State Madhya Pradesh. Circle<br />
Branch Horticulture Division No.I, Agra<br />
Zone Sub-Division<br />
Percentage Rate Tender/Item Rate Tender & Contract for Works<br />
Tender for the work <strong>of</strong> Annual Maintenance <strong>of</strong> garden at Sanchi Museum, Sanchi<br />
for the year 2011-12.<br />
To be submitted by 15.00 hours on 22.02.2011<br />
To be opened in presence <strong>of</strong> tenderer who may be present at 15.30 hours on<br />
22.02.2011 in the <strong>of</strong>fice <strong>of</strong> the Dy. Suptdg. Horticulturist, ASI, Hort. Divi. No.I, Taj<br />
Mahal, Agra issued to:_____________________________________<br />
(Contractor)<br />
Signature <strong>of</strong> Officer issuing the documents_____________________________<br />
Designation_ Dy. Suptdg. Horticulturist (I/c)<br />
A.S.I.<br />
Date <strong>of</strong> Issue_______________________________________________
State: M.P. Branch: Horticulture Division No.I, Agra.<br />
Name <strong>of</strong> work: Annual Maintenance <strong>of</strong> garden at Sanchi Museum, Sanchi for the year 2011-12<br />
Schedule <strong>of</strong> Qty.<br />
S.No. Description Qty. Rate Unit Amount.<br />
1. a) Making arrangement for maintenance <strong>of</strong> intensive<br />
garden with entire garden features in the garden area<br />
i.e. Lawn, Trees, Fruits Plants, Shrubs, Hedge etc.<br />
mowing <strong>of</strong> Lawn , pruning and trimming <strong>of</strong> trees /<br />
shrubs, clipping <strong>of</strong> hedge/ edge, replacement <strong>of</strong><br />
sapling, making proper basin <strong>of</strong> trees / shrubs / fruit<br />
plants, spreading <strong>of</strong> Good earth, manure/ Organic<br />
manure , application <strong>of</strong> chemical fertilizer /<br />
fungicide/ insecticide etc. as per direction <strong>of</strong> the Site<br />
In charge weeding <strong>of</strong> lawn, demarcation <strong>of</strong> lawn<br />
edge, hoeing <strong>of</strong> annual bed, watering cleaning <strong>of</strong><br />
mowed grass and garbage & removal <strong>of</strong> the same up<br />
to compost pit.<br />
( Man Power :1 Man/ Acre)<br />
For 12 Months.<br />
b) Maintenance <strong>of</strong> garden as extensive area including<br />
clearing <strong>of</strong> grass, swording, weeding <strong>of</strong> wild vegetation<br />
growth and watering and removal <strong>of</strong> rubbish upto<br />
compost pit complete in all respect as per direction <strong>of</strong> the<br />
Higher authorities / Site Incharge including top dressing<br />
<strong>of</strong> manure fertilizers and good earth.<br />
(Man Power : 1 Man/ 2 Acre)<br />
For 12 Month.<br />
2 Making necessary arrangement for Watch and Ward<br />
for entire garden premises for proper safety i.e.<br />
garden , store , pump room, pumping sets, hydrants<br />
etc. during the night period in one shifts from 4.00<br />
p.m. to 12 p.m. & 12 p.m to 8.00 a.m.<br />
(Man Power is required Man/ Shift)<br />
3 Making necessary arrangement for sweeping /<br />
cleaning, collecting and removal <strong>of</strong> empty plastic<br />
cups, water bottles, food packets, paper, rappers,<br />
which are being thrown at site by Visitors for whole<br />
garden area.<br />
1 Man/ Day.<br />
4 Making necessary arrangement for operating the<br />
existing pump set at site except July, August, and<br />
September months.<br />
1 Man/ Day<br />
Total Rs.<br />
2.5 Acre Acre/<br />
Month<br />
1.5 Acre Acre/<br />
Month<br />
12 Month Month<br />
12 Month Month<br />
9 Month Month<br />
Dy. Suptdg. Horticulturist (I/c) Signature <strong>of</strong> Contractor with seal.
CONDITIONS OF CONTRACT.<br />
1. The normal working hours will be 8 hours a day from 8.00 A.M. to 5.00 P.M. with one hour lunch break from<br />
12.00 Noon to 1.00 PM subject to staggering <strong>of</strong> duty hours as per actual requirement.<br />
2. Minimum one supervisor is to be engaged for above 15 Nos. <strong>of</strong> staff. The Contractor must engage one full time<br />
supervisor who preferably should be an experience.<br />
3. The contractor should maintain attendance and other records <strong>of</strong> the manpower engaged by him required under<br />
labour law and must observe all the formalities under the labour act.<br />
4. The contractor shall provide uniform as decided by the Site – Incharge / Dy. Suptdg. Horticulturist at own cost.<br />
5. The department will provide a suitable place to store for T & P articles<br />
6. The Contractor will provide and utilize the garden equipment etc. including their repair and required fuel<br />
( Diesel / Petrol)<br />
7. The Contractor is forbidden to sell or gift any item from the garden area to any person or organization with out<br />
the prior written permission <strong>of</strong> the department.<br />
8. All the materials like good earth, manure, chemical fertilizer, insecticides, pesticides, seasonal flower seeds,<br />
water for irrigation and earthen / cement pots will be provided by the department as and when required.<br />
9. Contractor will follow the minimum wages act.<br />
10. The whole garden area should be kept neat and clean and maintained to its optimum level through out the year<br />
and garden area should be kept ready for inspection by judges at the time <strong>of</strong> garden competition.<br />
11. The maintenance will be carried out under supervision <strong>of</strong> the Dy. Suptdg. Horticulturist, or his representative i.e.<br />
Site Incharge. .<br />
12. The instructions <strong>of</strong> Garden Incharge to be carried out promptly. In case <strong>of</strong> any difference <strong>of</strong> opinion /<br />
interpretation <strong>of</strong> specifications and conditions, the matter is to be referred by the Contractor to the Divisional<br />
Head for his decision, which shall be final and binding.<br />
13. If any litigation arises through laboureres engaged by him through labour court or labour commissioner & any<br />
other court etc. on account <strong>of</strong> litigation. The contractor will be fully responsible, for payment <strong>of</strong> such claim.<br />
14. In case <strong>of</strong> non – satisfactory maintenance found in any area <strong>of</strong> the garden, the amount will be deleted at the time<br />
<strong>of</strong> payment according under intimation to the contractor with full opportunity, failing which the Dy. Suptdg.<br />
Horticulturist is competent to terminate the full agreement or party agreement on account <strong>of</strong> non-proper<br />
maintenance <strong>of</strong> the garden by the contractor.<br />
15. Labour not to be engaged below 18 year and above 60 years.<br />
16. Overall total amount is considered for approval <strong>of</strong> tender.<br />
17. Works should be carried out as per directions <strong>of</strong> garden incharge.<br />
18. The rates given for works should be inclusive <strong>of</strong> all taxes, leads and lifts etc. Nothing extra shall be paid over the<br />
rates quoted by the Contractors. / Firm.<br />
19. It shall be the responsibility <strong>of</strong> the Contractor / Firm to ensure that no damage is caused to Govt. Property at the<br />
site by his / their vehicle or labour party. Cost <strong>of</strong> such damages, if any will be assessed at the discretion <strong>of</strong> the<br />
Dy. Suptdg. Horticulturist and same will have to be made good by the Contractor / Firm.<br />
20. The Contractors / Firm shall not sublet any portion <strong>of</strong> Contract. Failing which the undersigned shall serve a<br />
notice, rescinding the contract, where upon the Earnest Money and Security Money shall be forfeited.<br />
21. The agreement can be cancelled at any time due to technical reasons or financial complications. In these<br />
circumstances no claim and no any compensation on this account shall be made on Department.<br />
22. The running payment will be made as per rules <strong>of</strong> ASI.<br />
23. Error / Omission if any shall be rectifiable with no claim.<br />
24. The Contractor Shall arranged to his own expenses for clear drinking water, housing, medical facilities necessary<br />
for the welfare <strong>of</strong> the labour employed at his work.<br />
25. The Deptt. Reserve the option <strong>of</strong> take away any item <strong>of</strong> the work or part there<strong>of</strong> any time during the occurrence<br />
<strong>of</strong> the contract and reallot it to another agency with due notice to the Contractor / Firm without liability or<br />
compensation.<br />
26. The contractor will be held responsible for any loss <strong>of</strong> Govt. property due to negligence <strong>of</strong> Watch & Ward and<br />
same will be replace by his at his own cost.<br />
27. The contract is subject to availability <strong>of</strong> funds, if funds are exhausted, then tender can be terminated at any time<br />
after serving one month notice.<br />
28. The filed staff to be engaged for One Man/ 2Acre for extensive area & one man/Acre for intensive area and the<br />
staff should have an experienced.<br />
29. Payment will be made as per survivality <strong>of</strong> trees shrubs at site.<br />
30. Letter <strong>of</strong> award can be withdrawn if the funds are not available after issuing one month notice.
SIGNATURE OF CONTRACTOR. DY. SUPTDG. HORTICULTURIST (I/c)
GOVERNMENT OF INDIA<br />
OFFICE OF THE DY. SUPTDG. HORTICULTURIST<br />
ARCHAEOLOGICAL SURVEY OF INDIA<br />
HORTICULTURE DIVISION NO.I<br />
TAJ MAHAL, AGRA<br />
State Circle/Branch<br />
Branch Sub-Circle<br />
ITEM RATE TENDER & CONTRACTOR FOR WORKS<br />
(<strong>Archaeological</strong> Works Code, Paragraph 13.4.3)<br />
General Rules and Directions<br />
Note: IN CASE OF ANY DISCREPANCY BETWEEN THE HINDI AND THE ENGLISH<br />
DOCUMENTS, THE ENGLISH VERSION SHALL BE FINAL & BINDING.<br />
1. All works proposed for execution by contract notified in forms <strong>of</strong> invitation <strong>of</strong> tender<br />
posted in public planes and signed by the Circle/Branch Officer. This form will state the<br />
work to be carried out as well as the date for submitting and opening tenders and the<br />
time allowed for carrying out the work: also the amount <strong>of</strong> earnest money to be<br />
deposited with tender, and the amount <strong>of</strong> the Secrurity Deposit to be deposited by the<br />
successful tendered and the percentage, if any to be deducted from the bills. Copies <strong>of</strong><br />
the specification, designs and drawings and any other documents, required in<br />
connection with the work signed for the purpose <strong>of</strong> identification be the Circle/Branch<br />
Officer shall also be open for inspection by the contractor at the <strong>of</strong>fice <strong>of</strong> the circle /<br />
branch during <strong>of</strong>fice hours.<br />
2. In the event <strong>of</strong> the tender being submitted by a firm, it must be signed separately by<br />
each member there <strong>of</strong>, or in the event <strong>of</strong> the absence <strong>of</strong> any partner, it must be signed<br />
on this behalf by a person holding a power <strong>of</strong> attorney authorizing him to do so such<br />
power <strong>of</strong> attorney should be produced with the tender, and it must disclose that the<br />
firm is duly registered under the <strong>India</strong>n Partnership Act.<br />
3. Receipt for payment made on account <strong>of</strong> work, when executed by a firm, must also be<br />
signed by the several partners, except where the contractors are described in their<br />
tender as a firm, in which case the receipt must be signed in the name <strong>of</strong> the firm by<br />
one <strong>of</strong> the partner, or be some other person having authority to give effectual receipts<br />
for the firm.<br />
4. Any person who submits a tender shall fill up the usual printed form, stating at what<br />
rate he is willing to undertake each items <strong>of</strong> the work. Tenders which propose any<br />
alteration in the work specified in the said form <strong>of</strong> invitation to tender, or which<br />
contains any other condition <strong>of</strong> any sort, will be liable to rejection. No single tender<br />
shall include more than one work but contractors who wish to tender for two or more<br />
works shall submit a separate tender for each work. The tender shall have the name<br />
and number <strong>of</strong> the work to which they refer written outside the envelope.<br />
5. The rate(s) and / or amount (s) must be quoted in decimal coinage.<br />
A.S.I.
6. The Circle/Branch Officer or his duly authorized assistant will open tenders in the<br />
presence <strong>of</strong> any intending contractors who may be present at the time and will enter<br />
the amount <strong>of</strong> the several tenders in a comparative statement in a suitable form. In the<br />
event <strong>of</strong> a tender being accepted, a receipt for the earnest money forwarded therewith<br />
shall thereupon for the purpose <strong>of</strong> identification sign. Copies <strong>of</strong> the specifications and<br />
other documents mentioned in Rule. In the event <strong>of</strong> tender being rejected, the Earnest<br />
money appended with such unaccepted tender shall thereupon be returned to the<br />
contractor remitting the same.<br />
7. The <strong>of</strong>ficer inviting tenders shall have the right <strong>of</strong> rejecting all or any <strong>of</strong> the tenders,<br />
and will not be bound to accept the lowest tender.<br />
8. The receipts <strong>of</strong> an accountant or a clerk for any money paid by the contractor will not<br />
be considered as an acknowledgment <strong>of</strong> payment to the Circle/Branch Officer and the<br />
contractor shall be responsible for seeing that he procures a receipt signed by the<br />
Circle/branch Officer or a duly authorized cashier or the drawing and Disbursing Officer.<br />
9. The memorandum <strong>of</strong> work tendered for and the schedule <strong>of</strong> materials to be supplied by<br />
the <strong>Archaeological</strong> <strong>Survey</strong> <strong>of</strong> <strong>India</strong> and their issue rates, shall be filled in and completed<br />
in the <strong>of</strong>fice <strong>of</strong> the circle / branch <strong>of</strong>ficer before the tender form is issued to an<br />
intending tendered without having been so filled in and not in complete form, he shall<br />
request the <strong>of</strong>fice to have this done before he completes and delivers his tender.<br />
10. The tenders shall sign a declaration under the <strong>of</strong>ficial Secret Act for maintain a secrecy<br />
<strong>of</strong> the tender documents, drawings or other records connected with the work given to<br />
them. The unsuccessful tenders hall return all the drawing given to them<br />
DECLARATION<br />
I/We hereby declare that I/We treat the tender documents, drawings and other records<br />
connected with work as secret /confidential documents and shall not communicate information<br />
derived there from to any person other than a person to whom I/We am/are authorized to<br />
communicate the same or use the information in any manner prejudicial to the safety <strong>of</strong> the<br />
State.<br />
CONTRACTOR<br />
Item Rate Tender for Works<br />
I/We hereby tender for the execution for the President <strong>of</strong> <strong>India</strong> <strong>of</strong> the work specified in the<br />
underwritten memorandum within time specified therein, and in accordance with and in all<br />
respects with the specifications, designs, drawings and instructions in writing referred to in<br />
Rule I there<strong>of</strong> and in Clause II <strong>of</strong> the conditions <strong>of</strong> contract, and with such material as are<br />
provided for, be and in all respects in accordance with such conditions <strong>of</strong> contract, and with<br />
such materials as are provided for, by and in all respects in accordance with, such conditions<br />
so far as applicable.
(a) General description<br />
(b) Estimated Cost:<br />
(i) Building work<br />
MEMORANDUM<br />
Rs………………………………………………………………………………………………..........................<br />
TOTAL Rs………………………………………………………………………………………...........................<br />
(ii) Sanitary installations, water supply & drawing<br />
Rs………………………………………………………………………………………………...........................<br />
(c) Earnest Money Rs………………………………………………………………………………………<br />
(d) Security deposit Rs……………………………………………………………………………………<br />
(i) In case <strong>of</strong> works costing up to Rs. 1 la<strong>kh</strong>, 10% <strong>of</strong> the estimated cast <strong>of</strong> the work<br />
put to tender:<br />
(ii) In case <strong>of</strong> works costing more than Rs. 1 la<strong>kh</strong> and up to Rs. 2 la<strong>kh</strong>s 10% <strong>of</strong> the<br />
firs 1 la<strong>kh</strong> 7 ½ on the balance, and<br />
(iii) In case <strong>of</strong> works costing more than Rs. 2 la<strong>kh</strong>s 10% on the first Rs. 1 la<strong>kh</strong> 7 ½<br />
on the next Rs. 1 la<strong>kh</strong> and 5% on thebalce, subject to amaximum <strong>of</strong> Rs. 1 la<strong>kh</strong><br />
only.<br />
The security deposit will be collected by deductions from the running bills <strong>of</strong> the<br />
contractors at the rates mentioned above and the earnest money, if deposited in cash<br />
at the time <strong>of</strong> tender, will be treated as part <strong>of</strong> Security deposit.<br />
FORMS OF SECURITY<br />
Security Deposit will be taken in the following Manner:<br />
1. Cash<br />
2. Promissory notes and stock certificates <strong>of</strong> Central Government for State<br />
Government.<br />
3. Post <strong>of</strong>fice cash certificates, National saving Certificates, Treasury Saving<br />
Certificates and National Pal Saving Certificates.<br />
4. Post Office Saving Bank Pass Book.<br />
5. Municipal debentures or Port trust Bonds.<br />
A.S.I.
6. Deposit Receipts <strong>of</strong> public sector recognized bank (approved by Government for<br />
the purpose).<br />
(e) Time allowed for the work for the 15 th day after the date <strong>of</strong> written order to<br />
commence ………………………….months.<br />
Should this tender be accepted in whole or in part, I/We hereby agree (i) to abided by<br />
and fulfill all the terms and provisions <strong>of</strong> the said conditions annexed hereto and all<br />
the terms and provision contained in notice inviting tenders so far as applicable and /<br />
or in default there<strong>of</strong> forfeit and pay to the President <strong>of</strong> <strong>India</strong> or his successors, in<br />
Officer the sum <strong>of</strong> money mentioned in the said contentions. A sum <strong>of</strong> Rs……………..is<br />
hereby forward in Cash / Treasury Challan / Deposit at call Receipt <strong>of</strong> a public sector<br />
Bank (Scheduled Bank guaranteed by though Reserve Bank <strong>of</strong> <strong>India</strong>) as Earnest<br />
Money. If I /We fail to commence the work specified in the above Memorandum, I/We<br />
agree that the said President or his successors in <strong>of</strong>fice shall without prejudice to any<br />
other right or remedy, by that liberty to forfeit the said Earnest Money absolutely,<br />
otherwise the said earnest Money shall be retained by him towards Security Deposit<br />
mentioned against Claused <strong>of</strong> the above mentions Memorandum (ii) to execute all the<br />
works referred to in the tender tained or referred to therein and to carry out such<br />
deviations as may be ordered. Up to a maximum <strong>of</strong><br />
______________________percent at the rates quoted in the tender documents and<br />
those in excess <strong>of</strong> that limit at the rates to be determined in accordance with provision<br />
contained in Clause 12 A <strong>of</strong> the tender form.<br />
Witness<br />
Occupation<br />
The above tender is hereby accepted by me<br />
On behalf <strong>of</strong> the President <strong>of</strong> the <strong>India</strong>.<br />
Signature<br />
Contractor<br />
Date the……………………………day <strong>of</strong>…………………<br />
Dated the…………………………..day <strong>of</strong> 20 Signature<br />
Signature <strong>of</strong> witness <strong>of</strong> contractor’s signature.