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STAFFING There were no staffing changes in 2002-03. • Thouraya Raiss, Manager of the Overseas Resource Center, took a maternity leave beginning June 2003. OVERVIEW OF 2002-2003 SEVIS AND RELATED IMMIGRATION ISSUES SEVIS Last year’s Annual Report discussed the approach of SEVIS: the Student and Exchange Visitor Information System. Legislation in the spring of 2002 mandated that this system, a means of tracking those on F-1 and J-1 visas, was to become operational no later than Jan 30, 2003. On or before this date all institutions that wished to accept students and scholars on F-1 and J-1 visas needed to 1) be approved by the Immigration Service to use SEVIS and 2) begin using SEVIS to issue new documents and replacing non-SEVIS documents. SEVIS was described by the federal government as the reengineered student and exchange visitor (F, M and J visa categories) process designed to convert a manual, paper-driven process to an automated one and: • Collect, maintain, and track information relative to international students and exchange visitors • Improve data collection and reporting • Facilitate compliance with regulations • Monitor school and exchange visitor programs SEVIS is also intended to be: • A data base of current international student and exchange visitor information • A data base of easily shared information • A tool to monitor and track F, M, and J nonimmigrants • A tool that can recognize, predict and report trends and anomalies In order to prepare for SEVIS the I-Center focused on the following areas, beginning in the late summer of 2002. • Clarification of the SEVIS Regulations. Essentially SEVIS requires institutions to report , electronically, selected data on all those students and scholars on F and J visas. The majority of the data elements are those that institutions have been required to keep, in some form, since 1983. • Under SEVIS institutions, or their Designated School Officials, (DSOs) are required to report the following on F-1 students: WITHIN 21 DAYS of the occurrence of the following events: • Any student who has failed to maintain status or complete his or her studies • A change of the student or dependent’s legal name , U.S. address or program of study • Any student who has graduated early or prior to the program end date listed on SEVIS form I-20 • Any disciplinary action taken by the school against the student as a result of the student being convicted of a crime • Any other notification request made by SEVIS to the DSO with regard to the current status of the student No later than 30 days after the start of each quarter: • Whether the student has enrolled in the school, dropped below a full course of study (without prior authorization by the DSO), or failed to enroll • The current address of each enrolled student • The start of the student’s next session, term or semester Under SEVIS institutions, or their Responsible Officers are required to report the following on J-1 students and scholars: • Create EV—Program Acceptance • Validation of Program Participation • Personal Information/Financial Information 9
• Add New Site of Activity • Delete a Site of Activity • Update Subject/Field Code Program of Activity • Change/Extend Program of Activity • Update Matriculation • Correct Minor/Technical Infraction of Regulations • Terminate EV from Program • Completion of Program of Activity • Bring Dependent (s) to US • Dependent (s) Departure • End Status for Dependent (s) Whether to use a third party software product or take advantage of the proposed SEVIS Patch that was being offered by PeopleSoft. It was decided to use the PeopleSoft PASS solution (Patriot Act SEVIS Solution). During the fall of 2002, and indeed throughout the entire academic year, regular meetings were held with representatives from the I-Center, ITSS, Registrar’s Office, and School Officials to develop a working process for implementing PASS. It was clear in fall of 2002 that Stanford would not be ready to batch information to SEVIS by the January 30, 2003 deadline and that RTI would have to be used for a considerable time after January 30. This proved to be the case and batch processing through PASS was not available until the late summer of 2003. In addition it soon became clear that PASS was focusing initially on F-1 students, and leaving the issue of J-1 visa holders until later. This meant that RTI was the only practical solution for J-1 visa holders until the academic year 2003-2004. Small working groups, within the I-Center, but also utilizing other office expertise, began meeting to evaluate the work processes that would need revising and to tabulate the issues that would arise when we began using SEVIS on a day-to-day basis. Once the final SEVIS regulations were published in December of 2002, this process took on more urgency as it became clear that 1) some of the regulations were not clear and 2) some routine work procedures could not be done through the batch process. During the summer of 2002 and fall of 2003 the I-Center requested additional, temporary, staff support in order to be able to meet the compliance requirements of SEVIS in the first year of operation. The December 2002 regulations stated that before August 1, 2003 all continuing F-1 and J-1 visa holders (and their dependents) had to be entered into PASS. This amounted to nearly 4,000 records, all of which would need to be entered one by one through RTI. Before this could be done all files would need to be checked to assure the accuracy of data, a check that included both paper files and those residing in PeopleSoft. Because much of the work of implementing SEVIS was tied to using the PASS product it was decided, in January 2003, that ITSS would provide funds for two one year temporary positions. Suffice it to say, that without these positions, we would not have been able to meet the August 1 deadline imposed by federal regulation. On September 18, 2002, INS published an interim final SEVIS rule requiring certification of all approved schools by January 30, 2003. The certification involved an on-line form, followed by a site visit. Schools were also to be recertified every two years. Stanford completed this process in the fall of 2002 and was approved as a SEVIS school in early January 2003. It was clear that SEVIS would have a major impact on the way our work was structured. In order to better evaluate this, the I-Center requested guidance from the Dean of Students and Vice-Provost for Student Affairs to develop a long-term strategy for assessing our work procedures and responsibilities. In July 2003 John Pearson met with colleagues from University of Pennsylvania, Duke, Columbia, and Yale to share concerns and advice about the longer term affects of SEVIS on international offices. It was also clear that, in order to implement SEVIS we would also need to inform the campus community of the details of this new requirement. In order to accomplish this the I-Center: • Placed an ad in the Stanford Daily explaining the details of the system and responsibilities placed on Stanford • Offered regular workshops and information sessions for departmental administrators • Produced numerous Web based documents that explained SEVIS and it’s impact on the campus. These documents can be found on http:// icenter.Stanford.edu • Provided email and web information for students on a regular basis 10 Bechtel International Center Annual Report 2002-2003
Page 1 and 2: The Bechtel International Center An
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Page 5 and 6: Past presidents of the CCIS (Commun
Page 7 and 8: 6 Bechtel International Center Annu
Page 9: 8 Bechtel International Center Annu
Page 13 and 14: • Coordinating a special annual m
Page 15 and 16: BECHTEL INTERNATIONAL CENTER ADVISO
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Page 19 and 20: SERVICES TO INTERNATIONAL FAMILIES
Page 21 and 22: Green Library United Campus Ministr
Page 23 and 24: OVERSEAS RESOURCE CENTER I. OVERSEA
Page 25 and 26: THE FOLLOWING STUDENTS WERE AWARDED
Page 27 and 28: WHERE STANFORD STUDENTS STUDIED ABR
Page 29 and 30: Where Stanford Students Studied Abr
Page 31 and 32: work from IEMS. We are still asking
Page 33 and 34: Community Committee for Internation
Page 35 and 36: NEW INTERNATIONAL GRADUATE STUDENT
Page 37 and 38: PROGRAMS AND EVENTS AT THE I-CENTER
Page 39 and 40: Present and past Directors of Stanf
Page 41 and 42: 40 Bechtel International Center Ann
Page 43 and 44: Comparison of international and dom
Page 45 and 46: J-1 Visas 24% International student
Page 47 and 48: Ten most popular departments of mat
Page 49 and 50: 18000 16000 14000 12000 10000 8000
Page 51 and 52: 700 600 500 400 300 200 100 0 900 8
Page 53 and 54: Numbers of matriculated internation
Page 55 and 56: Comparison of totals of undergradua
Page 57 and 58: 800 700 600 500 400 300 200 100 0 C
Page 59 and 60: Electrical Engineering 6 Endocrinol
Page 61 and 62:
VISITING SCHOLARS AND POSTDOCTORAL
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COUNTRY/DEPARTMENT/DISCIPLINE TOTAL
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