Border Security Council Report - Office of the Governor - Rick Perry

Appendix D: BSET Grant Guidance and Application Kit
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5. Available federal contracts programs meeting state bid requirements are:
Generals Services Administration (GSA) schedules – NOTE: Local Governments using the
GSA schedules as Section 1122 Purchases. GSA schedules which can be accessed at http://
www.gsaelibrary.gsa.gov/ElibMain/ElibHome.
U.S. Communities Government Purchasing Alliance – U.S. Communities can be accessed at
http://www.uscommunities.org/prod/contract.asp.
VI. Equipment Title, Use, Management, and Disposition
A. Subject to the obligations and conditions set forth in this section and UGMS §__. 2, title to equipment
acquired under this grant will vest upon acquisition in the grantee.
B. If grantee is a state agency, grantee will use, manage, and dispose of equipment acquired under this
grant in accordance with state laws and procedures. All other grantees shall develop and use their
own property management systems, which must conform to all applicable state and local laws, rules
and regulations. If an adequate system for accounting for personal property owned by the local entity
is not in place or is not used properly, the Property Accounting System Manual issued by the State
Comptroller of Public Accounts will be used as a guide.
1. Equipment shall be used by the grantee for border security operations as long as needed,
whether or not border security operations continue to be supported by state funds. When no
longer needed for border security operations, the equipment may be used in other activities.
2. When acquiring replacement equipment, the grantee may use the equipment to be replaced
as a trade-in or sell the property and use the proceeds to offset the cost of the replacement
property, subject to the approval of GDEM.
. Property records must be maintained that include a description of the property, a serial number
or other identification number, the source of property, who holds title, the acquisition date, and
cost of the property, percentage of state participation in the cost of the property, the location, use
and condition of the property, and any ultimate disposition data including the date of disposal
and sale price of the property.
4. A physical inventory of the property must be taken and the results reconciled with the property
records at least once every two years.
5. A control system must be developed to ensure adequate safeguards to prevent loss, damage, or
theft of the property. Any loss, damage, or theft shall be investigated.
6. Adequate maintenance procedures must be developed to keep the property in good condition.
7. If the grantee or grantee is authorized or required to sell the property, proper sales procedures
must be established to ensure the highest possible return.
8. When original or replacement equipment acquired under this grant is no longer needed for
border security operations, disposition of the equipment will be made as follows:
a. Items of equipment with a current per-unit fair market value of less than $5,000 may be
retained, sold or otherwise disposed of with no further obligation to the awarding agency.
Methods used to determine per-unit fair market value must be documented, kept on file and
made available to the awarding agency upon request.