Border Security Council Report - Office of the Governor - Rick Perry

Appendix D: BSET Grant Guidance and Application Kit
XX. ADVANCE FUNDING
A. If a financial hardship exists, a grantee may request an advance of grant funds for expenditures
incurred under this program. Requests must be made in writing by designated representative and
submitted to GDEM. GDEM will determine whether an advance will be made.
B. If a grantee is approved for an advance, the funds must be deposited in a separate, interest-bearing
account and are subject to the rules outlined in the Grantees must report any interest earned to
GDEM. Any interest earned in excess of $100 must, on a quarterly basis, be remitted to:
Payable to: Texas Department of Public Safety
Remit to: Texas Department of Public Safety
Governor’s Division of Emergency Management
Attn: BSET Program Manager
PO Box 4087
Austin, TX 7877 -0224
XXI. EQUIPMENT REQUIREMENTS
Grantee must maintain an updated inventory of equipment purchased through this grant program in
accordance with Uniform Grant Management Standards – III, State Uniform Administrative Requirements
for Grants and Cooperative Agreements, Subpart C - Post-Award Requirements, Reports, Records, Retention,
and Enforcement, . 2 Equipment.
XXII. CLOSING THE GRANT
A. All equipment must be ordered by July 1, 2009. All equipment must be received and invoices paid by
the grantee by August 1, 2009. The last day for submission of Request for Advance or Reimbursements
is October 15, 2009.
B. GDEM will close an award after receiving grantees final performance report indicating that all approved
work has been completed and all funds have been disbursed, completing a review to confirm the
accuracy of the reported information, and reconciling actual costs to awards, modifications, and
payments. If the close-out review and reconciliation indicates that the grantee is owed additional
funds, GDEM will send the final payment automatically to the grantee. If the grantee did not use all
the funds received, GDEM will issue a Grant Adjustment Notice (GAN) to recover the unused funds.
C. GDEM will unilaterally close out any grant for which the grantee does not reconcile the account and
sign a close-out GAN by November 0, 2009.
D. All BSET grant funds that are not expended by August 1, 2009 must be remitted by the grantee to
GDEM, which will de-obligate the funds and return them to the State Treasury.