Border Security Council Report - Office of the Governor - Rick Perry
Border Security Council Report - Office of the Governor - Rick Perry
Border Security Council Report - Office of the Governor - Rick Perry
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Appendix D: BSET Grant Guidance and Application Kit<br />
8<br />
c. Additional pertinent information including, when appropriate, analysis and explanation <strong>of</strong><br />
cost overruns or high unit costs.<br />
D. Financial <strong>Report</strong>ing<br />
1. Grantees must submit Financial <strong>Report</strong>s on <strong>the</strong> Request for Advance or Reimbursement form in<br />
order to receive funds. (See Appendix D for form and instructions.)<br />
2. Financial <strong>Report</strong>s for advance or reimbursement payments may be submitted as <strong>of</strong>ten as<br />
necessary, but no later than 45 days after <strong>the</strong> end <strong>of</strong> <strong>the</strong> grant performance period. The last day<br />
for submission <strong>of</strong> Request for Advance or Reimbursements is October 15, 2009.<br />
. Advance Payments. Requests for advance payments will be submitted on <strong>the</strong> Request for<br />
Advance or Reimbursement form. Copies <strong>of</strong> purchase orders must accompany this request.<br />
Upon receipt and payment <strong>of</strong> purchased equipment, grantee must submit to GDEM copies <strong>of</strong><br />
itemized invoices, bills <strong>of</strong> lading, cancelled checks and any o<strong>the</strong>r documents supporting pro<strong>of</strong> <strong>of</strong><br />
payment for eligible purchases. Advances may be requested no earlier than 0 days in advance<br />
<strong>of</strong> anticipated expenditure <strong>of</strong> funds.<br />
4. Reimbursements. Requests for reimbursement grants will be submitted on Request for Advance<br />
or Reimbursement form. Copies <strong>of</strong> purchase orders, itemized invoices, cancelled checks, and<br />
any o<strong>the</strong>r documents supporting pro<strong>of</strong> <strong>of</strong> payment for eligible purchases must be submitted<br />
to GDEM. Grantees may request funds as soon as <strong>the</strong> purchase is complete and all required<br />
supporting documentation is collected.<br />
5. All funds must be obligated by <strong>the</strong> grantee no later than May 1, 2009. All funds must be expensed<br />
by <strong>the</strong> grantee no later than August 1, 2009.<br />
E. Address for Submitting Progress and Financial <strong>Report</strong>s<br />
1. Submit required reports and documents to:<br />
Operations Section/BSET Program Manager<br />
Division <strong>of</strong> Emergency Management<br />
Texas Department <strong>of</strong> Public Safety<br />
PO Box 4087<br />
Austin, TX 7877 -0224<br />
2. If sending by courier or overnight service that requires a physical address, use this address:<br />
Operations Section/BSET Program Manager<br />
Division <strong>of</strong> Emergency Management<br />
Texas Department <strong>of</strong> Public Safety<br />
5805 North Lamar Blvd.<br />
Austin, TX 78752-0224<br />
F. Retention and access requirements for records.<br />
1. Grantees must retain all records pertaining to <strong>the</strong> performance <strong>of</strong> this grant for a period <strong>of</strong> three<br />
( ) years from <strong>the</strong> end <strong>of</strong> <strong>the</strong> grant period or <strong>the</strong> date <strong>of</strong> Grant Adjustment Notice closing <strong>the</strong><br />
award.<br />
2. If any litigation, claim, negotiation, audit or o<strong>the</strong>r action involving <strong>the</strong> records has been started<br />
before <strong>the</strong> expiration <strong>of</strong> <strong>the</strong> -year period, <strong>the</strong> records must be retained until <strong>the</strong> completion <strong>of</strong><br />
<strong>the</strong> action and resolution <strong>of</strong> all issues which arise from it, or until <strong>the</strong> end <strong>of</strong> <strong>the</strong> regular -year<br />
period, whichever is later.