Welfare Fund Manual-2012 - Central Industrial Security Force

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7. DUTIES:- i) President :- The Head of Office of unit, Central Industrial Security Force as President of the Canteen will preside at General meetings and supervise the administration of the Canteen generally through the Vice president. The President (Head of Unit) of the canteen with the assistance of Vice President (2 nd in Command) and Manager of the canteen shall closely supervise the administration to ensure smooth functioning of canteen and also review the working of the staff posted therein. The staff should be posted on rotational basis and changed periodically as per administrative convenience. The key persons like Canteen manager, Treasurer, Canteen Clerk and Canteen Head Constable may continue upto maximum period of two years only. ii) Vice President :- He will be responsible to the Head of Office (President) for efficient running of the Canteen and with the assistance of the Manager of the Canteen will conduct all transactions and sanction purchase of stores. He will bear in mind that the sanction of a general meeting will be necessary for all transactions in regard to contracts and to items of heavy expenditure. He will ensure that the general meetings are held quarterly and that accounts for proceeding months are correctly maintained duly signed and a statement of receipt and payment is put up to the President by the 15 th of the following month. He will ensure that the accounts are audited annually and stocks actually checked each quarter by the Audit Board. Joint canteen account will be maintained in the name of vice president and secretary or treasurer. All cheque books, savings accounts and other valuable documents of the Canteen will be kept in the custody of Vice President. All cheques or withdrawals from the Banks will also be signed by him. iii) Manager:- He will be responsible for general supervision of all transaction and to arrange the supply of all goods locally or otherwise on reasonable price. He will also be responsible to see that Canteen under office deposits sale cash and coupons on the following working day in the Treasure chest and would see that no such amount is detained without sufficient cause. b) He will summon the line Committee to check and inspect the fresh purchases or put them up before the Vice President or President. c) He will bring to the notice of the President all articles lying unsold for more than six months and obtain his orders regarding disposal. d) He will report all damage cases of dead stocks or items of sale to the President. e) He will check the registers twice a month and the stock quarterly and will sign the registers in token of having done so. He will keep the President informed of any discrepancies discovered by him. f) He will be responsible for running the Central Industrial Security Force Tea Canteen. g) He will maintain separate sanction books for Canteen and Tea canteen and obtain sanction in those books from the chairman before any purchase is made. h) Canteen Manager can make local purchases of essential articles upto Rs.500/- at a time. iv) Canteen Head Constable:- a) He will be responsible for all articles on charge of the canteen according to the stock and dead stock register. 56
) He will regularly maintain the stock register daily sale Register (Pucca and Kuccha) credit sale ledger dead stock registers. The daily register (Pucca) and general Stock Register shall be completed daily from the daily Sale Register (Kaccha) and Daily sale Register (Pucca). c) He will be responsible for all retail business transactions and for the correction deposit of money against daily sales which should daily be entered in stock and sale register. d) He will be responsible to bring to the notice of the Manager all articles lying unsold for more than six months. e) He will inform the Manager as soon as any article is damaged rendered unserviceable or unfit for sale. f) He will be responsible for cleanliness of the canteen and Recreation room. g) He will invariably deposit the Cash obtained from daily sales in the Treasure Chest on the next working day. v) Canteen Clerk (SO/Min) a) He will be responsible for regular and proper up keep of cashbook and payment register. He will prepare bills and undertake all correspondence connected with the canteen affairs. He will prepare statement of receipt and expenditure every month, which will be put up before the President before the 15 th of the following month. b) He will receive the cash from the canteen under officer daily and prepare deposit cheque immediately which will be signed by the President. c) He will be responsible for preparing the bills. vi) Canteen Salesman :- a) They will arrange articles in the show room and store room as directed by the canteen NCO and will be responsible for the cleanliness of the canteen and recreation room and all articles therein. b) They will lay out newspapers and other journals on the tables in the Recreation Room daily by 0700 Hrs. vii) Tea Canteen In Charge:- a) He will be responsible for maintaining all the records relating to the Tea Canteen. b) He will be responsible to the Manager for the general supervision of all transactions and to arrange for supply of articles catered by the Canteen. c) He will also be responsible for depositing with the canteen Hawaldar the coupons received each day against sales. d) He will regularly maintain the stock Register daily, sales Registers. Sanction Register, daily profit Register or any other record required for running the tea Canteen. e) He will bring to the notice of the Manager of all such perishable articles, which remain unsold for more than a day. 57
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R E S T R I C T E D CENTRAL INDUSTR
Page 3 and 4:
RULES FOR THE ADMINISTRATION OF CEN
Page 5 and 6: such exigency, it will be extended
Page 7 and 8: (C) TO SANCTION TEMPORARY INTEREST
Page 9 and 10: DC / AC - 01 from each Sector (Nomi
Page 11 and 12: (3) The Secretary shall place the m
Page 13 and 14: (21) No interest will be charged fo
Page 15 and 16: Western Sector DIsG NZ-1 HQrs, Delh
Page 17 and 18: 17 ANNEXURE -('B') APPLICATION FOR
Page 19 and 20: ANNEXURE -('C') UNDERTAKING (Applic
Page 21 and 22: APPENDIX-“D” FINANCIAL POWERS F
Page 23 and 24: 23 Appendix ’D’(Contd) FINANCIA
Page 25 and 26: S.No. Para Head Sub-para Amount 1.
Page 27 and 28: 2. PRELIMINARY A) The re-framed Rul
Page 29 and 30: of lumpsum, the Risk Element will b
Page 31 and 32: have been invalided out of service
Page 33 and 34: financial year so that the accounts
Page 35 and 36: (g) Guardianship Certificate issued
Page 37 and 38: PAYMENT, IF NOT ALREADY DONE BY THE
Page 39 and 40: 21. ENHANCEMENT OF BENEFITS 1. No e
Page 41 and 42: PART - II 1. The above particulars
Page 43 and 44: APPENDIX "B" NOMINATION FOR BENEFIT
Page 45 and 46: Annuxure "B" NOMINAL ROLL OF PERSON
Page 47 and 48: RULES FOR THE ADMINISTRATION OF CEN
Page 49 and 50: 7. FINANCIAL POWERS- (Regimental Fu
Page 51 and 52: (14) The President, Vice - Presiden
Page 53 and 54: 9. RECORDS The following records wi
Page 55: a) For improvement and maintenance
Page 59 and 60: 9. AUDIT Account of fund shall be a
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Welfare Fund Manual-2012 - Central Industrial Security Force

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