Welfare Fund Manual-2012 - Central Industrial Security Force

7. DUTIES:-
i) President :- The Head of Office of unit, Central Industrial Security Force as President of the
Canteen will preside at General meetings and supervise the administration of the Canteen
generally through the Vice president.
The President (Head of Unit) of the canteen with the assistance of Vice President (2 nd in
Command) and Manager of the canteen shall closely supervise the administration to ensure
smooth functioning of canteen and also review the working of the staff posted therein. The
staff should be posted on rotational basis and changed periodically as per administrative
convenience. The key persons like Canteen manager, Treasurer, Canteen Clerk and
Canteen Head Constable may continue upto maximum period of two years only.
ii) Vice President :- He will be responsible to the Head of Office (President) for efficient
running of the Canteen and with the assistance of the Manager of the Canteen will conduct
all transactions and sanction purchase of stores. He will bear in mind that the sanction of a
general meeting will be necessary for all transactions in regard to contracts and to items of
heavy expenditure. He will ensure that the general meetings are held quarterly and that
accounts for proceeding months are correctly maintained duly signed and a statement of
receipt and payment is put up to the President by the 15 th of the following month. He will
ensure that the accounts are audited annually and stocks actually checked each quarter by
the Audit Board.
Joint canteen account will be maintained in the name of vice president and secretary
or treasurer. All cheque books, savings accounts and other valuable documents of the
Canteen will be kept in the custody of Vice President. All cheques or withdrawals from the
Banks will also be signed by him.
iii) Manager:- He will be responsible for general supervision of all transaction and to arrange
the supply of all goods locally or otherwise on reasonable price. He will also be responsible
to see that Canteen under office deposits sale cash and coupons on the following working
day in the Treasure chest and would see that no such amount is detained without sufficient
cause.
b) He will summon the line Committee to check and inspect the fresh purchases or put them
up before the Vice President or President.
c) He will bring to the notice of the President all articles lying unsold for more than six months
and obtain his orders regarding disposal.
d) He will report all damage cases of dead stocks or items of sale to the President.
e) He will check the registers twice a month and the stock quarterly and will sign the registers
in token of having done so. He will keep the President informed of any discrepancies
discovered by him.
f) He will be responsible for running the Central Industrial Security Force Tea Canteen.
g) He will maintain separate sanction books for Canteen and Tea canteen and obtain
sanction in those books from the chairman before any purchase is made.
h) Canteen Manager can make local purchases of essential articles upto Rs.500/- at a time.
iv) Canteen Head Constable:-
a) He will be responsible for all articles on charge of the canteen according to the stock
and dead stock register.
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