Functional Review of the Ministry of Education, Science and ...

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Division for Accounting and Payments and Investment Division. The other is the Administration Department with four divisions - Division of Operations, Division for IT Support, HR Division and Procurement Division. Additionally, we suggest transformation of the current Planning and Analysis Office into the Planning and Analysis Department with the Division of Planning and the Division of Statistics and upgrade of two units - the Internal Audit Unit to have 3 positions and report to the permanent secretary and Public Relations Unit as an office within the Cabinet of Minister. The Draft Report was submitted to the MEST for comments on August 31, 2009. The MEST sent its remarks on November 6, 2009. The MEST’s remarks contain brief description of a new MEST’s organogram proposed recently by a MEST’s committee with no further details about its single components. As for the Draft Report, the MEST’s remarks limited themselves to statements that the report’s recommendations have been considered when designing the new organogram. Therefore, no changes in the Draft Report have been made and FRIDOM team’s comments on the new MEST´s organogram have been added to the report as Annex 2. 4
Introduction This report presents results of the functional review of the Ministry of Education, Science and Technology (MEST) in Kosovo and has been prepared by the FRIDOM project. The functional review focuses on the administrative capacity issues in the education sector, reviews the objectives, functions, structures, procedures and personnel of the MEST and subordinated agencies and as the result proposes recommendations for improvement of the existing situation. The process of the functional reviews is based on the May 2006 decision No 08/197 of the Prime Minister of Kosovo to request support from the UK government (DFID) to undertake an assessment of central institutions. In February 2007, the Government made the functional review and re-organization of its administrative structure a key objective of its newly published Public Administration Reform (PAR) Strategy and Action Plan. The FRIDOM Project has been launched in April 2008 and involves all ministries (except for the newly created foreign affairs and defense ministries) as well as horizontal business functions of the government such as human resource management, procurement, e-government and others. Most Central and Eastern European countries have undertaken similar functional reviews processes in the lead-up to the European Union accession. As these experiences show, there is a high risk that the recommendations from functional reviews done by external consultants are not implemented. Therefore, Kosovo’s approach to functional reviews is that recommendations from reviews will be translated into Strategic development plans (SDPs) of ministries by the relevant institutions themselves and also into further updating of the Kosovo’s Public Administration Reform Strategy. As a part of the review, the FRIDOM Team prepares an Analytical Report outlining options for restructuring and capacity development of each portfolio. It also provides support and capacity building to the line ministries, which are responsible for developing the SDPs. The Analytical Report is structured into three major sections. Part A briefly presents the review findings and recommendations with regard to the overall mission and scope of competences of the MEST, looking at the functions, organization and staffing through the lens of the whole institution. Part B presents findings and recommendations for specific departments/agencies. Part C concludes the report with a summary of organizational and other changes as well as options for sequencing and implementation of the recommendations. The formulations of the findings and recommendations come from the interviews with the MEST’s employees, from the study of documents about Kosovo’s education sector as well as the whole public administration. The comparisons with the similar ministries of 6 small EU member states have been also used to a large extent as well as personal experience of the authors. Most of the findings and recommendations of this report have been presented and discussed at two meetings with the MEST’s management. Feedback from the discussion has already been incorporated into the text of the report. 1 The Draft Report was submitted to the MEST for comments on August 31, 2009. The MEST sent its remarks on November 6, 2009. The MEST´s remarks contain brief description of a new MEST´s organogram proposed recently by a MEST´s committee and the scheme of the upper level of the organogram with no further details about its single components. As for the Draft Report, the MEST´s remarks limited themselves to statements that the report´s recommendations have been considered when designing the new organogram. Therefore, no changes in the Draft Report have been made and FRIDOM team´s comments on the new MEST´s organogram have been added to the report as Annex 2. 1 There ARE a few changes in this report compared with presentations, particularly the establishment of the Administration Department, which is based on the overall FRIDOM analysis carried out for all the ministries 5
Page 1 and 2: Functional Review and Institutional
Page 3: EXECUTIVE SUMMARY This report prese
Page 7 and 8: have been assessed and reviewed by
Page 9 and 10: Chart 3 Chart 4 In terms of how the
Page 11 and 12: Based on this analysis, we make 2 r
Page 13 and 14: Recommendation A.12: Gradually add,
Page 15 and 16: iii) Division of special education,
Page 17 and 18: Internal Audit In the small EU coun
Page 19 and 20: There is the basic IT support, whil
Page 21 and 22: Table 2: Comparisons of agencies in
Page 23 and 24: Pre-university Education Developmen
Page 25 and 26: Table 3: Lower level of the recomme
Page 27 and 28: Based on the new R&D strategy decid
Page 29 and 30: Annex 1: List of interviews Organiz
Page 31: Annex 2: FRIDOM’s comments on the

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