June 15 - Lee County, Illinois

AGENDA OF THE LEE COUNTY BOARD 

June 15, 2004 

6:00 p.m. 

3RD FLOOR BOARDROOM, OLD LEE COUNTY COURTHOUSE 

112 E. SECOND STREET, DIXON, ILLINOIS 

OPEN MEETING WITH INVOCATION OR PLEDGE OF ALLEGIANCE 

ROLL CALL 

ANNOUNCEMENTS 

APPROVAL OF BOARD MINUTES OF PREVIOUS MINUTES 

PUBLlCNlSITOR COMMENT: 

A. ITEMS ON THE AGENDA - VISITORS ALLOWED 10 MINUTES 

B. ITEMS NOT ON THE AGENDA - VISITORS ALLOWED 5 MINUTES 

TO ZONING BOARD: 04-P-1393 - Gilmore - Brooklyn Twp 

TO PLANNING COMMISSION: -0- 

FROM ZONING BOARD: 04-P-1392 - Sterling Grain & Storage, Inc. -, Palmyra Twp 

FROM PLANNING COMMISSION: -0- 

REPORTS OF COMMITTEE: 

911 BOARD 

ADMINISTRATIVE SERVICES 

SOLID WASTE/HEALTH & WELFARE 

ROAD & BRIDGE 

COMMITTEE CLAIMS 

COUNTY PROPERTIES 

R.C.&D. - BLACKHAWK HILLS 

COUNTY SERVICES 

FINANCE 

CLAIMS 

EXECUTIVE/JUDICIAULAW ENFORCEMENT 

COUNTY OFFICERS REPORTS, REQUEST FOR DEPOSIT OF FUNDS, ORDERS PAID IN VACATION 

OLD BUSINESS 

NEW BUSINESS 1. Donald Lawrence - Franklin Grove Sanitary District 

APPOINTMENTS 2. Raymond Delhotal - Inlet Swamp DrainageDistrict 

3. Amy Jo Clemens - Lee/Ogle Regional Office of Education 

4. Rick Bowers - Lee County Board of Health 

Resolution - County Engineer's Salary 

3 Ordinances - Health Department fee structure - Water, Sewage & Food Services 

(layover for one month) 

Contract for Police Services - Lee; 'County /Paw Paw 

Resolution - Remove Jepscor from tax auction 

Treasurer's Quarterly Report 

Ordinance - Prevailing Wage 

MILEAGE & PER DIEM 

ALL BILLS & APPROPRIATIONS ALLOWED BY ROLL CALL 

ADJOURN

LEE COUNTY 

BOARD OF ApPEALS 

TELEPHONE 288-3643 LEE COUNTY COURT HOUSE 

ZONING 

DIXON, ILLINOIS 61021 

ZONING REPORT FOR MAY 2004 

There were a total of 25 pennits issued for the month of May with a total dollar 

volume of $690,310. There were 3 pennits issued for single-family homes in the 

amount of$384,000. 

There is one petition to be acted upon by the County Board this month. 

1. 04-P-1392, Sterling Grain & Storage, Inc. 

Petitioner is requesting approximately 4.24 acres ofPPN #16-01-27-100- 

001 and approximately 6.3 acres ofPPN #16-01-27-100-002 both located 

in Palmyra Township, be rezoned from AG-l, Agricultural District to 

Special Use for removal of ledge rock with required approval for blasting, 

quarrying and crushing of stone for petitioner's own use. Property is 

located on the west side of Peek Home Road at the intersection with 

Timber Creek Road. 

The Zoning Board voted unanimously to deny this petition. 

Very truly yours, 

~~ 

Chris Henkel 

Zoning Administrator

BOARD MEMBERS 

Ron Conderman, Chairman 

Craig Buhrow, Vice Chairman 

Mike Pratt, Member 

Gene Bothe, Member 

Tom Fassler, Member 

Howard Schoenholz, Alternate 

Gene Hardiek, Alternate 

LEE COUNTY ZONING BOARD OF APPEALS 

Chris Henkel, Zoning Administrator 

Katie Murray, Clerk 

The Lee County Zoning Board of Appeals met Thursday, June 3, 2004 at 7:00 p.m. in the 

Lee County Courthouse, Dixon Township, Dixon, Illinois. The Chairman called the 

meeting to order and the Clerk called the roll with the following members present: 

Fassler, Bothe, Pratt, and Conderman. 

Chairman Conderman asked for approval of last months minutes. Gene Bothe made a 

motion to approve, seconded by Mike Pratt. All in favor. 

Craig Buhrow joined the iIleeting which was reflected in the roll call. 

Chairman Conderman indicated that there have been no new petitions filed. 

Under Old Business the first petition on the agenda for consideration was Petition No. 

04-P-1392, Sterling Grain & Storage, Inc. Chairman Conderman stated that this was a 

petition from last months meeting. Anyone that was sworn in at the May meeting does 

not have to be sworn in tonight, Chairman Conderman explained. 

Chairman Conderman stated that he has a couple of questions for Norman Koster. He 

asked if the plan is to remove shelf rock of a 30 foot depth on the six acre trac first and if 

there was not enough rock you would do it on the four acre tract. Mr. Koster stated that is 

correct but he believes he stated it would be no more than 30 foot deep. 

Mr. Conderman also asked if Mr. Koster is aware that this would create 200,000 ton of 

rock and with the figures Mr. Koster gave is he aware of the potential number of ton that 

it might generate. Norm Koster indicated he is planning on going 9-10 feet deep on a 6 Y4 

acre trac. He stated that they will not need 30 feet if the 6 Y4acre trac produces the 

material needed. 

Mr. Conderman stated that limestone is the only by-product of surplus of which Mr. 

Koster discussed but what if Mr. Koster has a surplus of other agricants. Mr. Conderman 

asked, would that material also be sold? Mr. Koster stated no he will control the 

production because his only focus is to produce enough CA2, two inch material. Mr. 

Koster explained that to have an adequate base you have to have the right mixture of 

material. Mr. Koster reported he is not intending to sell anything. The selling ofthe 

1

limestone is so insignificant that he would give it away because he is not interested in the 

merchandizing business, Mr. Koster stated. 

Chairman Conderman stated that according to Palmyra Township's minutes the request 

was for three years and will replace the dirt within a year. Chairman Conderman asked 

Mr. Koster ifhe had any suggestions as to who should police this project. Mr. Koster 

explained that he has 55 acres that will be stripped of its topsoil north of Menards. This 

will produce about 120,000 yards of black dirt and then they need to excavate for a 

detention pond which will result in about 30,000 yards of clay. It would be in his best 

interest to bring the clay and black dirt back to the area they are going to take the ledge of 

rock out of. Mr. Koster stated that it will be to his benefit to bring the six acres back in a 

timely fashion. He stated as far as policing there was a suggestion that a performance 

bond be put up. Mr. Koster stated that they could calculate the base value for 3 feet of 

clay and 2 feet of black dirt which could be put up in a bond. Mr. Koster also stated that 

he does not know of any other quarry offering to fill in their hole. 

Mr. Koster stated this quarry will be within 300 feet of his residence. He stated he will 

put up a bond if they come up with a dollar amount. 

Ron Conderman asked if his other property is within the city limits of Sterling. Mr. 

Koster stated that it borders the city limits. Mr. Koster indicated that he has been before 

the Sterling City Plan Commission and they presented their development plan to them. 

That area would be annexed into the city. 

Ron Conderman asked about other quarries that are not able to supply the quantity within 

a timely fashion and ifhe contacted any other area quarries. Mr. Koster stated there is 

only one quarry (Propheter) in the proximity that is able to produce the tonnage that 

would allow them to do their own hauling. The cost would be about $4-$5 a ton. He 

stated he is going to hire someone to crush his product in the winter for .50 to .75 cents a 

ton. H e stated he could make a $3 to $4 savings by not having to go out and buy the 

rock. Mr. Koster stated that Propheter currently has a large project in Kewanee where he 

is taking his rock therefore he does not have the excess. He also indicated that he has not 

talked to Mike Propheter about needing this project. He stated the nature ofPropheter's 

business is to produce oversize rock for bases for roads and his excess is ag-lime and road 

rock. 

Tom Fassler asked Mr. Koster ifhe needed to strip all of the 55 acres. Mr. Koster stated 

for the size development that they are looking at yes. Mr. Fassler asked ifit would be a 

clean strip. Mr. Koster explained he needs to take 14-16 inches of topsoil off because it 

has organic matter which will depress over time and you cannot build buildings. He 

stated that if there was less topsoil there would be less to strip. He stated Sterling Grains 

position is they will maintain ownership of the 55 acres and will establish long term 

leases to the major retailers around. It is in their best interest to make the best base they 

can so they are not looking at parking lots that break up. 

2

Mr. Koster stated that a week ago today he received a call from Vem Gottel who is a 

trustee for Palmyra Township. Mr. Gottel called in reference to the development of the 55 

acres. Mr. Koster stated that while visiting with Mr. Gottel Mr. Koster was informed that 

Mr. Gottel placed a favorable vote with the trustees. Mr. Koster stated that when his 

petition was presented at the Palmyra Township Plan Commission it was a 4-1 vote. 

There was no open meeting at the trustee meeting which the vote was 3-2. Mr. Koster 

stated he was informed by Vem that it took a major majority to overrule the plan 

commission. He stated that it would have taken a 4-1 vote to be able to overrule him. Mr. 

Koster indicated that it appeared to him at the last meeting it was conveyed the Palmyra 

vote was a very close vote at 3-2. The reality of it was it would have taken a 4-1 vote 

against him for the board of trustees to approve it. 

Mr. Koster stated he is prepared to address some concerns from the audience/neighbors 

which he does not believe are warranted. He stated that as for the issue of the dust it will 

be crushed in the off season which the dust will not be an issue. Mr. Koster reported that 

in his submitted petition there is an unknown when he strips the dirt off if it is going to be 

adequate. But a theoretical calculation will show on his 6 Y4acres he needs between 9-10 

feet of rock. Given that depth it is going to take an insignificant charge to be able to blast 

that rock. 

He indicated that this is a minimal project as a whole. Mr. Koster stated that to say they 

will set off a charge that will disrupt the people around the area lacks merits because it 

would be saying the state of illinois standards are inconsiderate to what it does to the 

people around them. Mr. Koster stated that the size charge needed for a 10 foot depth 

would not be as significant as one needed for a 20-30 foot depth. 

Mr. Koster reported that they did a traffic study picked up Illinois Department of 

Transportations traffic counts. The conclusion was that Palmyra road was carrying 2,500 

vehicles per day. He stated he does not believe his one truck per day would create a 

burden that would amount to the traffic already on the road. 

Ron Conderman asked Mr. Koster ifhe plans on buying another truck. Mr. Koster stated 

no. He stated his objective is to do this project and if his youth does not escape him he 

still has a prompting to raise some com and soybeans in Brazil. He reported that if there 

is an objective for growth it would not be here but south of the equator. 

Ron Conderman asked if that took place would the property in this petition be sold. Mr. 

Koster stated no but with today's technology he would not have to give up his roots. 

Mike Pratt asked Mr. Koster to clarify the 200,000 ton. Mr. Koster stated if figure 

building a road base of 12 inches and a parking lot base of 8 inches of crushed rock you 

will come up with about 2,000 tons per acre. So our 50-55 acres including the roads 

would be about 110,000 tons but then there is a plan with the city to extend a road west to 

Freeport road that the extra tonnage would allow for, Mr. Koster explained. Mr. Koster 

stated he has some cushion on the 200,000 tons. 

3

Mike Pratt asked if that would be 50 loads a day if you do it in a year. Mr. Koster stated 

that yes; his time takes about 20-25 minutes on a round trip. They would run a double 

shift to be able to accomplish that. 

Mike Pratt asked about the quality of the roads. Mr. Koster reported that the previous 

road commissioner rebuilt the base on any areas that developed softness. Since that time 

the trucks on the road have not created any more softness. Mr. Koster indicated that Bob 

Rhodes built an adequate base. Mr. Koster asked if we now look at it as his trucks will 

use it up with his operation as opposed to someone else from out of the county using the 

road that pays no taxes. He stated that since he bought that property he has paid $75,000 

in property taxes. Mr. Koster stated that the issue could be debated on how much the 

road is used. 

Ron Conderman asked what the weight limit is on the road. Mr. Koster stated he has 

received written permission from Bob Rhodes in the past to haul 80,000 down to the state 

route. He stated he would ask the new road commissioner for that same liberty. 

Norm Koster indicated that Bob Rhodes did an adequate job of building the base. The 

edge of the road has been patched. Mr. Koster asked if we should start assessing who 

uses the road. 

Mr. Conderman discussed the issue of the weight limit on the road. He indicated that a 

state police officer would not accept a written slip from a road commissioner. Mr. Koster 

stated that he tested this issue with a judge in this county upheld the road commissioner 

granting the 80,000. 

Albert Tieken approached the board. He indicated that he would like to thank Tom 

Fassler and Mike Pratt for postponing last months meeting. He reported that first of all he 

is not opposed to Mr. Koster's project but is concerned with establishing a quarry in 

Palmyra Township which is their largest objection. Mr. Tieken stated he has 156 

signatures of those opposed to this petition; the signatures were entered into evidence. 

Please see attachment # 1. Mr. Tieken conveyed that he would like to read the objections 

and concerns of Palmyra Township citizens as they relate to Petition No. 04-P-1392, 

Sterling Grain and Storage, Inc. Mr. Tieken read the findings of fact. Please see 

attachment # 2. Mr. Tieken referred to a letter from Hicks Insurance Agency dated June 

2,2004. Paying special attention to paragraph three. Please see attachment # 3. 

Ron Conderman commented on finding of fact number three. He stated that it does not 

appear to him the water table would be affected if the mining is only 30 feet deep. Mr. 

Tieken reported the only information he can give is that the Cement Plant is doing their 

own monitoring ofthe wells by the cement plant and what there findings are as a result of 

these probes he does not know. 

4

Mr. Tieken stated there are two series of questions to present. What happens to the 

Special Use Permit for removal ofledge rock if Sterling Grain and Storage, Inc. is sold? 

Is the permit null and void or does it transfer to the new ownership? 

If the county should begin allowing special use permits for the removal of ledge rock for 

"private" use who then enforces these projects to see that all rules, regulations, and 

agreements are closely adhered to so as to protect the public? 

Mr. Tieken also asked if this petition will set precedence for the rest of the county. 

Tom Fassler stated to answer one of the questions if the board passed this petition we 

could say ifhe ever sold it; it goes back to ag-1. Tom Fassler stated to Mr. Tieken that it 

sounds as ifhe wants no more quarries in Palmyra Township. 

Mr. Tieken answered yes; we have an odd situation that the Township approved a 

housing development and then approved a quarry. Mr. Tieken referred to Kelly Wards 

statements at the last meeting. 

Ron Conderman stated that is seems that Palmyra Board did not comply with their 

Comprehensive Plan. He stated that this board is not binding on Palmyra's decision. 

Mr. Tieken asked for all of those opposed in the audience to please stand, the majority of 

the room stood. 

Tom Fassler reported that one thing Palmyra Township has that is beneficial to a quarry 

is the rock is close to the surface. Mr. Fassler commented that he wonders how many 

more times we are going to go through this with Palmyra Townships. 

Chairman Conderman asked for any persons in the audience that would like to speak to 

please come forward and be sworn in. 

Jim Bushman sworn in and stated he lives at 2109 Peek Home Road. Mr. Bushman 

indicated he is the road commissioner for Palmyra Township. He stated that he has 

spoken to Norm Koster on three different occasions and told him up front that he is 

opposed to this project. Mr. Bushman stated that he is speaking as the road 

commissioner. Palmyra Township has fairly good roads and the road in question is a 

good tar and chip road but the fact is tar and chip roads will not hold up the heavy semis 

or heavy equipment, Mr. Bushman reported. 

Mr. Bushman stated that he has talked to the county engineer and as far as he knows that 

road is 73,280. Mr. Bushman reported he does not know about granting permission to 

allow 80,000. Mr. Bushman stated he is speaking as a concerned citizen of Palmyra 

Township. He stated that in response to the question about price it was never stated until 

tonight what it will cost Mr. Koster to get the final product done. He reported he knows 

by talking to people in the business it will cost more than $1 a ton. 

5

Mr. Bushman conveyed he has been on the Palmyra Township committee for 3 years and 

was present the night this petition was brought forth. He does not vote but does give 

suggestions. He reported on ofthe persons voting no was Sharon Moeller who is not 

present tonight but gave him permission to speak for her. He stated that she did not know 

about anymore about the petition until the night of the hearing. According to Mr. 

Bushman Ms. Moeller stated she was not asked to check the site like Mark Fassler and 

Gene Booke. Mr. Bushman reported that he does not believe this petition was studied or 

checked into by Palmyra Township Planning Commission. 

Mr. Bushman expressed his concern with the history and restoration of Sugar Grove 

Church and School. He stated that there is a chance it could structure damaged. Mr. 

Bushman asked the board to please vote no to this petition. 

Craig Buhrow asked what the foundation of Sugar Grove Church and School is made of. 

Mr. Bushman stated he could not answer this but there has been a lot of time and effort 

put into this project 

Mike Pratt asked about the road issue. Mr. Bushman answered it is his opinion it will 

not. The trucks will tear it up, the only thing he can do is black top it. lfthe trucks can 

stay off the edges or those will be tom up, Mr. Bushman reported. 

Mike Pratt stated it could be argued that tax dollars help build the road. Mr. Bushman 

stated that not that many semis run the road but they can legally run it within the weight 

restrictions. 

Tom Fassler asked how much the cost is to blacktop the road. Mr. Bushman answered 

$60,000 a mile for 2 inches but with semi traffic 4 inches would be needed. 

Mike Pratt stated that if Norm put four of five more grain bins up we cannot govern 

agricultural. Mr. Bushman agreed that is agricultural. He also stated that it is their roads 

they don't want to tear it up. Mr. Bushman stated that if Mr. Koster buys the rock from 

Propheter he would be using the highway to haul it. 

Mr. Pratt asked what if Mr. Koster bought gravel off ofPropheter he would still have to 

haul. Mr. Bushman stated it would be on the highway which is built for semi traffic. Mr. 

Pratt asked what if Mr. Koster decided to haul the topsoil and dirt back. Mr. Bushman 

said that is another thing Mr. Koster never said he was going to do it but that is part of the 

eight point agreement. The point of this thing is to improve Mr. Koster's farm by 

bringing the hills down and building the ditches up and isn't there a better place to use 

this dirt, Mr. Bushman asked. Mr. Pratt said he just wanted to make the point that he still 

going to haul 10,000 loads of dirt back on that same road. Mr. Bushman stated that it is 

not what is being hauled but the weight of what is being hauled is the problem. 

Ron Conderman stated that the whole township is zoned agricultural and a farmer does 

not need permission to haul grain. The quarry, even though private or commercial, is 

business and that's what makes this different than a farmer hauling grain to town. 

6

Chris Henkel read a letter from Craig Williams. Please see attachment # 4. 

Diane Fliehler approached and was sworn in. She indicated that she is opposed to the 

quarry. She asked if anybody has ever experienced living near a quarry. Ms. Fliehler 

stated it shakes your house. Ms. Fliehler discussed blasting that cracked a well which 

resulted in a contamination. She stated this was very expensive to deal with. 

David Harms was sworn in and indicated he lives at 2182 Peek Home Road. He stated he 

wants to bring up a couple matters. He asked if Lee County has a water shed management 

plan and was told no by the board. Mr. Harms stated his reading of this area we are 

talking about is that three of the assessment bodies declare this a category 1 water shed. 

These water sheds do not meet or face an imminent threat of not meeting clean water of 

other natural resource goals. Mr. Harms asked to enter these into evidence. See 

attachment # 5. 

Mr. Harms stated his concern is the quarry will aggravate a situation that is already over 

there. Mr. Koster's land is in a water shed and he does not do anything as far as water 

shed management is concerned, Mr. Harms reported. Mr. Harms indicated that the area as 

to where the quarry will be placed sits right in the tract for the water shed therefore debris 

and fill will end up in the Rock River. 

Mr. Harms stated that if Mr. Koster maintains an operation under 10 acres it will be 

exempt from having to get a permit from the state. Therefore there will be no regulatory 

control by the Illinois EPA which means anything in regard to policing will have to fall 

on this board to manage and maintain. 

Robert Bock was sworn in. He stated that we all pay taxes. Mr. Bock stated that Mr. 

Koster claims it is in his best interest but it is at our expense. 

Guy Price was sworn in. He reported that he lives at 2095 Swartz Road, two miles from 

the proposed site. Mr. Price spoke about the Palmyra cemetery and the first thing that 

might go from the blasting is the markers. Mr. Price indicated his family has owned this 

property since 1871 and has paid a lot taxes over a long period of time. He reported he 

would hate to see any damage to his home or the cemetery. ' 

Vernon Fliehler approached the board. He stated that he owns property on Timber Creek 

Road and has paid taxes since 1995. He discussed the permits for new houses being built 

that were issued and the conflict with the possibility of a quarry. Mr. F1iehler asked who 

will pay for his well if it goes bad because of the blasting. Is the bond going to include if 

people's wells go bad, Mr. F1iehler asked. He stated his is definitely against this. 

Chris Henkel clarified the issue regarding the subdivision. He indicated that when a 

subdivision is approved it goes in front of the Planning Commission and this board is the 

Zoning Board of Appeals. He stated that if you want to build a home you must get a 

permit from the Zoning Office after receiving an appropriate LESA score. 

7

Edward Lawton was sworn in. Mr. Lawton reported that he lives closest to Sugar Grove 

Church and School and attended the school for eight years. He stated that he was 

planning to build a new home in this area but will not build if the quarry is approved. The 

home he lives in now has been in his family since 1852, Mr. Lawton stated. He discussed 

the asthma he had as a child and how it will be affected by the dust from the quarry. Mr. 

Lawton stated Sugar Grove road was built by Indians prior to the white man moving to 

this area. Mr. Lawton stated we all are tax payers and ifthis goes through it will change 

the area. 

Nikki Maxey was sworn in. She stated that she lives at 1945 Peek Home Road, 3/10 of 

mile from the blast site. She reported that she has a limestone basement and it leaks well 

enough on its own. Ms. Maxey explained that she picked her home because of the people 

and the beauty and she does not want to see this damaged by this. 

Greg Kraft was sworn in. He stated that he has lived in Palmyra Township since he was 

born in 1957. He reported that the foundation of Sugar Grove Church and School is made 

oflimestone. He is on the restorative committee. He stated he works as a building 

operator and knows for a fact that limestone foundation will crack ifthere is any blasting. 

He indicated that most wells are only cased to 30 feet deep and discussed the cost of 

wells. Mr. Kraft stated that he is strongly opposed because this will open doors to more 

quarries. Mr. Kraft conveyed the amount of man hours put into restoring Sugar Grove 

Church. Mr. Kraft asked about the additional manpower for CDL drivers, hauling the 

dirt, etc. and stated it would be more than $4. 

Ron Cooper was sworn in and stated that he is the Supervisor of Palmyra Township. Mr. 

Cooper explained that when the planning committee heard Norm Koster request the 

object ofthe planning commission was to allow him to do what he is asking to do. An 

eight or nine point agreement was signed that was attached to the petition approved. Mr. 

Cooper stated that one question that was not addressed was the plan commission does not 

want to establish a quarry that would be forever. Mr. Cooper indicated that he does not 

know if this body has the authority to have it added to the petition that Norm Koster 

could not sell to an outside person. 

Mr. Bushman indicated that Mr. Koster could sell the corporation to someone and the 

petition would go with it. 

Mike Pratt stated that the local people (Palmyra Township Planning Committee) 

approved and asked Mr. Cooper what his thoughts are. Mr. Cooper stated that they asked 

questions to Mr. Koster but no objectors stood up and said we do not want this quarry. 

Mr. Cooper stated that if this many people were at that meeting it may have been 

different. 

Tom Fassler and David Harms had a discussion about the mining and regulations. 

8

Jim Bushman stated that three people on the committee knew that the public did not want 

this quarry. 

Everett Kraft was sworn in and stated he lives at 2056 Peek Home Road. Mr. Kraft 

reported that he spoke with one Palmyra Committee member after the meeting and he got 

the feeling that they were going to pass the request and let the Zoning Board decide. Mr. 

Kraft explained that he is on the cemetery board and is worried about the graves and is 

also worried about the surrounding wells. He discussed the other quarry blast. He asked 

who will oversee this operation. 

Matt Hey was sworn in and indicated he has lived at 1941 Peek Home Road for under a 

year. He discussed the cost of wells and stated he just put a well in for $5,500. He 

described redoing his current home and the cost being $45,000. He stated that he is 

putting a lot of money into his home and wants the value still to be there. Mr. Hey stated 

he believes it got voted in because no one knew about it until it passed. 

Mr. Conderman stated that whether this petition is approved or not approved it goes to 

the full County Board. The County Board has the final say. Depending on the vote 

determines the number of votes the county board needs. 

Assistant State's Attorney; John Watson, explained to the board that the objectors have a 

right to ask the petitioner questions and vice versa. 

Nick Straw was sworn in and stated he does not own land but his father does and 

grandfather does. He asked Mr. Koster ifhe was aware of the issue David Harms 

introduced. Mr. Koster stated that between both tracts he is asking for over 10 acres. 

Tom Fassler stated that they are two separate parcels that are alone under ten which raises 

the question. Mr. Henkel clarified that tonight's petition is for two locations on one parcel 

number. 

Nick Straw asked Mr. Koster how he intends to farm the land. Mr. Koster explained that 

his objective is to lower the hills and fill in the ditches. H e discussed taking his ten feet 

ofledge rock out. Mr. Straw asked ifhe plans to farm the ditches. Mr. Koster gave an 

example of Whiteside County and their method of putting tile in and a catch basin. 

Nick Straw questioned the purpose of Mr. Koster bringing the topsoil in ifhe is going to 

continue to loose it through run off. Mr. Koster explained he intends to lower the hill and 

control the release of water going through the property. He stated he cannot do it on 

Timber Creek road but hopefully the people up the road can. 

Nikki Maxey asked the board about the quarry that was mentioned in last months 

meeting. Tom Fassler stated that a petition was before the board last year in which the 

quarry operator offered to video tape people's home with an insurance provider present 

before any blasting. There were only two houses within a mile of the quarry. The 

operator also offered to pay for any damages. 

9

Ms. Maxey asked Mr. Koster ifhe was willing to do the same. Mr. Koster stated that it 

would appear that the blasters would have some type of insurance. He stated he is not 

prepared to answer. He gave an example of the condition of the ceiling of Sugar Grove 

Church and School and the possible damage to that structure. Ms. Maxey asked Mr. 

Koster ifhe was willing to pay for damage within a mile radius of the proposed site. Mr. 

Koster answered yes. He stated that this would remain as long as ownership stays within 

his family. He stated he has skilled carpenters that could come out and look at the 

structure ofthe neighboring homes. 

Ms. Maxey stated that this is nothing personal. She discussed the effort her family has 

made to keep their home. She reported that her insurance policy will not cover any 

damage from outside the home. 

Edward Lawton told Mr. Koster that the cemetery would want photographs ofthe 

cemetery. He also indicated he believes wells and property should be photographed 

within a five mile radius and choose their own people to fix any problems with Mr. 

Koster paying for it. 

Vem Fliehler stated his duplex has a limestone foundation and there are problems in 

some spots right now. He reported the well was put in the year 1993. He asked the 

question as to whether or not Mr. Koster will pay for any damage. 

Mr. Koster posed the question of how many wells within a five mile radius have been 

replaced. He indicated that Propheter has been doing this business for 20-30 years. 

Mr. Fliehler asked Mr. Koster ifhe was going to guarantee no problems with his duplex. 

Nick Straw asked Mr. Koster for a simplification on how he intends to farm the land. Mr. 

Koster stated his intent is to detain the water. He discussed lower the hill. He stated he 

will have a better piece of land. 

Chairman Conderman explained that with a special use petition the board must go 

through and list findings of fact. 

Chairman Conderman read Question #1 Findings of fact regarding the effect of such 

proposed use upon the character ofthe neighborhood are as follows: Ron Conderman 

indicated he believes this would decrease the property values, destroy some of the natural 

environment or the beauty of the area and there will be noise from the blasting. Tom 

Fassler stated that this would definitely infringe on the character of the neighborhood if 

you were to ask the audience members. Mr. Fassler stated that he believes this would 

lower the property values and diminish the character of the neighborhood. 

Question #2 Findings of fact regarding the effect of such proposed use upon traffic 

conditions are as follows: Ron Conderman reported this will increase the large truck 

traffic, the road is not built to handle large trucks and there is the possibility of flying 

debris coming from the proposed quarry. 

10

Question #3 Findings of fact regarding the effect of such proposed use upon public utility 

facilities are as follows: Ron Conderman stated that this will affect the microwave tower 

and the wells. Mike Pratt stated he has a problem with the well complaints but believes 

the cost to maintain the roads would be a public expense. 

Question #4 Findings of fact regarding the effect of such proposed use upon public 

health, public safety or general welfare are as follows: Ron Conderman stated there is a 

possibility of cracks in the foundation of basements. He stated that his biggest concern is 

the potential damage to Sugar Grove Church and School. Mr. Conderman stated that 

homeowners insurance does not cover damage. Mike Pratt mentioned the problem with 

hauling the rock, the noise and the dust. Ron Conderman also mentioned the problem 

with the noise and the dust from the quarry. 

Mike Pratt stated that there is an issue with starting this in the county. He mentioned this 

is the first petition for a private quarry, non-commercial. Mr. Pratt stated that he received 

a letter that this is in conflict with the Palmyra Township Comprehensive Land Use Plan, 

he does not know what this plan says but if it is in conflict then he is concerned. The 

enforcement of this quarry is of concern. Ron Conderman indicated he agrees. 

Tom Fassler stated the board has to move on this petition tonight. Mr. Fassler indicated 

he agrees with Mike Pratt about the conflict with Palmyra's Comprehensive Plan. He is 

concerned about the Sugar Grove Church and School and with the use of the road. Mr. 

Fassler also is concerned with who will enforce the regulations. He stated that to Norm 

Koster the only thing going against him is Mr. Koster's location. 

Tom Fassler made a motion to deny Petition No. 04-P-1392, seconded by Mike Pratt. 

Those voting aye: none. Those voting nay: Tom Fassler, Gene Bothe, Mike Pratt, Craig 

Buhrow and Ron Conderman. Motion denied 5-0. Chairman Conderman indicated that 

this will go in front ofthe Lee County Board on June 15,2004 with a recommendation to 

deny. 

Chris Henkel stated that under New Business he was in court last week for the race track 

issue. Judge Beckman asked the Herwigs what they wanted to do and they chose to hire 

an attorney. A court date has been set for June 24,2004 at 9:00 a.m 

There being no further business in front of the board Gene Bothe made a motion to 

adjourn, seconded by Craig Buhrow. Those voting aye: Tom Fassler, Gene Bothe, Mike 

Pratt, Craig Buhrow and Ron Conderman. Those voting nay: none. Meeting adjourned. 

Chairperson ~~ Clerk 

11

" 

12

. 

Watershed Identifier 

ILAD05 

4a~- Watershed Categories 

\Number of Agencies/NGOs 

Prioritizing Watershed 

ERCER 

~ 

j ;JIS 

~ ' 

Priorities and Categories 

6. Rock River Watershed 

, 

ILP04 

4ci~ 

CARROLL 

M¥RISON 

WHITESIDE 

, 

, 

IlPEEOl 

STEPHENSON 

. . 

i 

, 

' 

104\ 

IlPJB01 

202 "'., 

IlPJ01, 

IlPPAolfcPPOl 

00 200 

2 04 

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GLE 

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i,18~llPHH)IIJ'HE01 "',36 ~ illl?r6. 

, 

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100 4 

" p~ lb MOYNT;MORRI~lPl 

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, 

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. 

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. 202 IlPEO!l' ! 

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000 

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S~ING 168 

ROCKFAllS 

104 

BOONE 

DEKALB

B. CATEGORIZATION OF WATERSHEDS FOR THE UNIFIED WATERSHED ASSESSMENTS 

The unified watershed assessment created a framework for characterizing the condition of waters within a 

watershed and the overall health of the aquatic system in watersheds. Watersheds are to be identified in four 

categories. The framework's categories, with the criteria used to identify listed watersheds for each category, 

are found below. Priority watersheds identified by each agency/NGO, as described beginning on page 4, 

Process for Identifying High Priority Areas, were categorized based on the selection factors described in the 

Clean Water Action Plan - Unified Watershed Assessment Framework. Appendix B provides detailed 

information regarding the watershed categories and the number of agencies/NGOs for which that watershed 

is a priority. 

CATEGORY I - Watersheds in Need of Restoration. These watersheds do not now meet, or face an 

imminent threat of not meeting, clean water and other natural resource goals. 

~ 303(d) Listed Watersheds 

Identified waters which will not attain applicable water quality standards with technologybased 

controls alone (e.g., water quality limited). 

~ EQIP Priority Watersheds 

Watersheds that were most recently added to the program in order to address resource 

concerns identified by the local people. 

~ P.L.-566 Water Quality Watersheds 

Water quality projects funded under P.L.-566 which address local concerns in water 

resources. Projects in Category I are those that are approved or currently under 

implementation phase. 

~ The Nature Conservancy Priority Watersheds 

Watersheds which possess degraded aquatic communities in need of restoration based on 

The Nature Conservancy's aquatic community classification system. 

CATEGORY n - Watersheds meeting goals, including those needing action to sustain water quality. 

~ Preventative Streams 

Based on assessments as required under Section 305(b) of the Clean Water Act. 

~ "A" and "B" Streams 

The Biological Stream Characterization (BSC) is a systemfor characterizing biotic integrity 

developed by the BSC Work Group, composed of biologists from the Illinois EP A, Illinois 

Department of Natural Resources (Illinois DNR), and the Illinois Natural History Survey 

(INHS). The BSC Work Group developed a five-tier stream classification system in 1984, 

predicated largely on the attributes of lotic fish communities as measured by the Index of 

Biotic Integrity. In the absence of adequate fishery data or information, aquatic 

macro invertebrate data may be used to develop stream ratings for "Class C, D, or E" 

streams. 

Streams with BSC ratings of "A" or "B" are streams that are considered to be Unique 

Aquatic Resources and Highly Valued Resources respectively. Watersheds in which these 

streams are found have been identified as Category II watersheds in the Unified Watershed 

Assessment. 

19

Jun 03 04 02:25p Crai~ A. Williams 815-756-6635 p. 1 

TO: 

COMPANY: 

Mr. Ron Conder:man, r.h~1"ITI\1n 

WILLIAMS MANAGEMENT 

CRAIG A. WILLIAMS 

1521 MAYFLOWER DR. 

DEKALB, ILLINOIS 60115 

815-756-6635 

FACSIMILE TRANSMITTAL SHEET 

FROM: 

Ct:aig A. Williams 

DATE: 

Lee County Zoning Board of Appeals 06/03/04 

FAX NUMBER: 

1-815-288-7658 

PHONE Nt:MBER: 

815-2~ 7496 

TOTAL NO. OF PAGES INCLl.:PING COVER: 

1 

SENDER'S REFERENCE NUMBER: 

060304 

RE: YOUR REFERENCE NUMBER: 

Objection to Proposed Quarry at 

1983 Peek Home Road 

tN> 

X UR.GENT X FOR RRVlEW 0 PLEASE COMMENT X PLEASE REPI.V 0 PLEASERECYCLE 

NOTES/COMMENTS: 

I .reptesent the owners of farm property located in Palmyra Township at 1952 Sugar Grov,e 

Road and 420 Palmyra Road, Dixon, Illinois. 

As owners of property near the proposed quatty, we are strongly opposed to any 

special/private use permit for operation of a quarry at 1983 Peek Home Road. 

Please forward copies of our objections to other board members: Craig BuhJ:ow, Tom 

Fassler, Gene Bothe, Mike Pratt, and Chris HenkeL 

Sincer;Jj 

1l1!'

:J{ic!& Insurance !lLgency & Ylssoc.) Inc. 

June 2, 2004 

:#3 

3115. 'l'eoria5Ivenu£ . P.O. '13o~,212 . 'lJi;t;.Otl-l IL 61021 . 815-288-1523 . ~a:t288-1501 

Lee County Zoning Board of Appeals 

Dixon,lL 61021 

Re: Palmyra Township Citizens 

Petition 04-P-1392, Sterling Grain & Storage, Inc, 

Homeowners Policy Protection 

County Zoning Board of Appeals: 

" 

A homeowners policy will not protect a property owner from damage caused by earth 

movement, due to natural or manmade events. Cracking, expansion, settling or 

shrinking of ceilings, foundations, floors, patios, decks, pavements, roofs or walls is 

not something which a homeowners policy will protect. 

While earthquake coverage is available, exclusions eliminate protection for damage 

caused by "man made" events. 

Damage caused by blasting is not something which a home owner will be able to 

seek reimbursement for from their homeowner's insurance provider. Therefore 

repairs or actions brought against responsible parties will be a financial burden of 

each homeowner sustaining damage. 

IJ!\~) 

Visit us at www.Hlckslnsurance.blz Serving You Since 1962

Introduction 

The local citizens of Palmyra Township humbly request the members of Lee 

County Zoning Board of Appeals to turn down the petitioner's request for 

special use for removal of ledge rock for petitioner's private use. We 

request your negative vote in spite of the actions taken by our Palmyra 

Township officials on April 13th who did not gain local people input and did 

not perfonn a Findings of Fact. We based our decision on the following: 

(1) Findings of Fact (attached), 

(2) a special use fo~private rock removal is not in compliance with the 

Palmyra Township Comprehensive Land use Plan, and 

(3) public rock quarries are in operation and available for petitioner's 

present day use. 

-}f;)

Objections and Concerns of Palmyra Township citizens 

as they relate to 

Petition 04-P-1392, Sterling Grain and Storage, Inc. 

Findings of Fact 

1. Facts regarding the effect of such a proposed quarry upon the 

character of the neighborhood. 

.. Decreases property values. 

.. Destroys the natural environment and beauty of the area. 

.. Dusty conditions and noise will increase. 

.. Blasting (noise) will be a special irritant 

.. Generally decreases the quality of living in the area. 

2. Facts about traffic. 

" :-~, 

.. Increased large truck traffic in residential neighborhood. 

.. Peek Home Road was not built to handle large trucks with 

heavy loads of rock. , 

.. Large trucks will increase noise, dust, debris, etc. 

.. Flying rocks and debris from rock hauling trucks damage other 

vehicles and the debris left on highways (as a result of this is a 

traffic) is an added hazard. 

3. Effects upon public utilities. 

.. Blasting will damage wells and septic systems. 

.. Water tables will be adversely affected. 

.. Telephone lines (fibre optic) will be affected. 

.. Microwave Tower near site could be damaged. 

4. Effects on public health, safety, or general welfare. 

.. Blasting will damage home foundations, crack plaster, windows, 

etc. 

.. Flying rocks and debris from blasting. 

.. Dust from blasting and hauling will worsen breathing problems 

for those with allergies.

.. Increased risk of contamination to underground water supply. 

.. Increased risk of releasing underground contaminates such a radon gas. 

.. Explosives and heavy equipment brought into neighborhood will add 

danger to local residence. 

.. Increased risk of uninsurable damage to homes and outbuildings 

brought on by manmade earth movements. 

5. General Facts. 

.. Other existing quarries are available for the petitioner's use. 

.. PalmYra Township residence already have many years of experience 

with an existing rock quarry in the area providing them with bad 

consequences and serious damages. Another rock quarry can only add 

more grief to local residence. 

.. Digging, blasting, crushing, and the hauling of rock for private use 

in the development of a residential, commercial, or industrial area in 

another county should not be at the expense of Palmyra Township 

residence and tliIDrenvironment. 

Questions! 

What happens to the Special Use Permit for removal of ledge rock if 

Sterling Grain and Storage, Inc. is sold? Is the permit null and void 

or does it transfer to the new ownership? 

If the county should begin allowing special use permits for the removal 

of ledge rock for "private" use who then enforces these projects to see 

that all rules, regulations, and agreements are closely adhered to so as to 

protect the public?

OBJECTIONS AND CONCERNS OF PALMYRA CITIZENS RAISED AT A l\IIEETING A 

SUGAR GROVE CHURCH AND SCHOOL ON APRIL 28TH,2004. 

1. Facts regarding the effect of such a proposed quarry upon the character of the 

neighborhood. 

. Decrease property values 

. Destroy natural beauty of the neighborhood and the immediate environment. 

. No guarantee that the quarry hole will be closed or when. 

. Dust and noise will increase. 

. Blasting noise will be an irritant. 

Other quarries are available for his purpose. 

. Bad consequences from the established rock quarry in area were brought out at our 

meeting by the residence nearby the exiting quarry. There were very serious damag 

2. Facts about Traffic. 

. Traffic will get heavier in the residential neighborhood. 

. Heavy trucks will damage Peek Home Road 

. Heavy trucks will increase the noise, dust, debris etc. 

. Presently the trucks do not follow the rules for speed, weight, etc. 

. Old Lincoln Highway is narrow; ( 21ft. 6 in.) and not suitable for added heavy 

duty trucks and semis.. 

. Flying rock and debris from trucks damage other vehicles such as cracked 

windshields. And cause hazard if debris is on highway. 

.., 

.), Effects upon public utilities. 

. Blasting will damage wells and septic systems 

. Water tables will be effected 

. Microwave tower near site requested could be effected or damaged. 

. Telephome lines and fiber optice will be damaged or effected. 

4. Effects on public health, safety, or general welfare. 

. Blasting will damage foundations, crack plaster, windows etc. 

. Flying rocks and debris from blasting or from lost rocks from load on trucks 

. Flying rocks and debris from truck are a hazard on the roads. 

. Dust from blasting and roads will cause those with allergies to have worse'n breathin 

problems. 

. Water quality will be damaged. 

. Could release underground contaminates (radon gas) or potential source of ground 

water contamination. 

. Explosives and equipment brought into neig~borhood will add danger to residents. 

. Additional premiums for home owners in area.

~e 

Petition in opposition of a request for a special use permit for removal of ledge rock. 

We the unde."signed, do hereby ag.-ee to the following statement and finding of facts. 

STATEMENT: We are OPPOSED to the petitioner's request for a special use 

permit of approximately 10.5 a«;res '0." the ,'cmoval ofledge rocl{ located at 1983 

Peek Home Rd, Palmyra Township, 'under the name of Steding G."ain and Stomge, 

Inc. This is NOT in compliance to, and conh-ary to, the Palmyra Township 

Comprehensive Land Use Plan. 

Address 

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We the undersigned, do hereby agree to the following statement and finding of facts. 

STATElYIENT: We are OPPOSED to the petitioner's request for a special use 

permit of approximately 10.5 acres for the removal of ledge rock located at 1983 ~ 

Peek Home Rd, Palmyra Township, under the name of Sterling Grain and Storage, \~.t,W 

Inc. This is NOT in compliance to, and contrary to, the Palmyra Township 

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Petition in opposition of a ."equest for a special use penl1it for removal of ledge rock. 



permit or approximately 10.5 ;,cres for the removal orledge rock located at 1983 

Peek Home Rd, Palmyra Township, unde." the name of Sterling Grain and StOl"age, 

Inc. This is NOT in compliance to, and contl"a."y to, the Palmyra Township 


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Petition in opposition of a I"equest for a special use pel"mit for ."emoval of ledge rock 



permit of approximately 10.5 acres for the removal of ledge rod{ located at 1983 


Inc. This is NOT in compliance to, and conh"a."y to, the Palmyra Township 


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Petition in opposition of a request for a special use permit fo.' removal of ledge rock. ([!) 


STATEMENT: We are OPPOSED to the petitione."s request for a special use 

permit of approximately 10.5 acres for the removal of ledge rod\. located at 1983 




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permit of approximately 10.5 acres for the removal of ledge rock located at 1983 /. p 





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LEE COUNTY REGIONAL PLANNING COMMISSION 

William a 'Keefe, Chairman 

Bob Logan, Member 

Ellen Smith, Member 

James Book, Member 

John Schmidt, Member 

Wendy Ryerson, Member 

Marilyn Shippert, Member 

John Hillison, Member 

Chris Henkel, Zoning Officer 

Kristy Fruin, Clerk 

The Lee County Planning Commission met on Monday, June 7, 2004 at 6:30pm in the Lee 

County Courthouse, Dixon Township, Dixon, TIlinois. Chairman, William O'Keefe, called the 

meeting to order and took roll with the following members present: Ellen Smith, Marilyn 

Shippert, Bob Logan, John Schmidt, and Kristy Fruin, clerk. 

In the first order of business, Bill O'Keefe asked for comments or corrections to the previous 

month's minutes. Marilyn Shippert pointed out a correction on page #1, that she was present for 

last month's meeting. With that correction John Schmidt seconded by Bob Logan made a motion 

to approve minutes. All in favor, motion carried. 

Chris Henkel gave a report by the County Board. There was nothing to report. 

Under old business there was nothing. 

Under new business there was nothing. 

Bill O'Keefe asked if there were anything more to discuss. Marilyn Shippert made a motion to 

adjourn seconded by Jim Book. All in favor, motion carried 

Meeting adjourned at 6:40pm. 

Chairman 

tr;.i~ C erk 

~~ ~

@ 

Meeting Minutes 911 Board 

Lee County E.T.S.B. 

May 27,20046:30 PM 

Meeting called by: Chairman Rhodes 

fUrowr~cr 

Type of meeting: 

Monthly Board Meeting 

Attendees: 911 Commissioners; Director Dallas 

. Call to Order 

Chairman Rhodes called the meeting to order at 6:30 pm. The roll was called with the following response: 

Jeff Blake 05-16-2006 Present representing Law Enforcement 

Pat Hilliker 05-16-2006 Present representing Fire District 

Kevin Kellen 05-17-2005 Present representing Medical 

Deb Killian Sheriffs Designee Present representing Lee County Sheriff 

Kevin Lalley 05-17-2005 Present representing Fire District 

Dean Rhodes 05-17-2005 Present representing Medical 

Karen Setchell 05-16-2006 Present representing At Large 

Brad Sibley 06-14-2005 Present representing Law Enforcement 

Norris Tucker 05-16-2006 Present representing Lee County Board 

. Prior Minutes 

A motion was made by Kevin Lalley and seconded by Norris Tucker that the minutes from the Apri122, 2004 ETSB 

meeting be approved and published. Chairman Rhodes called for further discussion. There being none, the vote was called for as 

follows: 

Jeff Blake 

Pat Hilliker 

Kevin Kellen 

Deb Killian 

Kevin Lalley 

Dean Rhodes 

Karen Setchell 

Brad Sibley 

Norris Tucker 

. Chairman's Comments 

Yes 181 

Yes 181 

Yes 181 

Yes 181 

Yes 181 

Yes 181 

Yes 181 

Yes 181 

Yes 181 

No D 

No D 

No D 

No D 

No D 

No D 

No D 

No D 

No D 

Absent D 

Absent D 

Absent D 

Absent D 

Absent D 

Absent D 

Absent D 

Absent D 

Absent D 

. Property Committee 

Kevin Lalley advised that there was lightning damage to some PSAP equipment on May 12th. Dixon City Fireman 

believed they observed a direct lightning hit to the tower. Claims for the damage have been submitted to the insurance company 

and a check for damages is forthcoming minus $1,000.00 deductible. Kevin Lalley recommended having Brion Gilbert from 

NCAT check the grounding on the tower to ensure no further damage. 

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A proposal from Russell Construction to complete the retaining wall around the tower was attached in the agenda packet. 

Chairman Rhodes requested a drawing of the proposed wall be prepared by Russell Construction and an additional quote be sought. 

There was discussion reference whether the retaining wall was originally part of the County's plans. Director Dallas advised that as 

a part of the tower project, NCAT was to quote the retaining wall; however, suggested that the ETSB receive a bid from the 

County's contractor to complete the wall to match the County's landscaping. Kevin Lalley commented that the County's project 

has completely changed the landscaping and grade since the tower has been installed. Director Dallas will request a copy of the 

plans to complete the retaining wall as well as a second bid from NCAT. Vice-Chairman Hilliker commented on the debris piled 

along the South side of the 911 building caused by the County Construction project. He advised the conditions are unsafe and that 

the second floor emergency exit cannot be utilized safely with the debris at the bottom of the stairs. Jeff Blake indicated that the 

gates are wide open and accessibility to the site could be gained by anyone. Secretary/Treasurer Blake also advised that there is a 

second hole on the South side of the building as well as a family of cats living in the debris. There is a black substance splattered 

on the side of the building. Director Dallas will contact Chris Henkel reference cleaning the area on the South side of the building 

and keeping the materials from the County's construction project at least 25 feet away from the 911 building as agreed to prior to 

the beginning of the project. 

Kevin Lalley advised that the justification for the GIS software and price on the UPS has been sent in for the Homeland 

Security grant funds. The UPS will be fully funded through the grant and we are still awaiting the response for the GIS software. 

. Education 

Deb Killian advised that due to a telecommunicator's recent resignation and overtime issues, only one T/C will be sent to 

the PowerPhone class. There was a credit issued for the CD and extra book. One agency (Harmon FD) has successfully completed 

the required paperwork for the 911 Assistance Program. The other three agencies (Advance Ambulance, Amboy ESDA, and West 

Brooklyn FD) have not yet completed the fmal fmancial status report and the property inventory report. They have until 

December, 2004 to complete the required forms. Director Dallas will phone the agencies and remind each department of the 

requirements. 

Deb advised that the number of "non-emergency" 911 calls is gradually increasing and recommended having the local 

radio stations do regular broadcasts reference the appropriate use of 911. Chairman Rhodes recommended writing a letter to the 

editor also. Director Dallas will draft a letter as well as prepare a radio broadcast. 

Deb Killian commented that many of the departments have not programmed the "all call" tones in their pagers. A letter 

was sent in November, 2003, advising all of the departments that if they want to be toned for weather warnings, it is their 

responsibility to have their pagers programmed with the tones. 

. ESZ Committee 

Kevin Kellen advised that the GeoComm mapping installation and training is scheduled for June 8th,9th and 10th. Director 

Dallas, Brant Scheidecker, and T/C Tina Goldie will be trained for the System Administration portion of the mapping. GeoComm 

field work and the Lee County GIS proj ect are ahead of schedule and moving along smoothly. Lee County 911 is Phase 2 

compliant with all but two wireless carriers. 

. Executive Committee 

Chairman Rhodes advised that Director Dallas' contract is up for renewal on August 14, 2004. At Secretary/Treasurer 

Blake's request, Director Dallas prepared a document for all Board members to review regarding the increase in insurance 

premiums, deductibles, and out-of-pocket expenses incurred over the past year and, in turn, has increased her portion of payments 

by 8.36% of her yearly take home pay. The document was reviewed and discussed by all those present. Director Dallas proposed 

a 3-year contract with a 5% increase each year. She further asked that she receive 2 additional paid holidays (she currently receives 

8 paid holidays) and 1 additional vacation day (she currently has 12 holidays). Norris Tucker advised the insurance issue is 

pending arbitration at this time. After considerable discussion, Brad Sibley made a motion, seconded by Pat Hilliker, that the 

ETSB adjourn to closed session pursuant to 5 ILCS 120-2(c)(1) to discuss the appointment, employment, compensation, discipline, 

performance, or dismissal of specific employees. Chairman Rhodes called for further discussion. There being none, all in favor to 

adjourn to closed session. Director Dallas was asked to leave the closed session portion of the meeting for ETSB discussion. 

Kevin Lalley made a motion, seconded by Brad Sibley, to reconvene to regular session. All in favor. Director Dallas was 

asked to join the meeting in open session. Chairman Rhodes advised that the ETSB is willing to offer the 2 additional holidays and 

the additional vacation day and receive a 2.5% increase the first year and a 3% increase with a 2-year contract or a three-year 

contract with an additional 3% the third year. No action was taken. 

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. Treasurer's Report 

Report was given by Secretary/Treasurer Blake. Transaction reports from April 22, 2004 to date in packet; Current Asset 

Balance: Wireline Amcore Checking $347,021.21, Wireline 5th/3rd Checking $210,055.11; Wireless Checking $135,500.75 for an 

ETSB account total of $692,577.07. Deb Killian made a motion, seconded by Karen Setchell, that the Treasurer's report be 

approved as submitted. Call for further discussion, there being none, the vote was called for as follows: 

Jeff Blake Yes 181 No 0 Absent 0 

Pat Hilliker Yes 181 No 0 Absent 0 

Kevin Kellen Yes 181 No 0 Absent 0 

Deb Killian Yes 181 No 0 Absent 0 

Kevin Lalley Yes 181 No 0 Absent 0 

Dean Rhodes Yes 181 No 0 Absent 0 

Karen Setchell Yes 181 No 0 Absent 0 

Brad Sibley Yes 181 No 0 Absent 0 

Norris Tucker Yes 181 No 0 Absent 0 

. Claims 

Report was given by Secretary/Treasurer Jeff Blake as follows: 

WIRELINE CLAIMS: : Kevin Kellen $18.00; Shelley Dallas $77.40; Coffee Express $22.00; Shopko $8.00; 

Cullligan $7.08; SBM $60.00; Vonachen $192.79; Dixon-Ottawa Communications $8,891.72; C & E Glass $280.00; 

GeoComm $4,766.00; Gallatin River $3534.15; SBC $161.76; Verizon North $2,747.54; Powerphone $104.05; Deb Killian 

$67.50; CornEd $606.67; Gallatin River $273.25 Total Wireline claims: $21,817.91 

WIRELESS CLAIMS: Gallatin River Communications $148.94; Total Wireless claims: $148.94 

GRAND TOTAL: $21,966.85 

Pat Hilliker made a motion, seconded by Deb Killian, that the total claims in the amount of $21 ,817.91 be approved and 

ordered paid. Chairman Rhodes called for further discussion. There being none, the vote was called for as follows: 





Kevin Lalley Yes 181 NoD Absent 0 

Dean Rhodes Yes 181 No 0 Absent 0 




. Commissioner / Director Comments 

State's Attorney Giesen has drafted a resolution for the ETSB's compliance with the County's ethics ordinance. Jeff 

Blake made a motion, seconded by Kevin Lalley that the Lee County ETSB adopt Lee County Ordinance No. 05-04-001 regarding 

the State Officials and Employees Ethics Act as a part of the ETSB by-laws. Wherefore, by this resolution, Lee County Ordinance 

No. 05-04-001 is incorporated by reference as Article V, Section E to the Lee County ETSB by-laws. Chairman Rhodes called for 

further discussion. There being none, the vote was called for as follows: 





Kevin Lalley Yes 181 No 0 Absent 0 

Dean Rhodes Yes 181 NoD Absent 0 




Director Dallas explained the INENA training grant availability. The regional Vice-President will have the fInal decision 

as to which agency receives the funds and/or attempt to set up regional training sessions. 

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Gallatin River Communications is in complaince with LPN (Local Number Portability) as mandated by the FCC. LPN 

allows a customer to take their Gallatin River phone number and use it with another service provider including a wireless phone 

company. Bob Hahn from Motorola has opened up the prefix table in the 9-1-1 database to accept any prefixes. Director Dallas 

recommended budgeting to update the software in 2005. 

A letter from the INENA President was attached in the agenda packet regarding the Governor seeking to raid the Illinois 

Wireless Fund which could be 3 months worth ofPSAP funds. All Board members were encouraged to call the Governor's office 

and express their feelings and concerns reference the raiding of the funds. Kevin Lalley called Jerry Mitchell's office to express his 

concern reference the raiding of the funds and Representative Mitchell advised that he would not be voting for the proposed 

budget. 

There being no further business, the meeting was adjourned per motion by Kevin Lalley with a second by Jeff Blake at 

7:43 pm 

. Next Meeting 

The next meeting will be Thursday, June 24, 2004 at 6:30 p.m., at the PSAP. 

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Jeff Blake, Secretary/Treasurer

ADMINISTRATIVE SERVICES COMMITTEE 

Meeting was called to order at 8:00 AM by Chairman Power, Members present: Louis Cecchetti, 

Jim Ortgiesen, Joe Patzer arrived at 8:50. 

Also Present: Ruth Schafer, Kathy Ferguson, Scott Piehn, Tim Trader, Wendy Ryerson, Nancy 

Nelson, John Fritts and Jim Seeberg 

Treasurer's claims ($1,324.83) were approved after a motion by Jim Ortgiesen/Louis Cecchetti. 

County Clerk & Recorder Claims ($4,949.93), County Clerk Vital Records ($1,950.00) and 

Recording/automation claims ($2,255.66) were approved after a motion by Jim Ortgiesen/Louis 

Cecchetti. 

Assessor's Claims ($445.37) were approved after a motion by Louis Cecchetti/Jim Ortgiesen. 

Treasurer John Fritts reported that Joseph Meyer Tax Sale which is coming up will be handled 

differently this year. Sealed bids will be received on July 9th,2004. The Jepcor property which is 

listed in the catalog has to be removed by a county vote (according to the state's attorney). This 

should be voted on at the County Board meeting this month. 

County Clerk, Nancy Nelson reported that the goal for implementing the new voting machines is 

April,2005. Deadline is April, 2006 but she would like them implemented for the April 2005 

election. Clerk Nelson is currently combining precincts for sharing polling places. 

Assessor Ryerson updated the committee on SB 2112 AKA 7% solution was explained. The bill is 

currently on the Governor's desk but has not been signed. She will keep us updated. 

Tim Trader of the Health Department attended the meeting to explain fee increases. The committee 

had questions regarding the increases so Kathy Ferguson came in to discuss the issues brought up by 

committee members. The proposed ordinances will be on your desks for review this month and to be 

voted on next month. 

A review of the policy and procedure handbook was discussed. A copy was given to each committee 

member to be reviewed and discussed/changed by next meeting. Then a meeting will be set up to 

review these with the employees. 

Scott Piehn of Computer Dynamics updated the committee on the services his company will provide. 

He is working with Chris and Tom Durbin on both long distance and local service. He will take 

approximately 70 days to implement the changes. We will be updated periodically. 

Joe Patzer/Louis Cecchetti motioned to adjourn at 10:10. Next meeting to the Administrative 

Services Committee is scheduled for July 15,2004 at 8:00 AM in the Old County Courthouse. 

Respectfully submitted by Rev Power

Lee County Solid Waste/Health and Welfare Committee 

The Solid Waste Committee met on June 9th, 2004 at 9:00 AM. 

Members Present 

Don Trent, Chairman 

Jerry Leffelman, Vice Chair 

Thomas Coffee 

Bev Power 

Marvin Williams 

Also present: Dee Duffy, Delight Pitman, Rich Sanders, Dr. Collins, Amy Jo Clemens, 

Ray Harrison, John Fritts, Kathy Harrison, Jim Jones, Jim Seeberg, Diane Markel 

Jerry Leffelmanl Marvin Williams motioned to approve Veterans Claims amounting to 

$2,299.32. Approved. 

Tom Coffey/Marvin Williams motioned to approve Animal Control claims ($2,427.40) 

and Rabies claims $775.30 . Passed. 

Marvin Williams/Jerry Leffelman moved to approve Solid Waste claims ($12,448.01). 

Approved. Marvin Williams will be checking on additional charges being assessed for 

trash pickup at the seven recycling bins. 

Regional Office of Education claims ($1,583.02) were approved. Motion by Jerry 

LeffelmaniTom Coffey. 

Chairman's Report: Well testing requirement south of landfill is being complied with. 

When data is coordinated, the testing date will be set and announced. 

John Fritts reported that Jepscor property is still listed in the Joseph Meyer catalog. 

Committee checked with State's Attorney regarding removing it from the list. 

This Joseph Meyer sale is different from the others. This sale will be through sealed bids. 

Sealed bids are due July 9th,2004 by the end of the business day. We have a motion 

coming out of committee to remove Jepscor property from listing. 

The Fourth Street Property was discussed at great length. Motion from Jerry 

LeffelmaniMarvin Williams to investigate installing a motion sensor camera at the 

recycling bin. This would deter illegal dumping which has been a problem and continues 

to escalate. 

There was some discussion regarding the scholarship money awarded annually for 

recycling projects with no decision at this time. 

Motion by Bev Power/Marvin Williams to accept the solid waste package proposal of 

Russ Renner to authorize Dave Anderson to take over the solid waste coordinator 

position. The package consists of: David Anderson - Coordinator -$ 9,000./yr., Brenda 

Angleton, Adm. Assistant - $1 ,OOO/yr,Additional Engineering Technician (not on board) 

$ 12,000, Miscellaneous. Administrative Costs - $ 500.00 for a total of$22,500./yr. 

Motion passed. 

Renewal of contract for disposal services for our seven (7) recycling drop-off sites which 

expires in August is in the works. Bids will be let.

Motion from Bev Power/Tom Coffey to have contractral agreement with Becky 

Whisenand from April to Ausust 31, 2004 for a fee of $5,000.00 for her extra duties in 

the Solid Waste Coordinator's office. Motion passed. 

Regional Office of Education 

Delight Pitman reported that she was thankful for all our support during her 

administration. She will still be around to make the transition smoothly. She introduced 

Amy Jo Clemens who will be her replacement. Amy Jo has worked in the office for four 

years and is looking forward to taking over for Delight. Amy Jo will be running for 

election to that position. Delight stated that she is comfortable knowing that the job is in 

good hands. 

Animal Control: Dr. Collins, Jack Sanders and Dee Duffy reported that things are 

going smoothly. They're still working on the date of the micro-chipping clinic. 

Motion to Adjourn Jerry Leffelman/ Tom Coffee - Adjourned 11:00 AM. 

Next meeting: Wednesday, July 14,2004 - 9 am. 

Respectfully submitted: Bev Power

LEE COUNTY HIGHWAY DEPARTMENT 

1629 Lee Center Road 

Post Office Box 193 

Amboy, Illinois 61310-0193 

RUSSELL L. RENNER, P.E., S.E. 

COUNTY ENGINEER 

Mr. Don Trent 

Chairman - Solid Waste Committee 

Old Court House 

112 E. Second St. 

Dixon, IT..,61021 

5/26/04 

RE: Proposal for Filling Solid Waste Coordinator Position 

Dear Don: 

Phone: (815) 857-4141 

Fax: (815) 857-4242 

" 

As requested, I have considered the idea of taking on the duties of the Solid Waste 

Coordinator within this office. Upon considering the various issues related to this idea, I have 

decided to present the following proposal which would allow this department to incorporate the 

work of the Solid Waste Coordinator. The proposal is outlined below along with the support for 

the provisions requested in this proposal. 

Administrative Issues 

First of all, I believe that it is important that the Solid Waste Committee clearly 

understand what their goals are and how they wish to accomplish those goals. 

If the Committee wishes to continue the programs that are in place, without necessarily 

trying to expand those programs, then the functions of the Solid Waste Coordinator become more 

task oriented, which is much easier to administer. On the other hand, if the Committee wishes to 

have an individual dedicate a certain amount of time on a regular basis to environmental issues, 

including expanding the department, it becomes much more difficult to administer those duties 

from one office. 

I am working under the assumption that the Solid Waste Committee intends to lean more 

toward the former concept of this position. If the Committee is looking to have an individual 

dedicated to a certain number of hours each week, regardless of whether or not any work needs to 

be done, then I have little interest in our staff taking on the duties of this position at this time. 

I do not mean to imply that we would limit the amount of time that will be committed to 

the duties of the Solid Waste Coordinator. I am merely trying to clarify that the duties will get 

done at the appropriate time, when they need to, in order to maintain the current programs. Some 

weeks that time commitment may be less than two days per week, other weeks it may be more, 

depending upon the task at hand. By allowing us this flexibility, we will be able to more 

efficiently administer the duties of both offices. 

SolidWasteProp

Mr. Trent -2- 5/26/2004 

Secondly, in order for our office to function efficiently while carrying on both the 

functions of the highway department as well as the Office of Solid Waste, we believe all 

activities should be handled from our office in Amboy. We have the space available for any 

equipment and files associated with the activities of the Office of Solid Waste and we have a 

full-time secretary who will be able to answer all incoming calls, five days a week, which will 

allow the Office of Solid Waste to be more responsive to the general public. 

Solid Waste Coordinator 

The responsibilities of the Solid Waste Coordinator, as we understand it, are as described 

below: 

To manage the Lee County Office of Solid Waste Management -and administer the 

programs developed by that office which include the regional drop-off program, the clean-up 

grant program, the scholarship program, the school health fair program and the single day 

collection event programs for used tires, used oil, household hazardous waste, and electronics. 

Duties also include complying with the illinois EPA 's plan updating and annual report 

requirements, educational outreach, and overseeing the County's landfill agreement with the 

privately owned and operated 4,000 ton-per-day landfill. 

I propose that the pos~tion of Solid Waste Coordinator be filled by David Anderson of 

this office. Mr. Anderson's background includes a B.S. degree in Enviromnental Engineering 

from Michigan Technological University and 6 years of work experience that includes 

construction inspection and management of both civil and enviromnental projects prior to 

coming to work for the highway department in May of 2000. Mr. Anderson has proven to be a 

very responsible individual who works hard, is conscientious, and has the administrative skills to 

take on the responsibilities of this position while also performing his duties within the 

department. 

Support Staff 

While I believe strongly in the abilities of my staff to be able to incorporate the duties of 

this position, I do not believe my staffing level is adequate to take on these additional 

responsibilities and still maintain an acceptable level of service. 

When I began working at the highway department in 1996 the office staff consisted of the 

County Engineer, one secretary/business manager, and three engineering technicians. In 1998 

one of my engineering technicians chose to become a maintenance worker when a position 

became available. At that time I chose not to replace that position in hopes that with the addition 

of computers that we would be able to complete the same amount of work with one less person; 

however, while we have been able to do that to a certain extent, I also knew that we would be 

short-handed during the summer when we often have multiple contractors working at the same 

time. While we have gotten by, we have done so by either hiring part-time help during the 

summer or by letting some contractors perform activities without supervision, which we try to 

avoid, if at all possible. 

Between the additional work required for the Solid Waste Coordinator and the anticipated 

work related to the soon-to-be-implemented Stormwater Ordinance I believe this office needs 

additional staffing. Therefore, I am proposing that our department add an additional engineering

Mr. Trent -3- 5/26/2004 

technician who would help take on some of the tasks that Mr. Anderson now perfonns thereby 

making him available to perfonn the duties of the Solid Waste Coordinator. It is not anticipated 

that the additional Engineering Technician would perfonn any duties of the Solid Waste 

Coordinator and therefore would not need any experience in that area. 

In addition, I believe that some of the administrative duties of the Solid Waste 

Coordinator can be handled by our department secretary, Brenda Angleton, who will work with 

Mr. Anderson to assist in perfonning the duties of the Solid Waste Coordinator. I have requested 

additional compensation for her position as shown in the next section. 

Compensation 

In order to provide the additional services as described in this proposal I am requesting 

supplemental funding support from the Solid Waste Management Fund, distributed as follows: 

Solid Waste Manae:ement Fund Supplement 

David Anderson - Solid Waste Coordinator 

Brenda Angleton - Administrative assistance 

Additional Engineering Technician 

Misc. administrative costs 

$22.500/vr 

$9,OOO/yr 

$l,OOO/yr 

$12,OOO/yr 

$500/yr 

. The compensation for.,SolidWaste Coordinator is roughly based on the amount that th.e 

County Engineer in Stephenson County was paid to perform those duties last year, which was 

$7,800/yr. The compensation for the additional Engineering Technician is based on the 

estimated additional time commitment to perform the duties of the Solid Waste Coordinator of 2 

days/week. The remaining cost of the additional Engineering Technician would be borne by the 

Highway Department who will benefit from the availability of that additional staff person. 

I would propose that this supplement be paid annually to the County Highway Fund, 

shown as a Receipt. 

Conclusion 

In conclusion, I believe this is a good proposal that will benefit the county in several 

ways: 

. The Office of Solid Waste will be able to continue the programs that have been 

. 

. 

. 

developed with long-term stability. 

By performing these duties out of an existing office that is open every day, the Office 

of Solid Waste becomes more efficient and responsive to the public. 

The annual costs to the Solid Waste Management Fund is less. 

The Highway Department will be able to provide better services with the additional 

staffmg. 

Employees are compensated for additional responsibilities. 

I will send a copy of this proposal to the Road and Bridge Committee and will place the 

discussion of this proposal on the Agenda for the June meeting. If you have any questions or 

need any further information please feel free to call.

Mr. Trent 

Respectfully Yours, 

~jL 

Russell 1. Renner, P.E., S.E. 

County Engineer 

Cc: Road and Bridge Committee 

" 

-4- 5/26/2004

Lee County Board of Health 

Board of Health Report 


The Lee County Board of Health met at 7:00 p.m. on Tuesday, June 8, 2004. Board 

members present were Rick Bowers, Bob Stevens, Dr. Joel Hochstatter, Theresa Friel- 

Draper and Janet Lynch. Also present at the meeting were health department employees 

Cathy Ferguson, Mary Scheffler, Tim Trader, Denise Burrs and Jane Monteith. Guests 

present were Larry Prindaville and Chris Henkel. 

The minutes from the May 11, 2004 meeting were approved. 

The Board discussed and approved the May financial report. 

The Board discussed and approved the June claims register. 

Chris Henkel provided the board with an update on the progress of the new building. The 

health department will be moving the last week in July. 

The Board was presented with program reports and updates from management staff of the 

health department. 

The Board received an Administrative Activity Report. 

The Board was presented with personnel policy revisions to be reviewed and voted on at 

the next meeting. 

The meeting was adjourned at 8:05 p.m. 

The next scheduled meeting of the Board of Health is July 13,2004 at 7 p.m. 

Respectfully Submitted, 

Cathy Ferguson, MPH 

Public Health Administrator

ROAD AND BRIDGE COMMITTEE 

MONDAY, JUNE 7, 2004 

The Lee County Road and Bridge Committee met at 8:00 A.M. on the above date to 

conduct their regular monthly audit together with other County Highway business. The 

following members were present: Art Tofte, Dick Binder, Charlie Dunphy, and Charlie 

Willett. Guests present were Don Trent and Gerald Leffelman. 

The Committee first approved the minutes from the previous meeting. 

The Committee then discussed the proposal submitted by Engineer Renner to Don Trent 

of the Solid Waste Committee regarding the position of Solid Waste Coordinator. The 

issue was discussed at length. Don Trent said he would present the proposal to the rest of 

the Solid Waste Committee. 

The Committee then audited and approved claims from the previous month. The claims 

were as follows: County Highway $13,583.79 and payroll of $43,393.15; County 

Matching $66,490.88; County Special Bridge $15,496.08; County Motor Fuel 

$138,571.63; and Township Motor Fuel $74,961.42. The Committee also reviewed the 

request for deposit of funds in the amount of $37,732.34 into the County Highway Fund. 

Engineer Renner informed the committee that his salary is renewed on an annual basis 

and that the current salary resolution expires on June 30th. Engineer Renner presented a 

new resolution, to go before the full board, appropriating Motor Fuel Tax funds to pay for 

the county engineer's salary and to have 'li of the salary paid for with federal funds in 

accordance with the State's County Engineer's Recommended Salary Program. The 

amount is in accordance with the County Engineer's reappointment resolution and the 

approved budget. Engineer Renner stated that the salary increase of approximately 1.5% 

is required in order for the county to be eligible for the reimbursement from federal funds 

for 'li of the salary. Dunphy motioned, Willett seconded and the committee voted 4-0 in 

favor to send the resolution to the full board. 

Engineer Renner updated the committee on various department projects and the progress 

of union negotiations. 

The next regular meeting ofthe Road and Bridge committee will be July 12,2004. 

Meeting adjourned at 9:45 A.M.

PROPERTIES COMMITTEE MEETING 

TUESDAY, JUNE 8, 2004 @ 9:00 A.M. 

Members present: Harrison, Tucker, Nicholson, Stevens, Coffey 

also present: Sheriff Bivins, Chris Henkel, Kim Becker, Linda Giesen, Bev Power 

The Chairman called the meeting to order at 9:00 a.m. 

The following claims were presented: 

Properties $ 12,919.28 

Insurance & Bonds $ 341.05 

Stevens made a motion to pay claims, seconded by Tucker; carried. 

Capital Projects $ 46,296.34 

Stevens made a motion to pay claims, seconded by Coffey; carried. 

Sheriff Bivins pointed out a problem with new courts building - due to budget cuts, he is shorthanded and he 

wants to close the present entrance when the new entrance is opened. This will be a huge inconvenience. He 

stated 3 more people will be needed to open the second entrance on 5th Street. The committee discussed how to 

access this one point (i.e., steps from Galena). We also discussed that if3rd Street is closed, can we re-open it in 

the future without much expense. 

As discussion proceeded, we find that 2 new people will be needed to have both entrances open; one to man the 

entrance and one to float around the new building to respond to emergencies and irregularities. 

Chris stated that he will be contacting Thompson Electronics in regard to office security. At this time Chris is 

planning to open with 2 entrances. He needs to make plans to make changes if needed. Bivins' 

recommendation is to have only one way in and one way out as far as personnel and visitors are concerned. 

Chris responded to Linda & Kim about moving dates and phone lines. Will know more after Thursday. Chris 

stated that if things go well, that 2 days should be enough time to move State's Attorney, Probation, VA and 

Public Defender. Health Department will move their own offices. 

Chris then went into new building report. The main breaker tripped yesterday and no one knew why. KJWW is 

checking to find out. Parking lot has binder coat and the finish coat will go on soon. 

The trees that were originally to be put in are too large - 30' in diameter and 50' tall. Chris is dealing with 

Dennis Donna of Dreams capes to get smaller trees. The parking lot will have vinca vine in the medians. 

Most of the brick and stone work is done. Lights are in and air conditioning is working. Doors are presently 

being installed. 

Chris ordered through Vonachen the towel and soap. Vonachen will supply the dispensers at no cost. Chris 

raised questions on who is responsible for towels, soap, and maintenance once the health department moves into 

new building.

Chris gave more information on the State raising the curb. Mitchell's office has been contacted. The raising of 

the curb could possibly cost us $35,000 to regard and re-landscape. We feel as a committee that the State 

should pay for the changes as our building was in place and plans were already there. 

Bob Stevens brought up that we need to sign parking lot banning skateboarding, roller blading, and parking in 

evening for people not there for official business. 

Chris showed us a mock sign that will be on the southeast comer of parking lot entrance on 5th Street. 

No bats this year!! 

There was then further discussion on access to new courts building. Do we put in steps; keep the doors open; 

use swipe cards. 

Old business - none 

New business - none 

Motion by Stevens to adjourn at 10:47, seconded by Tucker; carried. 

Respectfully submitted, 

John Nicholson

CLAIM OF REASON AMOUNT 

Loan Amount Starting balance -$8,000,000 

April, 2003 

Commonwealth Edison temp. transformer connection $2,113.00 

May, 2003 

Russell Construction Company buildinQ proiect construction cost $201,840.30 

June, 2003 

Russell Construction Company building project construction cost $183,754.80 

KJWW Engineering Consultants Iprofessional services $31,786.18 

July, 2003 

Russell Construction Company buildino project construction cost $290,288.70 

Illinois EPA NPOES permit fee $500.00 

August, 2003 


KJWW EnoineerinQ Consultants Iprofessional services $37,450.10 

September, 2003 

Commonwealth Edison electrical service $4,848.42 


October, 2003 

KJWW EnQineerinQ Iprofessional services $22,306.61 

Russell Construction building project construction cost $548,013.32 

November, 2003 


TestinQ Engineers, Inc. enQineerino services $22,604.75 

KJWW Engineering professional services $7,709.88 

December, 2003 


Januarv, 2004 

TestinQ EnQineers, Inc. enoineering services $1,802.23 

Russell Construction Company buildinQ proiect construction cost $409,813.43 

KJWW EinQineerinQ Consultants Iprofessional services $1,329.28 

Februarv, 2004 

Russell Construction Company building proiect construction cost $423,154.38 

March, 2004 

Testino Enoineers, Inc. engineerinQ services $673.18 

Russell Construction Company buildino project construction cost $625,662.00 

April, 2004 

NEW COURTS BUILDING FUND EXPENDITURES 

COW Government, Inc. cable & supplies $6,025.63 

KJWW Enoineerino Consultants Iprofessional services $11,965.69 

Testing Engineers, Inc. enoineering services $41.00 

$667,714.87 

May, 2004 

Russell Construction Company buildinQ proiect construction cost $1,314,719.72 

COW Government, Inc. cable & supplies $1,787.71 

June,2004 

KJWW EnQineerinQ Consultants iprofessional services $16,192.34

Morse Electric, Inc. telephone cabling & terminations $29,676.00 

Durband Telecommunications telephone cable $528.00 

Loan Balance $2,199,743.91 

NewCourtsBuildingFund Expenditures

COUNTY SERVICES/COMPUTER COMMITTEE 

JUNE 8, 2004 

4:00 P.M., OLD COURTHOUSE 

Members present: Jones, Taylor, Truckenbrod, Witzleb 

absent: Eisenberg 

also present: Brant Scheidecker, Chris Henkel, Nancy Nelson, Gary Ingleson (Fidlar) 

Had a demo on the Optical Scan Voting Machine. Many questions were asked. These will be 

very good possibility of consolidation of precincts. Cost of individual ballots is approximately 

30 to 35 cents each. Election results will be permanently stored on CD. We are considering 28 

to 30 machines. There is $156,418.78 appropriated for Lee County from State to help pay for 

our system. Fidlar stated cost is $168,750.00. Our cost (difference) approximately $12,331.22. 

Procedure standard was set by Federal Government in 2002. In the future, if we want to 

purchase a Ballot On Demand printer - cost $6,000. Wheels and handles for machines is $85.00 

per machine. Optional maintenance agreement of $1,800 per year. Machines are warranted for 

one year - parts and labor. Programming paid for every election. All elections are unique so this 

IS necessary. 

Fidlar's offer: Pay half the difference in cost in one year's budget, plus wheels and assembly; 

the other half the next year's budget. Cost for training staff would be $1100 per day. Nancy 

reminded us that public awareness is key. 

Motion by Witzleb, seconded by Truckenbrod to work toward April 2005 election for new 

voting systems. 

Motion by Taylor, seconded by Witzleb to pay claims: 

Computer Services Fund $1119.88 

GIS Recording Fund $ 509.63 

Planning $ 31.97 

Zoning $ 323.19 

Chris reported that he had 4 items to bring to our attention: 

1. Court date for dirt bike track is June 24,2004 @ 9:00 a.m. 

2. Ordinances are proceeding and should be ready for review this month 

3. Papiechwind farm - requesting 1 year extension;State's Attorneyis reviewing 

4. Junk car issue: will be discussed next month. 

Meeting adjourned. 


Ann Taylor

FINANCE COMMITTEE MEETING 

THURSDAY, JUNE 10,2004 

9:00 A.M. 

Members present: Binder, Tyne, Nicholson, Taylor, Truckenbrod 

also present: Judge Beckman, Andrea Bulfer, Vanessa White, Kai Conway, Judge Fritts, Judge Payne, 

Becky Kruse, Amy Jo Clemons, Sheriff Bivins, Brant Scheidecker, Marty Meyer, Wendy 

Ryerson, Dee Duffy, Kim Becker, Cathy Ferguson, Charlie Dunphy, Ruth Shafer, Russ 

Renner, Nancy Nelson 

Chairman explained that it is his intention to hold expenses to 98% of revenue in order to improve cash reserves 

of Lee County. This goal is unanimous to the committee. 

He is asking that revenue projections be returned to Becky by June 24th. Finance will review and send figures 

to auditor. Following that, spending limits will be established and wants projections as accurate estimates as 

possible. 

Budget sheets were given to department heads. Finance Committee will meet June 30th at 9:00 a.m. to review 

revenue proj ections. 

Kim Becker asked who would do the reporting, the office involved or the office that collects the money. (May 

need combinations). Kim also noted that State budget not set. Dick Binder explained process. 

Sheriff questioned the 98% at the expense of employees. Why create a surplus at the cost of service? 

Explained that this will not be a surplus as we are presently issuing internal tax warrants. Concern about COPS 

grant rules. 

To date, County General has spent $484,519 more than receipts. John questioned the insurance issue, stating 

that it is the big problem. It is not the only problem. He was instructed to pay the insurance premium. 

Increased Use Tax is based on items that are taxed above the regular 6.25% state sales tax. This has come in 

higher than budgeted. John explained that the State Amnesty for taxes was distributed to counties in January. 

Cannot expect this annually. 

The Treasurer's quarterly report was presented. 

Emergency appropriation in Capital Projects Fund for building loan payment in amount of $240,651.35. 

Emergency appropriation from Contingencies to County Board, Contractual Service in the amount of $3,295.25 

for Atty. Cetwinski's bill. 

Judge Pemberton approved transferring monies in the amount of $6,900 from Probation Services Fund into 

Furniture and Equipment to cover new copier. 

Taylor made motion to approve these, seconded by Nicholson; carried. 

Jim Jones present with Jim Seeberg to review original intent of how the Solid Waste fund was established. 

Seeberg also spoke to Solid Waste Committee yesterday. That committee wants Capital Projects money used 

first.

Binder explained why he is opposed to this. He sees this money as committed to repaying loan and it cannot be 

spent twice. The balance in the fund reduces the exposure risk to the County. Much as he supports the 

principal of the Solid Waste fund, that would be better source to assist budget woes. 

Seeberg said he asked Solid Waste for $IM for insurance. Truckenbrod said insurance committee wants to 

study proposals before requesting dollar amount to clear insurance deficit and fund until the 2005 tax money 

would come in. 

There was discussion on what it would take to clear internal deficits - probably $lM. 

Seeberg present to request approval of Solid Waste paying $5000 to Becky Whisenand from Solid Waste 

Managementto serve as acting Solid Waste Coordinatoruntil SeptemberI st. Do not see that this requires a vote 

as money budgeted in that account, but Seeberg wants it known. 


Judy Truckenbrod

v . 

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(7) 

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.... 

IX) 

LEE COUNTY GENERAL FUND 

BUDGET TRACKING December January February March April May 

2003 2004 2004 2004 2004 2004 

Beginning balance $580,830 $298,889 $432,611 $373,143 $85,647 $92,186 

Receipts Budget 392,258 392,258 392,258 392,258 392,258 392,258 

Actual 387,456 566,795 381,681 377,267 456,163 479,223 

Disbursements Budget 505,226 505,226 505,226 505,226 505,226 505,226 

I Actual 669,397 433,073 441,149 664,763 449,624 475,098 

U1 

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L 

U 

a: 

:n 

L 

+J 

C 

:J 

0 

U 

D- 

In 

In .. 

C\I 

0 

V 

0 

r- 

0 

C 

:J 

.., 

NET (281,941) 133,722 (59,468) (287,496) 6,539 4,125 

ENDING BALANCE $298,889 $432,611 $373,143 $85,647 $92,186 $96,311 

YEAR TO DATE THRU MAY 

Receipts Budget $2,353,548 

Actual 2,648,585 . 

Disbursements Budget $3,031,356 

Actual 3,133,104 

NET ($484,519)

EXECUTIVE COMMITTEE MEETING 

WEDNESDAY, JUNE 9, 2004 @ 2:00 P.M. 

Members present: Seeberg, Mercer, Jones, Farster, Aurand 

also present: Sheriff Bivins, Marty Meyer, Denise McCaffrey, Kim Becker, Linda Giesen, 

Judy Truckenbrod, John Fritts 

Coroner's claims presented in the amount of $1,268.19. Motion to pay by Jones, seconded by 

Mercer; carried. 

Sheriffs claims presented in the amount of $21,407.88. Motion to pay by Farster, seconded by 

Jones; carried. 

Sheriffs report: Nextel about 60% cheaper than U.S. Cellular; January 2005 legislation to 

change transportation for mentally ill from jail to IDPR. Dumpster at Sheriffs office down from 

$126.00 to $82.00. Jail population down to mid 30's. 

Sheriff says there will only be one entrance into new courts building because of staffing issues 

and budget cutbacks about security in new building. Cops grant expired. Sheriff in contact with 

Department of Justice and there may be issues with retention of deputies. Paw Paw contract for 

Sheriff services is expiring in October and will be on agenda this month (see attached). 

The following Probation claims were presented: 

County Funds $ 429.11 

Probation Services Fee Fund $11,449.21 

Dependent Children's Fund $ 3,610.00 

Alternative to Detention Grant $ 4,470.84 

Access to Counsel Grant $ 6,666.67 

Probation Innovative Services Grant $ 8,002.06 

JJC-Accountability Grant $ 568.92 

Motion to pay claims by Mercer, seconded by Aurand; carried. 

Probation was approved for access to counsel for $80,000 and ATD for $22,500. 

The following Circuit Clerk claims were presented: 

Circuit Clerk $ 884.17 

Court Document Storage $ 812.72 

Automation $4,263.85 

Child Support $1,006.68 

Motion to pay claims by Jones, seconded by Farster; carried. 

Nancy looking at electronic voting equipment for possible April 2005 election and wanting to 

buy 30 machines but she is still working on this. 

Motion to adjourn by Mercer, seconded by Jones; carried. Meeting adjourned at 2:50 p.m. 


Sid Aurand

LEE COUNTY MONTHLY REPORT 

ANIMAL CONTROL / DOG FACILITY 

ENTRY: DOGS 

ANIMALS SUBMITTED BY ANIMAL CONTROL 17 

RELINQUISHED BY OWNER 0 

DROP-OFFS, POLICE, OTHER 0 

EXIT: 

ADOPTED (2 BY TRI CO) 3 

RECLAIMED BY OWNER 2 

EUTHANIZED 12 

OTHER DISPOSITION 0 

TOTAL MONTHLY POPULATION 22 

TOTAL FEES COLLECTED $ 102.00 

............................................................................................. 

MONTHL Y MILEAGE - (85,256) 1,975 MILES- 

TICKETS ISSUED 0 

USE THIS SPACE FOR COMMENTS RE: RABIES REPORT AND FOLLOW UP, DOG 

BITES, ETC... 

SUBMITTED BY bat 

~ 

DATE 6/1/04

PAUL T. WHITCOMBE 

Public Defender 

ROBERTJ.THOMPSON 

Assistant Public Defender 

Honorable David T. Fritts 

Presiding Judge 

Lee County Courts Building 

Dixon, IL 61021 

Lee County Public Defender's Office 

LEE COUNTY COURTS BUILDING 

DIXON, ILLINOIS 61021 

815-284-5239 


Re: Lee County Public Defender Report for May, 2004 

Dear Judge Fritts: 

MARY A. WOHRLEY 

Office Manager 

ANDREA BULFER 

Secretary 

The following is the report for the month of March, 2004, for the office of the 

Public Defender. 

1. The office was assigned to the following cases: 

60 Felony cases 

6 Felony VOP's 

24 Misdemeanor cases 

10 Misdemeanor VOP's 

29 Traffic cases 

22 Traffic contempt 

Total court cases: 151 

2. The office appeared for the following cases: 

151 Felony cases 

4 Felony VOP's 

68 Misdemeanor cases

19 Misdemeanor VOP's 

31 Traffic cases 

22 Traffic contempt 

Total appearances: 295 

3. The Circuit Clerk received $ \ 'd-,L\ 5()E as reimbursementfor Public Defender 

fees during the month of May, 2004. 

PTW/maw 

cc: Lee County Board 

Judge John E. Payne 

Judge Charles 1.Beckman 

'. 

Very truly yours, 

~t.J~ 

Paul 1. Whitcombe 

Public Defender

Denise A. McCaffrey 

([!£r k 11£t4£ Q1irtuit ([l1Urt 

Fifteenth Judicial Circuit 

LEE COUNTY CIRCUIT CLERK 

lYIONTHLY REPORT 

FEES COLLECTED AND DISBURSED TO: 

LEE COUNTY TREASURER 

Filing Fees 

16,819.21 

Library 

1,310.00 

Work Release 

1,578.00 

Court System 

2,372.63 

Automation 

3,260.50 

Security 

6,120.00 

Probation 

6,842.39 

Court Document Storage 

3,104.90 

Annual Support/Maintenance 

8,872.00 

Public Defender 

1,245.00 

Home Confinement 

5.00 

Minor Room & Board 

2,701.00 

Guardian Ad Litem 

90.00 

Lee County States Attorney 

988.10 

Interest On Checking Acct. 

0.00 

Medical Costs 

328.00 

DNA Blood Draw 

0.00 

TOTAL 

$ 55,636.73 

OTHERS: 

Lee County Sheriff 

Marriage Fund of the Circuit Court 

Restitution 

DNA Identiiication 

Anti-Crime Fund 

Emergency Response 

Shining Star 

St.Marys School 

TOTAL 

I, ..1 ;11" 

/) ,". , 

.("-:;l:.. i~iL./...; .//fl ///xf ~!./L,l- 

- I I ," T 

DENISE A MCCAFFREY, ,OIRCUIT CLERK 

/. 

1 ,3 1 a . 5 6 

50.00 

7,219.68 

928.45 

0.00 

0.00 

0.00 

0.00 

$ 9,508.69 

lYIAY 2004 

Lee County 

Courts Building 

309 South Galena Ave. 

Post Office Box 325 

Dixon, IL 61021 

(815) 284-5234 

Fax; (815) 288-5615

STATE TREASURER: 

Drivers Education Fund 

V.C.V.A. 

Penalty Assessment Surcharge 

Domestic Violence 

DV Shelter Service 

Trauma 

LEADS 

Domestic Battery 

Sexual Assault 

State Fee -Traffic 

TOTAL 

FINES COLLECTED & DISBURSED TO: 

MUNI CIP .

State of II. - Police 

State ofIl. - DUI Equipment 

Drug Treatment Fund 

Sub-Total 

TOWNSHIPS: 

Alto 

Amboy 

Ashton 

Bradford 

Brooklyn 

China 

Dixon 

Franklin 

East Grove 

Harmon 

Hamilton 

Lee Center 

Marion 

Marion Dui-equip 

May 

Nelson 

Nachusa 

Palmyra 

Reynolds 

South Dixon 

Sublette 

Viola 

Wyoming 

Willow Creek 

'. 

0.00 

100.00 

866.00 

$3,875.48 

0.00 

0.00 

0.00 

0.00 

0.00 

0.00 

0.00 

0.00 

0.00 

57.84 

0.00 

0.00 

0.00 

0.00 

0.00 

0.00 

0.00 

0.00 

0.00 

0.00 

0.00 

0.00 

0.00 

0.00 

Sub-Total 57.84 

TOTAL $ 52,852.01 

CHILD SUPPORT COLLETED & DISBURSED $ 99,532.31 

PASSPORTS 1,670.00

OFFICE OF THE COUNTY CLERK AND RECORDER 

LEE COUNTY COURT HOUSE 

DIXON, ILLINOIS 61021-0329 

-.J 

PHONE 815-288-3309 

FAX 1-815-288-6492 

NANCY NELSON 

Counry Clerk and Recorder MONTHLY REPORT OF 

NANCYNELSON, COUNTY CLERK AND RECORDER 

TO THE HONORABLE CHAIRMAN AND MEMBERS OF THE LEE COUNTY BOARD: 

THE FOLLOWING ENUMERATED AMOUNTS WERE RECEIVED BY MY OFFICE DURING THE 

MONTH OF MAY 20 04 

TOTAL RECEIPTS $ 116,608.30 

MARRIAGE LI CENSE FEE.............................................. 

(VITAL RECORDS SPECIAL FUND) $ 366.00 

(EDC SPECIAL FUND) $ 334. 00 

CERTIFICATIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

MISCELLANEOUS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

(RECORDING SPECIAL FUND) $ 3,764.00 

(GIS SPECIAL FUND) $ 8,469.00 

RECORD ING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

REAL ESTATE TRANSFER STAMP SALES (GROSS).......................... 

TRUST FUND RECEIPTS 

REDEMPTIONS FROM TAX SALE............................... 

TOTAL AMOUNT OF FEES RECEIVED..................................... 

(GENERAL FUND) 3270 - $51,075.75 

(VITAL RECORDS) 3271 - ~ 366.00 

(EDC) 3272 - ~ 334.00 

(RECORDING) 32/3 - ~ 3,764.00 

(GIS) 3274 - ~ ~,469.00 

TOTAL AMOUNT OF TRUST FUNDS HELD AT BEGINNING OF MONTH............ 

RECEIVED DURING MONTH AS SHOWN ABOVE.............................. 

PAID OUT TO PURCHASERS DURING THE MONTH........................... 

BALANCE OF TRUST FUNDS HELD AT END OF MONTH....................... 

RESPECTFULLY SUBMITTED, 

N~~/~ 

MAILING ADDRESS: 

P.O. Box 329 

DIXON, IL 61021-0329 

Sharon Sawyer, Chief Deputy 

357.00 

2,969.00 

2,489.00 

34,920.50 

23,273.25 

52,599.55 

64,008.75 

92,774.55 

52,599.55 

87,808.15 

57,565.95 

Doris Long 

Donna Karlson 

Sharon Moeller 

Lora Ketchum 

Ronette McKnight 

Anna Keys 

Cathy Myers 

~

June 15 - Lee County, Illinois

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