Welfare Fund Manual-2012 - Central Industrial Security Force

9. AUDIT
Account of fund shall be audited by an auditor, appointed by unit Head of Office in every
month. In order to prevent malpractices. It shall be ensured that the accounts are audited
monthly and physical verification of stock be done quarterly by the Audit board.
The account of fund shall be audited by the concerned unit commander, Gp. Commandant,
DIG and Sector IG.
GUIDELINES FOR UTILIZATION OF CANTEEN PROFIT FOR WELFARE ACTIVITIES IN
THE FIELD FORMATIONS.
a) For improvement and maintenance of OR’s Mess, SO’s mess and transit camp mess
b) Purchase of computer for training of families/wards of CISF personnel, to be installed
in the Family Welfare Centre or similar premises of the unit, within convenient
approach and access of the wards/families.
c) Purchase of books for unit library
d) Purchase of VCD/DVD player for teaching purpose.
e) Purchase of Digital projector for recreation of families and wards of CISF personnel.
f) Improvement of sport and recreational activities.
g) Multi Gym for CISF wards
h) Opening of nursery school
i) Expenditure for refreshment during the Sainik Sammelan or any other Regimental
Function/Meeting
j) Any other bonafide purpose for the Welfare of the CISF personnel and their families
/wards.
2. With regard to (a) above, it is further clarified that 10% of canteen profits of various
units can be utilized annually by Sector IG’s for maintenance/improvement of OR’s mess,
SO’s mess and transit camp mess of any unit. Therefore, the canteen profit of 10% only of
the various units should be deposited in the Sector Headquarter which will be utilized for
maintenance / improvement of OR mess, SO mess and transit camp mess by Sector IsG
under their jurisdiction. The Sector IG’s Welfare Committee shall examine and approve the
proposal for such expenditure.
3. However, the utilization of remaining profit will be decided by Unit Welfare Committee
for the above purposes as quoted in para -2 sub-para (a) to (j) and accordingly proposal will
be moved for sanction of appropriate authority for onward procurement of items for welfare
activities. The financial powers of appropriate authority (for utilization of canteen profits) are
enumerated in Appendix ‘A’.
4. Further, the unit Managing Committee for canteen fund will meet at least once in a
month on a date to be decided by the President of the respective Committees as per existing
rules. The following criteria may be adopted:-
i) The Managing Committee of the Canteen Fund shall decide about the welfare
activities to be financed out of the fund.
ii) The Managing Committee shall decide items/ materials to be purchased and issue
instructions regarding various business transactions / welfare activities. Hence, the
purchase shall be made subject be made subject to final approved of the Managing
Committee.
iii) While submitting proposal for Admn/ Financial sanction, the Managing Committee
may specify details of each item to be purchased including cost of the item as well as
status of the Canteen Fund.
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