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GOVERNMENT OF INDIA
OFFICE OF THE DY. SUPTDG. HORTICULTURIST
ARCHAEOLOGICAL SURVEY OF INDIA
HORTICULTURE DIVISION NO.I
TAJ MAHAL, AGRA
State Madhya Pradesh. Circle
Branch Horticulture Division No.I, Agra
Zone Sub-Division
Percentage Rate Tender/Item Rate Tender & Contract for Works
Tender for the work of Annual Maintenance of garden at Sanchi Museum, Sanchi
for the year 2011-12.
To be submitted by 15.00 hours on 22.02.2011
To be opened in presence of tenderer who may be present at 15.30 hours on
22.02.2011 in the office of the Dy. Suptdg. Horticulturist, ASI, Hort. Divi. No.I, Taj
Mahal, Agra issued to:_____________________________________
(Contractor)
Signature of Officer issuing the documents_____________________________
Designation_ Dy. Suptdg. Horticulturist (I/c)
A.S.I.
Date of Issue_______________________________________________

State: M.P. Branch: Horticulture Division No.I, Agra.
Name of work: Annual Maintenance of garden at Sanchi Museum, Sanchi for the year 2011-12
Schedule of Qty.
S.No. Description Qty. Rate Unit Amount.
1. a) Making arrangement for maintenance of intensive
garden with entire garden features in the garden area
i.e. Lawn, Trees, Fruits Plants, Shrubs, Hedge etc.
mowing of Lawn , pruning and trimming of trees /
shrubs, clipping of hedge/ edge, replacement of
sapling, making proper basin of trees / shrubs / fruit
plants, spreading of Good earth, manure/ Organic
manure , application of chemical fertilizer /
fungicide/ insecticide etc. as per direction of the Site
In charge weeding of lawn, demarcation of lawn
edge, hoeing of annual bed, watering cleaning of
mowed grass and garbage & removal of the same up
to compost pit.
( Man Power :1 Man/ Acre)
For 12 Months.
b) Maintenance of garden as extensive area including
clearing of grass, swording, weeding of wild vegetation
growth and watering and removal of rubbish upto
compost pit complete in all respect as per direction of the
Higher authorities / Site Incharge including top dressing
of manure fertilizers and good earth.
(Man Power : 1 Man/ 2 Acre)
For 12 Month.
2 Making necessary arrangement for Watch and Ward
for entire garden premises for proper safety i.e.
garden , store , pump room, pumping sets, hydrants
etc. during the night period in one shifts from 4.00
p.m. to 12 p.m. & 12 p.m to 8.00 a.m.
(Man Power is required Man/ Shift)
3 Making necessary arrangement for sweeping /
cleaning, collecting and removal of empty plastic
cups, water bottles, food packets, paper, rappers,
which are being thrown at site by Visitors for whole
garden area.
1 Man/ Day.
4 Making necessary arrangement for operating the
existing pump set at site except July, August, and
September months.
1 Man/ Day
Total Rs.
2.5 Acre Acre/
Month
1.5 Acre Acre/
Month
12 Month Month
12 Month Month
9 Month Month
Dy. Suptdg. Horticulturist (I/c) Signature of Contractor with seal.

CONDITIONS OF CONTRACT.
1. The normal working hours will be 8 hours a day from 8.00 A.M. to 5.00 P.M. with one hour lunch break from
12.00 Noon to 1.00 PM subject to staggering of duty hours as per actual requirement.
2. Minimum one supervisor is to be engaged for above 15 Nos. of staff. The Contractor must engage one full time
supervisor who preferably should be an experience.
3. The contractor should maintain attendance and other records of the manpower engaged by him required under
labour law and must observe all the formalities under the labour act.
4. The contractor shall provide uniform as decided by the Site – Incharge / Dy. Suptdg. Horticulturist at own cost.
5. The department will provide a suitable place to store for T & P articles
6. The Contractor will provide and utilize the garden equipment etc. including their repair and required fuel
( Diesel / Petrol)
7. The Contractor is forbidden to sell or gift any item from the garden area to any person or organization with out
the prior written permission of the department.
8. All the materials like good earth, manure, chemical fertilizer, insecticides, pesticides, seasonal flower seeds,
water for irrigation and earthen / cement pots will be provided by the department as and when required.
9. Contractor will follow the minimum wages act.
10. The whole garden area should be kept neat and clean and maintained to its optimum level through out the year
and garden area should be kept ready for inspection by judges at the time of garden competition.
11. The maintenance will be carried out under supervision of the Dy. Suptdg. Horticulturist, or his representative i.e.
Site Incharge. .
12. The instructions of Garden Incharge to be carried out promptly. In case of any difference of opinion /
interpretation of specifications and conditions, the matter is to be referred by the Contractor to the Divisional
Head for his decision, which shall be final and binding.
13. If any litigation arises through laboureres engaged by him through labour court or labour commissioner & any
other court etc. on account of litigation. The contractor will be fully responsible, for payment of such claim.
14. In case of non – satisfactory maintenance found in any area of the garden, the amount will be deleted at the time
of payment according under intimation to the contractor with full opportunity, failing which the Dy. Suptdg.
Horticulturist is competent to terminate the full agreement or party agreement on account of non-proper
maintenance of the garden by the contractor.
15. Labour not to be engaged below 18 year and above 60 years.
16. Overall total amount is considered for approval of tender.
17. Works should be carried out as per directions of garden incharge.
18. The rates given for works should be inclusive of all taxes, leads and lifts etc. Nothing extra shall be paid over the
rates quoted by the Contractors. / Firm.
19. It shall be the responsibility of the Contractor / Firm to ensure that no damage is caused to Govt. Property at the
site by his / their vehicle or labour party. Cost of such damages, if any will be assessed at the discretion of the
Dy. Suptdg. Horticulturist and same will have to be made good by the Contractor / Firm.
20. The Contractors / Firm shall not sublet any portion of Contract. Failing which the undersigned shall serve a
notice, rescinding the contract, where upon the Earnest Money and Security Money shall be forfeited.
21. The agreement can be cancelled at any time due to technical reasons or financial complications. In these
circumstances no claim and no any compensation on this account shall be made on Department.
22. The running payment will be made as per rules of ASI.
23. Error / Omission if any shall be rectifiable with no claim.
24. The Contractor Shall arranged to his own expenses for clear drinking water, housing, medical facilities necessary
for the welfare of the labour employed at his work.
25. The Deptt. Reserve the option of take away any item of the work or part thereof any time during the occurrence
of the contract and reallot it to another agency with due notice to the Contractor / Firm without liability or
compensation.
26. The contractor will be held responsible for any loss of Govt. property due to negligence of Watch & Ward and
same will be replace by his at his own cost.
27. The contract is subject to availability of funds, if funds are exhausted, then tender can be terminated at any time
after serving one month notice.
28. The filed staff to be engaged for One Man/ 2Acre for extensive area & one man/Acre for intensive area and the
staff should have an experienced.
29. Payment will be made as per survivality of trees shrubs at site.
30. Letter of award can be withdrawn if the funds are not available after issuing one month notice.

SIGNATURE OF CONTRACTOR. DY. SUPTDG. HORTICULTURIST (I/c)

GOVERNMENT OF INDIA
OFFICE OF THE DY. SUPTDG. HORTICULTURIST
ARCHAEOLOGICAL SURVEY OF INDIA
HORTICULTURE DIVISION NO.I
TAJ MAHAL, AGRA
State Circle/Branch
Branch Sub-Circle
ITEM RATE TENDER & CONTRACTOR FOR WORKS
(Archaeological Works Code, Paragraph 13.4.3)
General Rules and Directions
Note: IN CASE OF ANY DISCREPANCY BETWEEN THE HINDI AND THE ENGLISH
DOCUMENTS, THE ENGLISH VERSION SHALL BE FINAL & BINDING.
1. All works proposed for execution by contract notified in forms of invitation of tender
posted in public planes and signed by the Circle/Branch Officer. This form will state the
work to be carried out as well as the date for submitting and opening tenders and the
time allowed for carrying out the work: also the amount of earnest money to be
deposited with tender, and the amount of the Secrurity Deposit to be deposited by the
successful tendered and the percentage, if any to be deducted from the bills. Copies of
the specification, designs and drawings and any other documents, required in
connection with the work signed for the purpose of identification be the Circle/Branch
Officer shall also be open for inspection by the contractor at the office of the circle /
branch during office hours.
2. In the event of the tender being submitted by a firm, it must be signed separately by
each member there of, or in the event of the absence of any partner, it must be signed
on this behalf by a person holding a power of attorney authorizing him to do so such
power of attorney should be produced with the tender, and it must disclose that the
firm is duly registered under the Indian Partnership Act.
3. Receipt for payment made on account of work, when executed by a firm, must also be
signed by the several partners, except where the contractors are described in their
tender as a firm, in which case the receipt must be signed in the name of the firm by
one of the partner, or be some other person having authority to give effectual receipts
for the firm.
4. Any person who submits a tender shall fill up the usual printed form, stating at what
rate he is willing to undertake each items of the work. Tenders which propose any
alteration in the work specified in the said form of invitation to tender, or which
contains any other condition of any sort, will be liable to rejection. No single tender
shall include more than one work but contractors who wish to tender for two or more
works shall submit a separate tender for each work. The tender shall have the name
and number of the work to which they refer written outside the envelope.
5. The rate(s) and / or amount (s) must be quoted in decimal coinage.
A.S.I.

6. The Circle/Branch Officer or his duly authorized assistant will open tenders in the
presence of any intending contractors who may be present at the time and will enter
the amount of the several tenders in a comparative statement in a suitable form. In the
event of a tender being accepted, a receipt for the earnest money forwarded therewith
shall thereupon for the purpose of identification sign. Copies of the specifications and
other documents mentioned in Rule. In the event of tender being rejected, the Earnest
money appended with such unaccepted tender shall thereupon be returned to the
contractor remitting the same.
7. The officer inviting tenders shall have the right of rejecting all or any of the tenders,
and will not be bound to accept the lowest tender.
8. The receipts of an accountant or a clerk for any money paid by the contractor will not
be considered as an acknowledgment of payment to the Circle/Branch Officer and the
contractor shall be responsible for seeing that he procures a receipt signed by the
Circle/branch Officer or a duly authorized cashier or the drawing and Disbursing Officer.
9. The memorandum of work tendered for and the schedule of materials to be supplied by
the Archaeological Survey of India and their issue rates, shall be filled in and completed
in the office of the circle / branch officer before the tender form is issued to an
intending tendered without having been so filled in and not in complete form, he shall
request the office to have this done before he completes and delivers his tender.
10. The tenders shall sign a declaration under the official Secret Act for maintain a secrecy
of the tender documents, drawings or other records connected with the work given to
them. The unsuccessful tenders hall return all the drawing given to them
DECLARATION
I/We hereby declare that I/We treat the tender documents, drawings and other records
connected with work as secret /confidential documents and shall not communicate information
derived there from to any person other than a person to whom I/We am/are authorized to
communicate the same or use the information in any manner prejudicial to the safety of the
State.
CONTRACTOR
Item Rate Tender for Works
I/We hereby tender for the execution for the President of India of the work specified in the
underwritten memorandum within time specified therein, and in accordance with and in all
respects with the specifications, designs, drawings and instructions in writing referred to in
Rule I thereof and in Clause II of the conditions of contract, and with such material as are
provided for, be and in all respects in accordance with such conditions of contract, and with
such materials as are provided for, by and in all respects in accordance with, such conditions
so far as applicable.

(a) General description
(b) Estimated Cost:
(i) Building work
MEMORANDUM
Rs………………………………………………………………………………………………..........................
TOTAL Rs………………………………………………………………………………………...........................
(ii) Sanitary installations, water supply & drawing
Rs………………………………………………………………………………………………...........................
(c) Earnest Money Rs………………………………………………………………………………………
(d) Security deposit Rs……………………………………………………………………………………
(i) In case of works costing up to Rs. 1 lakh, 10% of the estimated cast of the work
put to tender:
(ii) In case of works costing more than Rs. 1 lakh and up to Rs. 2 lakhs 10% of the
firs 1 lakh 7 ½ on the balance, and
(iii) In case of works costing more than Rs. 2 lakhs 10% on the first Rs. 1 lakh 7 ½
on the next Rs. 1 lakh and 5% on thebalce, subject to amaximum of Rs. 1 lakh
only.
The security deposit will be collected by deductions from the running bills of the
contractors at the rates mentioned above and the earnest money, if deposited in cash
at the time of tender, will be treated as part of Security deposit.
FORMS OF SECURITY
Security Deposit will be taken in the following Manner:
1. Cash
2. Promissory notes and stock certificates of Central Government for State
Government.
3. Post office cash certificates, National saving Certificates, Treasury Saving
Certificates and National Pal Saving Certificates.
4. Post Office Saving Bank Pass Book.
5. Municipal debentures or Port trust Bonds.
A.S.I.

6. Deposit Receipts of public sector recognized bank (approved by Government for
the purpose).
(e) Time allowed for the work for the 15 th day after the date of written order to
commence ………………………….months.
Should this tender be accepted in whole or in part, I/We hereby agree (i) to abided by
and fulfill all the terms and provisions of the said conditions annexed hereto and all
the terms and provision contained in notice inviting tenders so far as applicable and /
or in default thereof forfeit and pay to the President of India or his successors, in
Officer the sum of money mentioned in the said contentions. A sum of Rs……………..is
hereby forward in Cash / Treasury Challan / Deposit at call Receipt of a public sector
Bank (Scheduled Bank guaranteed by though Reserve Bank of India) as Earnest
Money. If I /We fail to commence the work specified in the above Memorandum, I/We
agree that the said President or his successors in office shall without prejudice to any
other right or remedy, by that liberty to forfeit the said Earnest Money absolutely,
otherwise the said earnest Money shall be retained by him towards Security Deposit
mentioned against Claused of the above mentions Memorandum (ii) to execute all the
works referred to in the tender tained or referred to therein and to carry out such
deviations as may be ordered. Up to a maximum of
______________________percent at the rates quoted in the tender documents and
those in excess of that limit at the rates to be determined in accordance with provision
contained in Clause 12 A of the tender form.
Witness
Occupation
The above tender is hereby accepted by me
On behalf of the President of the India.
Signature
Contractor
Date the……………………………day of…………………
Dated the…………………………..day of 20 Signature
Signature of witness of contractor’s signature.