Border Security Council Report - Office of the Governor - Rick Perry
Border Security Council Report - Office of the Governor - Rick Perry
Border Security Council Report - Office of the Governor - Rick Perry
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Appendix D: BSET Grant Guidance and Application Kit<br />
0<br />
5. Available federal contracts programs meeting state bid requirements are:<br />
Generals Services Administration (GSA) schedules – NOTE: Local Governments using <strong>the</strong><br />
GSA schedules as Section 1122 Purchases. GSA schedules which can be accessed at http://<br />
www.gsaelibrary.gsa.gov/ElibMain/ElibHome.<br />
<br />
U.S. Communities Government Purchasing Alliance – U.S. Communities can be accessed at<br />
http://www.uscommunities.org/prod/contract.asp.<br />
VI. Equipment Title, Use, Management, and Disposition<br />
A. Subject to <strong>the</strong> obligations and conditions set forth in this section and UGMS §__. 2, title to equipment<br />
acquired under this grant will vest upon acquisition in <strong>the</strong> grantee.<br />
B. If grantee is a state agency, grantee will use, manage, and dispose <strong>of</strong> equipment acquired under this<br />
grant in accordance with state laws and procedures. All o<strong>the</strong>r grantees shall develop and use <strong>the</strong>ir<br />
own property management systems, which must conform to all applicable state and local laws, rules<br />
and regulations. If an adequate system for accounting for personal property owned by <strong>the</strong> local entity<br />
is not in place or is not used properly, <strong>the</strong> Property Accounting System Manual issued by <strong>the</strong> State<br />
Comptroller <strong>of</strong> Public Accounts will be used as a guide.<br />
1. Equipment shall be used by <strong>the</strong> grantee for border security operations as long as needed,<br />
whe<strong>the</strong>r or not border security operations continue to be supported by state funds. When no<br />
longer needed for border security operations, <strong>the</strong> equipment may be used in o<strong>the</strong>r activities.<br />
2. When acquiring replacement equipment, <strong>the</strong> grantee may use <strong>the</strong> equipment to be replaced<br />
as a trade-in or sell <strong>the</strong> property and use <strong>the</strong> proceeds to <strong>of</strong>fset <strong>the</strong> cost <strong>of</strong> <strong>the</strong> replacement<br />
property, subject to <strong>the</strong> approval <strong>of</strong> GDEM.<br />
. Property records must be maintained that include a description <strong>of</strong> <strong>the</strong> property, a serial number<br />
or o<strong>the</strong>r identification number, <strong>the</strong> source <strong>of</strong> property, who holds title, <strong>the</strong> acquisition date, and<br />
cost <strong>of</strong> <strong>the</strong> property, percentage <strong>of</strong> state participation in <strong>the</strong> cost <strong>of</strong> <strong>the</strong> property, <strong>the</strong> location, use<br />
and condition <strong>of</strong> <strong>the</strong> property, and any ultimate disposition data including <strong>the</strong> date <strong>of</strong> disposal<br />
and sale price <strong>of</strong> <strong>the</strong> property.<br />
4. A physical inventory <strong>of</strong> <strong>the</strong> property must be taken and <strong>the</strong> results reconciled with <strong>the</strong> property<br />
records at least once every two years.<br />
5. A control system must be developed to ensure adequate safeguards to prevent loss, damage, or<br />
<strong>the</strong>ft <strong>of</strong> <strong>the</strong> property. Any loss, damage, or <strong>the</strong>ft shall be investigated.<br />
6. Adequate maintenance procedures must be developed to keep <strong>the</strong> property in good condition.<br />
7. If <strong>the</strong> grantee or grantee is authorized or required to sell <strong>the</strong> property, proper sales procedures<br />
must be established to ensure <strong>the</strong> highest possible return.<br />
8. When original or replacement equipment acquired under this grant is no longer needed for<br />
border security operations, disposition <strong>of</strong> <strong>the</strong> equipment will be made as follows:<br />
a. Items <strong>of</strong> equipment with a current per-unit fair market value <strong>of</strong> less than $5,000 may be<br />
retained, sold or o<strong>the</strong>rwise disposed <strong>of</strong> with no fur<strong>the</strong>r obligation to <strong>the</strong> awarding agency.<br />
Methods used to determine per-unit fair market value must be documented, kept on file and<br />
made available to <strong>the</strong> awarding agency upon request.