Minutes - Pacifica School District

1. OPEN SESSION - CALL TO ORDER
Pacifica School District
375 Reina del Mar Avenue
Pacifica, CA 94044
www.pacificasd.org
BOARD OF TRUSTEES MEETING
January 13, 2010
APPROVED MINUTES
Ms. Kaufman called the meeting to order at 6:00 p.m.
Present: K. Ervin, C. Kaufman, J. Weideman.
Absent: E. Manning-Villar, M. O’Neill
Ms. Kaufman adjourned the meeting to Closed Session.
2. CLOSED SESSION
(a) Public Employee Performance Appraisal
Principal(s)
Assistant Principal
(b) Conference with Labor Negotiator
Agency Negotiator: Susan Vickrey, Superintendent
Employee Organizations: CSEA, LSEA
(California School Employee Association, Chapter 128)
(Laguna Salada Education Association)
3. OPEN SESSION - FLAG SALUTE AND ROLL CALL
Mr. O’Neill called the meeting to order at 7:05 p.m. There was no action taken in Closed Session.
Trustee Weideman led the Flag salute.
Present: K. Ervin, J. Weideman, C. Kaufman, E. Manning-Villar, M. O’Neill.
Absent: None
4. APPROVAL OF THE MINUTES
It is recommended that the Board approve the Minutes of the December 7, 2009 Work Study Session, the
December 9, 2009 Regular Board Meeting.
Ms. Weideman moved, and Ms. Ervin seconded approval of the minutes noted above.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill
Noes: None
MOTION PASSED: 5-0
5. APPROVAL OF THE AGENDA AND CONSENT AGENDA
It is recommended that the Board approve the agenda for the January 13, 2010 meeting and all consent
agenda items.

MINUTES REGULAR BOARD MEETING January 13, 2010 Page 2
All items on the consent agenda will be approved with one motion, which is not debatable and which
requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so
requests, any item shall be removed from this section and placed in the regular order of business
following approval of the consent agenda.
(a) Agenda of the January 13, 2010 meeting
(b) Consideration of Acceptance of Warrants
It is recommended that the Board approve the attached commercial warrants for the period of
12/1/09 through 12/18/09 totaling $725,073.58.
(c) Service and Consultant Contract Approvals
It is recommended that the Board approve the Service and Consultant contracts as presented by
staff.
(d) Consolidated Application Part II
It is recommended that the Board approve the submission of Part II of the Consolidated Application
for 2009-10 to the California State Department of Education.
Ms. Ervin moved, and Ms. Kaufman seconded approval of the Agenda and Consent Agenda.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill
Noes: None
MOTION PASSED: 5-0
6. COMMUNICATIONS
This portion of the agenda is available to the public to address the Board on any issue that is not on the
agenda. The maximum time allowed for any speaker is three minutes.
(a) LSEA (Laguna Salada Education Association) None
(b) CSEA (Classified School Employees Association) None
(c) People Wishing to Address the Board None
Kalimah Salahuddin, member of Pacifica’s Political Action Team, encouraged attendance at a Public Budget
Education Meeting to be held February 1, 2010 at 7:00 p.m. in the Vallemar School MPR. It will be an open
discussion format.
(d) Correspondence None
(e) Board/Superintendent Communications
Board members discussed activities they attended since the previous Board meeting, distributed an article
about another school district’s need to buy back previously sold surplus property, and encouraged participation
in Pacifica School District schools’ fundraisers as well as Oceana’s Senior Exhibitions as a Community
Evaluator.
(f) Board Committee Reports – based upon written reports
Trustee Weideman provided information on the Governor’s Summit and data presented at the Summit by
California Forward’s Senior Policy Advisor.

MINUTES REGULAR BOARD MEETING January 13, 2010 Page 3
7. PRESENTATIONS
(a) Boardroom Curriculum Display: Sunset Ridge School
Ellie Cundiff, Principal of Sunset Ridge School, gave a presentation to the Board on the current Boardroom
Curriculum Display from the students at Sunset Ridge School. The theme of the display is Sunset Ridge Shines.
The staff at Sunset Ridge came together to put up the Display for the Board and called it their Staff Meeting!
8. DISTRICT BUSINESS
(a) Parcel Tax Oversight Committee Annual Report
(staff time - 10 min.)
Mike Ray presented the Annual Report of the Parcel Tax Oversight Committee. The Committee reviewed
expenditures approved by the Board and determined them to be consistent with the ballot language contained
within Measure N. The report is organized by fiscal year and relevant ballot language. Many thanks were given
to the people of Pacifica, the District and the Governing Board. Jim Wagner has resigned. The Board plans to
send out applications and to appoint someone to replace him.
(b) Library Report
(staff time - 10 min.)
Kitty Mindel provided a report on libraries and their value as a key component of student education. She
discussed the vision attached to the Library/Media Action Plan, and mentioned the contributions of parent
volunteers to strengthen libraries throughout our District. Kitty presented the volunteers with a Certificate of
Appreciation. The Board expressed their deep gratitude to the volunteers for keeping the District’s libraries
alive, and adjourned the meeting to a short celebration as a “Thank You” to these vital Library Volunteers.
The meeting reconvened at 8:15 p.m.
(c) 2008-09 Audit Report / Approval of Findings
(staff time – 5 min.)
It is recommended that the Board accept the 2008-09 audit report.
Ms. Weideman moved, and Ms. Manning-Villar seconded approval of the audit report for the 2008-09 fiscal
year.
Mr. Patel from Patel and Associates presented the report, noting there were no findings or recommendations for
the current year. Corrective actions were made by the District on previous findings and/or recommendations.
Patel and Associates was satisfied with the District’s compliance with the requirements. Board members
commended Ms. Peterson on her work, and she extended credit to the staff at the school site, noting perfection.
Mr. Patel explained the “subsequent event” in the report as an audit adjustment made as a result of the State
providing different requirements to districts after the District’s books closed.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill
Noes: None
MOTION PASSED: 5-0

MINUTES REGULAR BOARD MEETING January 13, 2010 Page 4
(d) State Budget Update
(staff time – 10 min.)
Ms. Peterson gave a PowerPoint presentation to the Board on the State Budget based on the Governor’s
proposal for the next fiscal year and a two-year budget proposal package, declaring a fiscal emergency. There
are no mid-year budget cuts to education for the current fiscal year. There will be a negative COLA for the next
fiscal year. For more detailed information, please refer to the PowerPoint presentation posted on our website:
www.pacificasd.org.
A Budget Study Session is scheduled for January 20, 2010 in the District Office Boardroom. The Board will
discuss the State Budget, changes in state law, requirements, flexibilities and their impact on the Pacifica
School District.
(e) Superintendent Search Update and Profile
(staff time - 5 min.)
It is recommended that the Board approve the profile created by RJ Gatti Associates for use in the
on-going Superintendent Search.
Ms. Weideman moved and Ms. Ervin seconded approval of the Superintendent Profile (Brochure) as presented.
Superintendent Vickrey proposed rejection of the brochure as presented. Staff has proofread and reviewed
content and recommends the Board’s review, changes and approval of a revised draft presented by Ms.
Vickrey. The Board received the valuable input from Ms. Vickrey and directed staff to send the revised draft to
R.J. Gatti Associates.
Ms. Weideman amended her previous motion and moved to approve the Superintendent Profile (Brochure) as
revised. Ms. Ervin seconded.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill
Noes: None
MOTION PASSED: 5-0
(f) Edupoint Educational Systems for the Genesis Student Information System
(staff time - 5 min.)
It is recommended that the Board approve the contract with Edupoint Educational Systems, LLC for
the purchase of the Genesis student information system, implementation and staff development.
Ms. Ervin moved and Ms. Manning-Villar seconded approval of the contract with Edupoint Educational Systems,
LLC.
Ms. Peterson provided the history of research on student database systems, performed by Barbara Smith who
was able to narrow the search down to two systems. The service providers gave presentations to staff on their
web-based systems and shared information with neighboring districts. Genesis Student Information System
worked best for the districts participating in the shared use/cost of the system. Attendance, Grading and
Discipline modules were key factors in making the decision. These modules will now be on-line and simplifies
state reporting as well as the auditing process. Ms Peterson responded to questions from the Board and noted
the significant savings to the District.
The Board and Superintendent expressed their sincerest appreciation to Barbara Smith for all of her research
work in this process.

MINUTES REGULAR BOARD MEETING January 13, 2010 Page 5
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill
Noes: None
MOTION PASSED: 5-0
(g) Facilities Update/Post Modernization Plan
(staff time – 5 min.)
Ms. Peterson presented the background and processes being followed to fix the roof at Ocean Shore School,
drainage at Ortega, and the water main/irrigation issues at Sunset Ridge. County Counsel is reviewing
warrantee information and will direct staff with his recommendations.
(h) Preventative Maintenance Update
(staff time – 2 min.)
Ms. Peterson presented an update, giving background on the maintenance schedule and the types of
preventative maintenance performed. Ms. Peterson responded to Board inquiries about equipment
replacement, safety and warrantees.
(i) 2 nd Quarter Report on Williams Uniform Complaints
(staff time – 2 min.)
Ms. Peterson reported the District did not receive any complaints in the 2 nd quarter related to textbooks,
instructional materials, teacher vacancy assignments or facilities.
(j) Personnel Changes
(staff time – 2 min.)
Superintendent Vickrey provided a brief overview of the personnel changes that have occurred in the District
since the last Board meeting.
9. FUTURE AGENDA ITEMS
Mr. O’Neill requested a Study Session to be placed on the agenda in the future to discuss Student Services
concerns and intervention as a venue for issues such as expulsions, bullying, counseling. Ms. Mindel provided
information on an intervention approach used at Ingrid B. Lacy Middle School for similar issues. The subject has
been placed on the future agenda without a set date.
10. ADJOURNMENT
Mr. O’Neill adjourned the meeting at 9:50 p.m.
Cynthia Kaufman, Clerk Susan Vickrey
Minutes Approved 2/3/10 Secretary to the Board