Structural Steel Pre-Detailing Agenda
Structural Steel Pre-Detailing Agenda
Structural Steel Pre-Detailing Agenda
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<strong>Structural</strong> <strong>Steel</strong> <strong>Pre</strong>-detailing Meeting<br />
SEAC/RMSCA <strong>Steel</strong> Liaison Committee<br />
Revised January 20, 2010<br />
The following is a proposed pre-detailing meeting agenda which may be used to improve communications<br />
at the beginning of a structural steel project. This paper has been prepared by the SEAC/ RMSCA <strong>Steel</strong><br />
Liaison Committee with input from Front Range Engineers, Fabricators, Detailers, Erectors and Testing<br />
Agencies. The proposed pre-detailing meeting agenda should be tailored to meet the specific needs of the<br />
project prior to distributing it to the meeting participants. To ensure that the meeting will occur, it is<br />
recommended that the Engineer of Record (EOR) add language to Part I of the <strong>Steel</strong> Specification similar<br />
to the following:<br />
<strong>Pre</strong>-detailing Conference: Contractor shall schedule and hold a pre-detailing meeting to<br />
coordinate specification and shop drawing issues prior to the first shop drawing submittal.<br />
Attendees shall include the Contractor’s project manager, the Detailer, the Fabricator, the<br />
Erector, the EOR and representative from the Owner provided Testing Agency.<br />
It is also suggested the Architect be invited. The customized agenda should be distributed approximately<br />
one week prior to the meeting to allow all participants to prepare. The following timing considerations are<br />
suggested when scheduling the meeting:<br />
1. All participants have had the Contract Documents long enough to become familiar with the<br />
project and its typical details.<br />
2. The Fabricator has had time to prepare a preliminary schedule of submittals and a plan for<br />
fabrication.<br />
3. The Erector has had time to consider a preliminary plan of erection and sequencing for the<br />
project.<br />
4. The meeting should occur prior to the first submittal of shop drawings, excluding anchor bolts and<br />
embedded plates.<br />
<strong>Structural</strong> <strong>Steel</strong> <strong>Pre</strong>-detailing Meeting Sample <strong>Agenda</strong><br />
I. General Contractor Coordination of <strong>Steel</strong> Frame<br />
A. Discuss the path of communication and documentation. Direct contact between the<br />
Fabricator and the EOR is preferred, with copies to the Contractor,<br />
B. Identify the current version of Contract Documents and make sure everyone is<br />
working from them.<br />
C. Discuss routing of shop drawings during the review process. It is preferred that one<br />
bootleg copy be sent directly to the EOR.<br />
i. The Contractor’s processing/ review time must be included in the overall<br />
review schedule.<br />
ii. The Design team’s review time may possibly be reduced if prior notice is<br />
given.<br />
D. For remodel projects, identify the schedule for field measuring/ exploratory<br />
demolition.<br />
E. Identify dates of ordering mechanical equipment, pre-engineered stairs, skylights,<br />
etc. and when the appropriate cut sheets will be available.<br />
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i. Determine the strategy for verification/ fabrication/ installation of opening<br />
frames and other components requiring coordination with other trades.<br />
ii. The Contractor must assign an individual to be responsible for coordinating<br />
the collection and distribution of this information.<br />
F. Identify the process for issuing changes, revisions and future drawing packages.<br />
II. Design Team Input Concerning Coordination<br />
A. EOR is to discuss the design overview/ statement of intent.<br />
B. Establish a regular meeting or conference call schedule for ongoing communication.<br />
Establish deadlines and the process to address unresolved issues.<br />
C. Review completeness status of the Contract Documents. Define areas that will be<br />
revised, value engineered or completed later.<br />
D. Review unique or complex details.<br />
E. Review critical tolerances.<br />
F. Discuss the expectations of the Owner provided Testing Agency. Discuss the<br />
schedule of shop inspections, if required.<br />
III. <strong>Detailing</strong>, Submittals and Project Planning<br />
A. Discuss the design/ detailing/ connection standards for the project.<br />
B. Will the submittals be electronic or paper? If paper, the quantity of prints to be<br />
submitted needs to be established. To help expedite the review time, one hard copy<br />
can be reviewed and the necessary copies can be made after the review is returned.<br />
C. Discuss the schedule for Detailer release dates.<br />
D. Identify the critical dates needed for submittal reviews by the EOR. It is preferred that<br />
a schedule with the Detailer release and required approval return dates be<br />
distributed.<br />
i. Define which submittals are critical and give the EOR ample notice of the<br />
date the shop drawings will be delivered.<br />
ii. Request a quick turn-around only when necessary.<br />
E. Identify design submittal requirements for connections to be designed by the<br />
Fabricator.<br />
F. Identify all ‘designed by contractor’ items.<br />
G. The Contractor and Erector should review site access and the erection scheme,<br />
sequence and scheduling.<br />
H. Review proposed changes to shop drawings and/ or contract documents regarding<br />
OSHA subpart “R” requirements.<br />
IV. Non-conformance/ Fit-up/ Quality Control/ Erection Conditions<br />
A. Identify and introduce the site/ shop Special Inspectors on the project.<br />
B. Define the backup supervisor for the Special Inspector.<br />
C. Identify the location in the jobsite trailer for the discrepancy lists.<br />
D. Review the extent and quantity of testing.<br />
E. Identify methods for resolving disputes between Fabricator/ Erector and the Owner<br />
provided Testing Agency.<br />
F. Define pre-approved fixes and identify the limits of applicability.<br />
G. Identify procedures and the format required to submit resolution of nonconformance<br />
requests. Submittal of the proposed repair detail with the nonconformance request is<br />
preferred.<br />
H. Identify assumptions of design as they apply to stability of the structure during<br />
erection.<br />
V. Details/ Questions on Construction Documents – The following list can also serve<br />
as a good checklist by the EOR for review of the shop drawings.<br />
A. Identify any missing or conflicting grid dimensions.<br />
B. Identify and clarify any un-dimensioned members in the Contract Documents shown<br />
such as “equally spaced, 6’-0” o.c. maximum, coordinate location with”.<br />
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C. Identify the edge of slab or edge of deck locations where dimensions are not shown.<br />
D. Identify missing top of steel elevations.<br />
E. Discuss the extent and location of section cuts. Clarify what happens at transition<br />
between two details.<br />
F. Request missing criteria needed for connection design such as reactions, brace<br />
forces or connection concept.<br />
G. Request alternate connection details.<br />
H. Request alternate column splice locations and details.<br />
I. Identify framing conditions which conflict with connection types shown or specified.<br />
J. Tie down mechanical equipment support, roof opening frames, deck support, etc.<br />
Where information is needed, establish a schedule and contacts to resolve.<br />
K. Identify the finish on exposed steel and surface preparation requirements for<br />
painting.<br />
L. <strong>Pre</strong>sent initial layouts for typical bay outriggers, kickers and other secondary framing<br />
for review by the EOR.<br />
VI. Actions as a Result of the Meeting<br />
A. How and when will changes and decisions made in the meeting be distributed to the<br />
team?<br />
B. Meeting minutes are to be taken and distributed by the Contractor.<br />
C. Create an action list for all unresolved communication. Assign responsibility for each<br />
item. The Contractor is to assign a coordinator to track the action list.<br />
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