Minutes - Pacifica School District
Minutes - Pacifica School District
Minutes - Pacifica School District
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1. OPEN SESSION - CALL TO ORDER<br />
<strong>Pacifica</strong> <strong>School</strong> <strong>District</strong><br />
375 Reina del Mar Avenue<br />
<strong>Pacifica</strong>, CA 94044<br />
www.pacificasd.org<br />
BOARD OF TRUSTEES MEETING<br />
January 13, 2010<br />
APPROVED MINUTES<br />
Ms. Kaufman called the meeting to order at 6:00 p.m.<br />
Present: K. Ervin, C. Kaufman, J. Weideman.<br />
Absent: E. Manning-Villar, M. O’Neill<br />
Ms. Kaufman adjourned the meeting to Closed Session.<br />
2. CLOSED SESSION<br />
(a) Public Employee Performance Appraisal<br />
Principal(s)<br />
Assistant Principal<br />
(b) Conference with Labor Negotiator<br />
Agency Negotiator: Susan Vickrey, Superintendent<br />
Employee Organizations: CSEA, LSEA<br />
(California <strong>School</strong> Employee Association, Chapter 128)<br />
(Laguna Salada Education Association)<br />
3. OPEN SESSION - FLAG SALUTE AND ROLL CALL<br />
Mr. O’Neill called the meeting to order at 7:05 p.m. There was no action taken in Closed Session.<br />
Trustee Weideman led the Flag salute.<br />
Present: K. Ervin, J. Weideman, C. Kaufman, E. Manning-Villar, M. O’Neill.<br />
Absent: None<br />
4. APPROVAL OF THE MINUTES<br />
It is recommended that the Board approve the <strong>Minutes</strong> of the December 7, 2009 Work Study Session, the<br />
December 9, 2009 Regular Board Meeting.<br />
Ms. Weideman moved, and Ms. Ervin seconded approval of the minutes noted above.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0<br />
5. APPROVAL OF THE AGENDA AND CONSENT AGENDA<br />
It is recommended that the Board approve the agenda for the January 13, 2010 meeting and all consent<br />
agenda items.
MINUTES REGULAR BOARD MEETING January 13, 2010 Page 2<br />
All items on the consent agenda will be approved with one motion, which is not debatable and which<br />
requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so<br />
requests, any item shall be removed from this section and placed in the regular order of business<br />
following approval of the consent agenda.<br />
(a) Agenda of the January 13, 2010 meeting<br />
(b) Consideration of Acceptance of Warrants<br />
It is recommended that the Board approve the attached commercial warrants for the period of<br />
12/1/09 through 12/18/09 totaling $725,073.58.<br />
(c) Service and Consultant Contract Approvals<br />
It is recommended that the Board approve the Service and Consultant contracts as presented by<br />
staff.<br />
(d) Consolidated Application Part II<br />
It is recommended that the Board approve the submission of Part II of the Consolidated Application<br />
for 2009-10 to the California State Department of Education.<br />
Ms. Ervin moved, and Ms. Kaufman seconded approval of the Agenda and Consent Agenda.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0<br />
6. COMMUNICATIONS<br />
This portion of the agenda is available to the public to address the Board on any issue that is not on the<br />
agenda. The maximum time allowed for any speaker is three minutes.<br />
(a) LSEA (Laguna Salada Education Association) None<br />
(b) CSEA (Classified <strong>School</strong> Employees Association) None<br />
(c) People Wishing to Address the Board None<br />
Kalimah Salahuddin, member of <strong>Pacifica</strong>’s Political Action Team, encouraged attendance at a Public Budget<br />
Education Meeting to be held February 1, 2010 at 7:00 p.m. in the Vallemar <strong>School</strong> MPR. It will be an open<br />
discussion format.<br />
(d) Correspondence None<br />
(e) Board/Superintendent Communications<br />
Board members discussed activities they attended since the previous Board meeting, distributed an article<br />
about another school district’s need to buy back previously sold surplus property, and encouraged participation<br />
in <strong>Pacifica</strong> <strong>School</strong> <strong>District</strong> schools’ fundraisers as well as Oceana’s Senior Exhibitions as a Community<br />
Evaluator.<br />
(f) Board Committee Reports – based upon written reports<br />
Trustee Weideman provided information on the Governor’s Summit and data presented at the Summit by<br />
California Forward’s Senior Policy Advisor.
MINUTES REGULAR BOARD MEETING January 13, 2010 Page 3<br />
7. PRESENTATIONS<br />
(a) Boardroom Curriculum Display: Sunset Ridge <strong>School</strong><br />
Ellie Cundiff, Principal of Sunset Ridge <strong>School</strong>, gave a presentation to the Board on the current Boardroom<br />
Curriculum Display from the students at Sunset Ridge <strong>School</strong>. The theme of the display is Sunset Ridge Shines.<br />
The staff at Sunset Ridge came together to put up the Display for the Board and called it their Staff Meeting!<br />
8. DISTRICT BUSINESS<br />
(a) Parcel Tax Oversight Committee Annual Report<br />
(staff time - 10 min.)<br />
Mike Ray presented the Annual Report of the Parcel Tax Oversight Committee. The Committee reviewed<br />
expenditures approved by the Board and determined them to be consistent with the ballot language contained<br />
within Measure N. The report is organized by fiscal year and relevant ballot language. Many thanks were given<br />
to the people of <strong>Pacifica</strong>, the <strong>District</strong> and the Governing Board. Jim Wagner has resigned. The Board plans to<br />
send out applications and to appoint someone to replace him.<br />
(b) Library Report<br />
(staff time - 10 min.)<br />
Kitty Mindel provided a report on libraries and their value as a key component of student education. She<br />
discussed the vision attached to the Library/Media Action Plan, and mentioned the contributions of parent<br />
volunteers to strengthen libraries throughout our <strong>District</strong>. Kitty presented the volunteers with a Certificate of<br />
Appreciation. The Board expressed their deep gratitude to the volunteers for keeping the <strong>District</strong>’s libraries<br />
alive, and adjourned the meeting to a short celebration as a “Thank You” to these vital Library Volunteers.<br />
The meeting reconvened at 8:15 p.m.<br />
(c) 2008-09 Audit Report / Approval of Findings<br />
(staff time – 5 min.)<br />
It is recommended that the Board accept the 2008-09 audit report.<br />
Ms. Weideman moved, and Ms. Manning-Villar seconded approval of the audit report for the 2008-09 fiscal<br />
year.<br />
Mr. Patel from Patel and Associates presented the report, noting there were no findings or recommendations for<br />
the current year. Corrective actions were made by the <strong>District</strong> on previous findings and/or recommendations.<br />
Patel and Associates was satisfied with the <strong>District</strong>’s compliance with the requirements. Board members<br />
commended Ms. Peterson on her work, and she extended credit to the staff at the school site, noting perfection.<br />
Mr. Patel explained the “subsequent event” in the report as an audit adjustment made as a result of the State<br />
providing different requirements to districts after the <strong>District</strong>’s books closed.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0
MINUTES REGULAR BOARD MEETING January 13, 2010 Page 4<br />
(d) State Budget Update<br />
(staff time – 10 min.)<br />
Ms. Peterson gave a PowerPoint presentation to the Board on the State Budget based on the Governor’s<br />
proposal for the next fiscal year and a two-year budget proposal package, declaring a fiscal emergency. There<br />
are no mid-year budget cuts to education for the current fiscal year. There will be a negative COLA for the next<br />
fiscal year. For more detailed information, please refer to the PowerPoint presentation posted on our website:<br />
www.pacificasd.org.<br />
A Budget Study Session is scheduled for January 20, 2010 in the <strong>District</strong> Office Boardroom. The Board will<br />
discuss the State Budget, changes in state law, requirements, flexibilities and their impact on the <strong>Pacifica</strong><br />
<strong>School</strong> <strong>District</strong>.<br />
(e) Superintendent Search Update and Profile<br />
(staff time - 5 min.)<br />
It is recommended that the Board approve the profile created by RJ Gatti Associates for use in the<br />
on-going Superintendent Search.<br />
Ms. Weideman moved and Ms. Ervin seconded approval of the Superintendent Profile (Brochure) as presented.<br />
Superintendent Vickrey proposed rejection of the brochure as presented. Staff has proofread and reviewed<br />
content and recommends the Board’s review, changes and approval of a revised draft presented by Ms.<br />
Vickrey. The Board received the valuable input from Ms. Vickrey and directed staff to send the revised draft to<br />
R.J. Gatti Associates.<br />
Ms. Weideman amended her previous motion and moved to approve the Superintendent Profile (Brochure) as<br />
revised. Ms. Ervin seconded.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0<br />
(f) Edupoint Educational Systems for the Genesis Student Information System<br />
(staff time - 5 min.)<br />
It is recommended that the Board approve the contract with Edupoint Educational Systems, LLC for<br />
the purchase of the Genesis student information system, implementation and staff development.<br />
Ms. Ervin moved and Ms. Manning-Villar seconded approval of the contract with Edupoint Educational Systems,<br />
LLC.<br />
Ms. Peterson provided the history of research on student database systems, performed by Barbara Smith who<br />
was able to narrow the search down to two systems. The service providers gave presentations to staff on their<br />
web-based systems and shared information with neighboring districts. Genesis Student Information System<br />
worked best for the districts participating in the shared use/cost of the system. Attendance, Grading and<br />
Discipline modules were key factors in making the decision. These modules will now be on-line and simplifies<br />
state reporting as well as the auditing process. Ms Peterson responded to questions from the Board and noted<br />
the significant savings to the <strong>District</strong>.<br />
The Board and Superintendent expressed their sincerest appreciation to Barbara Smith for all of her research<br />
work in this process.
MINUTES REGULAR BOARD MEETING January 13, 2010 Page 5<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0<br />
(g) Facilities Update/Post Modernization Plan<br />
(staff time – 5 min.)<br />
Ms. Peterson presented the background and processes being followed to fix the roof at Ocean Shore <strong>School</strong>,<br />
drainage at Ortega, and the water main/irrigation issues at Sunset Ridge. County Counsel is reviewing<br />
warrantee information and will direct staff with his recommendations.<br />
(h) Preventative Maintenance Update<br />
(staff time – 2 min.)<br />
Ms. Peterson presented an update, giving background on the maintenance schedule and the types of<br />
preventative maintenance performed. Ms. Peterson responded to Board inquiries about equipment<br />
replacement, safety and warrantees.<br />
(i) 2 nd Quarter Report on Williams Uniform Complaints<br />
(staff time – 2 min.)<br />
Ms. Peterson reported the <strong>District</strong> did not receive any complaints in the 2 nd quarter related to textbooks,<br />
instructional materials, teacher vacancy assignments or facilities.<br />
(j) Personnel Changes<br />
(staff time – 2 min.)<br />
Superintendent Vickrey provided a brief overview of the personnel changes that have occurred in the <strong>District</strong><br />
since the last Board meeting.<br />
9. FUTURE AGENDA ITEMS<br />
Mr. O’Neill requested a Study Session to be placed on the agenda in the future to discuss Student Services<br />
concerns and intervention as a venue for issues such as expulsions, bullying, counseling. Ms. Mindel provided<br />
information on an intervention approach used at Ingrid B. Lacy Middle <strong>School</strong> for similar issues. The subject has<br />
been placed on the future agenda without a set date.<br />
10. ADJOURNMENT<br />
Mr. O’Neill adjourned the meeting at 9:50 p.m.<br />
Cynthia Kaufman, Clerk Susan Vickrey<br />
<strong>Minutes</strong> Approved 2/3/10 Secretary to the Board