Medicaid Managed Care - U.S. Senate Special Committee on Aging

Medicaid Managed Care - U.S. Senate Special Committee on Aging Medicaid Managed Care - U.S. Senate Special Committee on Aging

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558 federal government and not at state welfare offices. This complicates enrollment both by sharply decreasing the usefulness of welfare offices as a venue for enrollment activities and by reducing the access states and their contracted enrollment brokers have to information about new beneficiaries. Although states continue to use the same strategies as those discussed in Volume 11 to educate members of special populations (Chart E) these complications mean that members of these populations are more likely to be reached by less personalized forms of outreach such as the mail and brochures/flyers. This is also an explanation for the slightly heavier use of consumer groups in those states with managed care programs that serve the elderly or persons with disabilities. Oregon Model In addition to heavier use of consumer groups in the enrollment process, at least one state has responded to the problem of 'finding' those elderly and persons with disabilities who need to enroll into managed care programs through working with Clurt E Natioal Academy forState Health Policy ong>Medicaidong> ong>Managedong> ong>Careong> State Client Education Strategies another state agency that is in more direct contact with these beneficiaries. In Oregon the Senior and {j d Pi e contractingDisabled Services Division (SDSD) is responsible for outreach, choice Use ofcoumer 47 counseling, enrollment U-Ps efco ..II44% ri e nand eligibility 3997 %ns-S determination activities for elders and people with Telephon .0 .Io -5% e l.I7 disabilities. The state agency uses a combination Sigs/posters 13of -22 state workers and Area Agencies on Aging to TV/Radio n.o perform these functions. ads/Sloards/Publ 1 c During the initial _13 4 n S ~l~implementation, Videotapes 73 -14 temporary workers were 63%ps-24 added to handle the high _99%-17 volume of activity. The Brochures/flyenr n40 training curriculum for all 89% - staff was developed by the 79S" ni5 Oregon Medical Assistance Edcoiroo sessions n-ItProgram 72% (OMAP) and - SDSD with consultation 76% 0% 10 20% 30% 950 40% 60% 70% 80% 90% 100% from health plans. Percent of States The National Academy for State Health Policy * 0 8/97 IV-55 . .

559 Materials explaining the Oregon Health Plan (OHP)27 were printed in 17 languages. Pamphlets listed primary care physicians with their plan affiliations and an indication of which physicians had sign language capacity, the bus routes for access to the physician and notations indicating whether the physician was open to existing patients, accepted or limited new members, or was fully open. Individual rather than group sessions were held to provide counseling and to enroll recipients in a plan. Area Agency of Aging (AAA) staff often mailed materials and made follow up calls to make sure the person received the materials and to respond to any questions. Plans were not allowed to conduct their own marketing nor were they allowed to work individually with AAAs or SDSD offices. OMAP and SDSD anticipated that the counseling and enrollment process would take 1 1/2 hours per person. However, the state used more in-person interviews and fewer group sessions with elderly beneficiaries and people with disabilities and the actual enrollment time averaged 2 1/4 hours per member. The amount of time required varies with the number of plans available in each area. All staff who have contact with beneficiaries-information and referral staff, case managers and staff involved in the intake process-receive information about the Oregon Health Plan. Oregon developed different procedures based on the status of the beneficiary. SSI beneficiaries who do not receive ong>Medicaidong> long term care services contact the local Disability Services Office or Area Agency on Aging, receive information and counseling about OHP and their MCO options, and complete an enrollment form. The intake process is used to perform these functions for new applicants. Existing ong>Medicaidong> Home and Community Based Services (HCBS) clients, or HCBS clients converting to ong>Medicaidong> are enrolled by their case managers. Counseling and enrollment tasks add to the workload of case managers and the increased workload needs to be taken into consideration in projecting needed staffing capacity. ong>Medicaidong> beneficiaries are encouraged to select a plan on their own after receiving information on the plans, being invited to attend an orientation session or receiving face to face counseling. While case managers have the authority to "auto assign," or select a plan for recipients who have not done so within the allowable time, auto assignment has been limited. OMAP distributes a list of beneficiaries who are elderly or have disabilities and who have not selected a plan. SDSD case managers then follow up by mail or visit the beneficiary at home to assist with selection. OMAP and SDSD monitor the number of auto assignments to determine whether additional training or other intervention is needed. Incidently, those members of special populations that are dual eligibles (eligible for both ong>Medicaidong> and Medicare) are only assigned for OHP covered services since case managers 27 The Oregon Health Plan is Oregon's term for its ong>Medicaidong> program that is made up entirely of managed care options. The National Academy for State Health Policy * D 8/97 IV-56

558<br />

federal government and not at state welfare offices. This complicates enrollment<br />

both by sharply decreasing the usefulness of welfare offices as a venue for<br />

enrollment activities and by reducing the access states and their c<strong>on</strong>tracted<br />

enrollment brokers have to informati<strong>on</strong> about new beneficiaries. Although states<br />

c<strong>on</strong>tinue to use the same strategies as those discussed in Volume 11 to educate<br />

members of special populati<strong>on</strong>s (Chart E) these complicati<strong>on</strong>s mean that members<br />

of these populati<strong>on</strong>s are more likely to be reached by less pers<strong>on</strong>alized forms of<br />

outreach such as the mail and brochures/flyers. This is also an explanati<strong>on</strong> for the<br />

slightly heavier use of c<strong>on</strong>sumer groups in those states with managed care programs<br />

that serve the elderly or pers<strong>on</strong>s with disabilities.<br />

Oreg<strong>on</strong> Model<br />

In additi<strong>on</strong> to heavier use of c<strong>on</strong>sumer groups in the enrollment process, at least<br />

<strong>on</strong>e state has resp<strong>on</strong>ded to the problem of 'finding' those elderly and pers<strong>on</strong>s with<br />

disabilities who need to enroll into managed care programs through working with<br />

Clurt E<br />

Natioal Academy forState Health Policy<br />

<str<strong>on</strong>g>Medicaid</str<strong>on</strong>g> <str<strong>on</strong>g>Managed</str<strong>on</strong>g> <str<strong>on</strong>g>Care</str<strong>on</strong>g><br />

State Client Educati<strong>on</strong> Strategies<br />

another state agency that is<br />

in more direct c<strong>on</strong>tact with<br />

these beneficiaries. In<br />

Oreg<strong>on</strong> the Senior and<br />

{j d<br />

Pi e c<strong>on</strong>tractingDisabled Services Divisi<strong>on</strong><br />

(SDSD) is resp<strong>on</strong>sible for<br />

outreach, choice<br />

Use ofcoumer 47 counseling, enrollment<br />

U-Ps efco ..II44% ri e<br />

nand eligibility<br />

3997 %ns-S determinati<strong>on</strong> activities<br />

for elders and people with<br />

Teleph<strong>on</strong> .0 .Io<br />

-5% e l.I7 disabilities. The state<br />

agency uses a combinati<strong>on</strong><br />

Sigs/posters 13of<br />

-22<br />

state workers and Area<br />

Agencies <strong>on</strong> <strong>Aging</strong> to<br />

TV/Radio n.o perform these functi<strong>on</strong>s.<br />

ads/Sloards/Publ 1 c<br />

During the initial<br />

_13 4 n S ~l~implementati<strong>on</strong>,<br />

Videotapes 73 -14 temporary workers were<br />

63%ps-24 added to handle the high<br />

_99%-17 volume of activity. The<br />

Brochures/flyenr n40 training curriculum for all<br />

89% - staff was developed by the<br />

79S" ni5 Oreg<strong>on</strong> Medical Assistance<br />

Edcoiroo sessi<strong>on</strong>s n-ItProgram 72%<br />

(OMAP) and<br />

- SDSD with c<strong>on</strong>sultati<strong>on</strong><br />

76%<br />

0% 10 20% 30% 950 40% 60% 70% 80% 90% 100% from health plans.<br />

Percent of States<br />

The Nati<strong>on</strong>al Academy for State Health Policy * 0 8/97 IV-55<br />

. .

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