GRN ENTRY (Goods Received Note Entry)

GRN ENTRY (Goods Received Note Entry)
• This option is used to record the details of direct deliveries on a Goods Received
Note. The system is set up to automatically to generate a Goods Received Note
Number which enables our Payments Section to clear invoices for payment to
Suppliers. Failure to receipt goods causes delays in the payment process and can
ultimately lead to the suspension of deliveries of goods and services.
• If a Requisition has been entered as Auto-Receipted at the Requisition Entry stage
payment cannot be processed by generating a GRN Number. Authorised invoices
signed by the budget holder are required for clearance.
PROCEDURE
1. Select the GRN Entry option from the Data Entry menu then enter the Purchase
Order and the Advice Note number from the delivery docket and click OK.

2. Tab to the Line field enter the line number in the line field and enter/confirm the
advice note reference again
3. The Received quantity defaults to the quantity expected (the order quantity minus the
quantities previously received, if any). Tab to accept the default or enter the quantity
actually received.
4. If this is a partial receipt but you want to treat the PO Line as complete, check the
Complete box.
5. Select the Add/Amend option to update the line
6. Repeat Steps 2 to 6 for each Line of the Purchase Order to be received.
7. Click the Update button then enter/acknowledge the GRN Number and click OK in
the Goods Received Number dialog box.