Minutes - Pacifica School District
Minutes - Pacifica School District
Minutes - Pacifica School District
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BOARD MEMBERS PRESENT:<br />
Karen Ervin, President<br />
Michael O’Neill<br />
Eileen Manning-Villar<br />
Cynthia Kaufman<br />
Joan Weideman<br />
ADMINISTRATIVE STAFF PRESENT:<br />
Susan Vickrey, Superintendent<br />
Kitty Mindel, Assistant Superintendent<br />
Josephine Peterson, Chief Business Official<br />
Flo Derby, Board Scribe<br />
1. OPEN SESSION - CALL TO ORDER<br />
<strong>Pacifica</strong> <strong>School</strong> <strong>District</strong><br />
375 Reina del Mar Avenue<br />
<strong>Pacifica</strong>, CA 94044<br />
www.pacificasd.org<br />
BOARD OF TRUSTEES MEETING<br />
September 9, 2009<br />
APPROVED MINUTES<br />
Ms. Ervin called the meeting to order at 6:00 p.m. announcing that all Board members, Superintendent Vickrey, Assistant Principal Kitty<br />
Mindel and Chief Business Official Josie Peterson were present.<br />
2. CLOSED SESSION<br />
(a) Superintendent Evaluation<br />
(b) Conference with Labor Negotiator<br />
Agency Negotiator: Susan Vickrey, Superintendent<br />
Employee Organizations: CSEA, LSEA<br />
(California <strong>School</strong> Employee Association, Chapter 128)<br />
(Laguna Salada Education Association)<br />
3. OPEN SESSION - FLAG SALUTE AND ROLL CALL<br />
Ms. Ervin called the meeting to order at 7:08 p.m. She stated there was no action taken at the Closed Session meeting. Mr. O’Neill led<br />
the Pledge of Allegiance. All Board members were present.<br />
4. APPROVAL OF THE MINUTES<br />
It is recommended that the Board approve the <strong>Minutes</strong> of the August 12, 2009, August 19, 2009 and August 26, 2009 Regular<br />
Board Meetings.<br />
Ms. Weideman moved approval of the <strong>Minutes</strong> of August 12, August 19 and August 26, 2009; motion seconded by Ms. Kaufman. Ms.<br />
Ervin noted a minor correction to the <strong>Minutes</strong> of August 12 th , so noted for the record. (Pg. 6, line 5, word 5, change to decision.)<br />
ROLL CALL:<br />
Ayes: Weideman, Kaufman, Manning-Villar, O’Neill and Ervin<br />
Noes: None<br />
Absent: None
MINUTES REGULAR BOARD MEETING September 9, 2009 Page 2<br />
MOTION PASSED: 5-0<br />
5. APPROVAL OF THE AGENDA AND CONSENT AGENDA<br />
It is recommended that the Board approve the agenda for the September 9, 2009 meeting and all consent agenda items.<br />
All items on the consent agenda will be approved with one motion, which is not debatable and which requires a unanimous vote<br />
for passage. If any member of the Board, the Superintendent, or the public so requests, any item shall be removed from this<br />
section and placed in the regular order of business following approval of the consent agenda.<br />
Mr. O’Neill moved approval of the Agenda and the Consent Agenda; motion seconded by Ms. Kaufman.<br />
(a) Agenda of the September 9, 2009 meeting<br />
(b) Consideration of Acceptance of Warrants<br />
It is recommended that the Board approve the attached commercial warrants for the period of 7/28/09 through 8/29/09<br />
totaling $677,488.47.<br />
(c) Service and Consultant Contract Approvals<br />
It is recommended that the Board approve the Service and Consultant contracts as presented by staff.<br />
Contractor/Consultant Dollar Amount Term of Contract<br />
1. Commercial Tree Care $15,000.00 August 18, 2009<br />
Santa Clara, CA 95052 through November 18, 2009<br />
<strong>District</strong>: Annual Lawn Care, Tree and Shrub Service:<br />
Contract #: 001754<br />
Fund/Site: Building Fund/Sites<br />
1. Cabrillo <strong>School</strong> - $1.186.00<br />
2. Ingrid B. Lacy Middle <strong>School</strong> - $1,536.00<br />
3. Ocean Shore <strong>School</strong> - $2,323.00<br />
4. Ortega <strong>School</strong> - $3,981.00<br />
5. Sunset Ridge <strong>School</strong> - $2,547.00<br />
6. Vallemar <strong>School</strong> - $3,427.00<br />
Budget Account Code 21-9011-0-0000-8100-5838-XXX-0830<br />
2. Pacific West Security. $1,282.00 August 19, 2009<br />
San Jose, CA 95131-2434 through September 19, 2009<br />
<strong>District</strong>: Linda Mar <strong>School</strong> – Add 3 door contacts @ $275 each; add 1 audio sensor @ $300 each; wiring and labor @ $225.<br />
Plus $9.00 fee per month.<br />
Contract #: 001755<br />
Fund/Site: Building Fund/Linda Mar<br />
Budget Account Code: 21-9011-0-0000-8500-6200-003-0830<br />
3. Pacific Coast Painting Company, Inc. $14,990.00 August 20, 2009<br />
<strong>Pacifica</strong>, CA 94044 through September 20, 2009<br />
<strong>District</strong>: Exterior Painting of the Back and Right sides of the Fairmont <strong>School</strong>.<br />
Contract #: 001756<br />
Fund/Site: Deferred Maintenance/Fairmont
MINUTES REGULAR BOARD MEETING September 9, 2009 Page 3<br />
Budget Account Code: 14-6205-0-0000-8100-5838-009-0812<br />
4. Krisshawn M. Butler . $1,680.00 August 31, 2009<br />
<strong>Pacifica</strong>, CA 94044 through June 10, 2010<br />
<strong>District</strong>: Drum Line Coach and Percussion Technician<br />
Contract #: 2009026<br />
Fund/Site: General Fund<br />
Budget Account Code: 01-9112-0-1140-1000-5827-025-0135<br />
01-9113-0-1140-1000-5827-025-0135<br />
(d) Overnight Field Trip Approvals (AR 6153)<br />
It is recommended that the Board approve the overnight field trips as presented.<br />
(e) Work Study Program Agreement with San Mateo County Community College <strong>District</strong><br />
It is recommended that the Board renew the agreement with the San Mateo County Community College <strong>District</strong> to allow for<br />
the placement of Skyline College students as tutors in <strong>Pacifica</strong> <strong>School</strong> <strong>District</strong> schools under the supervision of the <strong>Pacifica</strong><br />
<strong>School</strong> Volunteers.<br />
(f) Board Bylaws, Policies and Administrative Regulations<br />
ROLL CALL:<br />
Ayes: Weideman, Kaufman, Manning-Villar, O’Neill and Ervin<br />
Noes: None<br />
Absent: None<br />
MOTION PASSED: 5-0<br />
6. COMMUNICATIONS<br />
This portion of the agenda is available to the public to address the Board on any issue that is not on the agenda. The maximum<br />
time allowed for any speaker is three minutes. Ms.Ervin read the guidelines for public comment.<br />
(a) LSEA (Laguna Salada Education Association) None<br />
(b) CSEA (Classified <strong>School</strong> Employees Association) None<br />
(c) People Wishing to Address the Board<br />
Karla Robbins, parent, addressed the Board regarding a situation where her child on the wait list was inadvertently passed over. The<br />
error was accidentally discovered. She respectfully asked the Board to grant a special consideration for her son to be placed in second<br />
grade at the school of choice.<br />
(d) Correspondence<br />
Ms. Vickrey noted a magazine called “Bay Area Parents” where she read about schools in San Mateo County that are viewed as<br />
exceptional. Vallemar <strong>School</strong> is one of them. There is a nice article about the school, applauding the <strong>District</strong> for doing so well on limited<br />
resources. Ms. Vickrey felt it was a good indicator the <strong>District</strong> is doing something right if we are considered on the same level with a<br />
school in Hillsborough. She also received the announcement for the Annual <strong>School</strong> Board Conference in San Diego and confirmed that<br />
due to budget constraints, the Board’s decision had been to cut this expense from the budget.<br />
Ms. Ervin felt that it is a valuable conference once a year, but that the Board’s decision to cut participation was a wise one.<br />
(e) Board/Superintendent Communications<br />
Ms. Weideman attended the Curriculum Work Study. She attended the Fairmont Dedication of the field that had been restored by an<br />
agreement with St. Ignatius High <strong>School</strong> of San Francisco for use of the field. Part of the agreement includes making the field available
MINUTES REGULAR BOARD MEETING September 9, 2009 Page 4<br />
for use by <strong>Pacifica</strong> sports groups at the usual <strong>District</strong> rate. She attended the <strong>Pacifica</strong> Collaborative meeting, which will be discussed later<br />
tonight. She is interested in the Board discussing “Vista Corps”, an organization involved in renovating schools. She will attend the San<br />
Mateo County <strong>School</strong> Boards Association meeting on September 21st . The Executive Director is instrumental in discussing with the<br />
legislature issues that are of concern to school boards. Ms. Weideman followed up with Jean Holbrook, County Office of Education,<br />
about the homework center applications. They are coming in to the County lat,e and there is discussion about an earlier deadline. She<br />
is also talking with Teresa Parsons at the County Office and getting more information about the Enron accounting the State is forcing<br />
upon districts.<br />
Ms. Kaufman attended the Curriculum Work Study and met with the Green Committee.<br />
Ms. Manning-Villar attended the Curriculum Work Study. The next day she went to the first day back with teachers. She went to the<br />
Professional Development 504 for Special Education. She plans to attend Back-to-<strong>School</strong> nights. She also announced a fundraiser for<br />
Ocean Shore <strong>School</strong> this Friday: Karaoke Night at Cheers (Linda Mar Shopping Center). She also feels the Fog Fest is an important<br />
event to attend since all of the schools have some sort of fundraising activity there.<br />
Mr. O’Neill was also at the Curriculum Work Study and the Teachers’ opening day. He also promoted the Fog Fest for not only the<br />
schools, but all non-profits, such as Girl Scouts, Little League, etc. One Boy Scout troop made over $1,500 selling ice. All non-profits<br />
are experiencing reduced donations, so this is an opportunity to support them and have some fun.<br />
Ms. Ervin went to the Curriculum Work Study and the First Day for teachers. She attended the Joint City Council-Jefferson Union High<br />
<strong>School</strong>-<strong>Pacifica</strong> <strong>School</strong> <strong>District</strong> meeting where one interesting discussion was around what happened at Skyline College and at Hillsdale<br />
High <strong>School</strong>. Some people believe that due to the recession and accompanying hardships, we are seeing an increased number of such<br />
occurrences. Funding for counseling in schools and campus police officers is being reduced and it seems we all need to work together<br />
to do whatever we can to help people in need of counseling. It was very informative. She will attend Back-to-<strong>School</strong> nights. She plans<br />
to attend the County <strong>School</strong> Boards Association meeting with Ms. Weideman.<br />
Ms. Vickrey went to several meetings: Green Committee, Joint City Council-Jefferson Union High <strong>School</strong> <strong>District</strong>- <strong>Pacifica</strong> <strong>School</strong> <strong>District</strong><br />
meeting; speaker at the Mother’s Club, whose numbers are growing. She and Ms. Weideman filmed a segment for <strong>Pacifica</strong> Currents<br />
(Channel 26). It is streaming on YouTube. Ms. Weideman said they are doing a series on education, including the <strong>Pacifica</strong> Education<br />
Foundation and the <strong>Pacifica</strong> <strong>School</strong> <strong>District</strong>. Ms. Ervin asked that the schedule be posted on the <strong>District</strong>’s website.<br />
(f) Board Committee Reports – based upon written reports None<br />
7. PRESENTATIONS<br />
(a) <strong>Pacifica</strong> <strong>School</strong> Volunteers<br />
Ms. Weideman spoke as the Interim Executive Director for the <strong>Pacifica</strong> <strong>School</strong> Volunteers (“PSV”), a position she stepped into when Gail<br />
Benton-Shoemaker, former director, had taken a paid position elsewhere at the end of July. Ms. Weideman has been serving on the<br />
board of the PSV for two or three years. She will serve as Interim Director until someone is hired in the fall. Ling-Fong Chung and Mr.<br />
Zachariou will be helping with grant reports and such. She believes this organization is a very important asset to the community because<br />
it brings the community into schools. Over 600 volunteers are placed in the <strong>Pacifica</strong> <strong>School</strong> <strong>District</strong> and the Jefferson High <strong>School</strong><br />
<strong>District</strong>. She noted that PSV does not place parent volunteers while they have children in the schools. These are community<br />
volunteers. Background checks are done on all volunteers.<br />
Ms. Weideman feels that PSV is important on an emotional level. Struggling children need adults in their lives, and although teachers<br />
provide that, having someone special that comes to the classroom and cares for that specific child is very invaluable. One parent told<br />
her that since her child had been assigned a volunteer, it was the first time her child had felt strong in math and that volunteer wants to<br />
move with that child. She elaborated on the benefits and value of the volunteer hours. She summarized by stating that 17,184 volunteer<br />
and parent training hours were donated. The independent sector values such hours in California at $21.97 per hour, amounting to a<br />
value of $377,532.48. She enjoys involvement in this organization, and she thanked the <strong>District</strong> for its support and cooperation.<br />
Ms. Ervin praised the phenomenal work of PSV and was amazed at the numbers mentioned. She extended her gratitude to PSV.<br />
(b) Rob Schneider Music Foundation<br />
Mrs. Pilar Schneider, President of the Rob Schneider Music Foundation, noted the Foundation has been supporting the <strong>Pacifica</strong> <strong>School</strong><br />
<strong>District</strong> for 14 years. She announced a fundraiser to be held on February 6, 2010, at the Hyatt Regency in Burlingame to benefit the<br />
Foundation. She presented a check for $143,655 to the Board.<br />
Ms. Ervin expressed her gratitude to the Foundation. In these difficult financial times, to come through with this kind of gift for a small<br />
town music program is an incredible thing. She noted the Board’s gratitude to Rob Schneider as well. Mr. O’Neill acknowledged that in
MINUTES REGULAR BOARD MEETING September 9, 2009 Page 5<br />
the 14 years the foundation has been doing this, well over $1-million has been raised. Because of the support at the elementary school<br />
level, Terra Nova High <strong>School</strong> has a band. It feeds itself through. Music is now being enjoyed at the football games. It is growing, and<br />
they are very talented.<br />
Ms. Ervin commented that at the Joint Meeting it was noted that were it not for the Rob Schneider Music Foundation, there would be no<br />
band at Terra Nova. Other schools are having a hard time.<br />
Ms. Weideman shared that her son attends Riordan and wanted to be in a marching band. He tried out for a slot (only four freshmen are<br />
allowed in the marching band). Three of those appointed are from <strong>Pacifica</strong>. The level of music learned has jettisoned them to other<br />
possibilities.<br />
8. DISTRICT BUSINESS<br />
(a) Approval of Unaudited Actuals for Fiscal Year 2008-09<br />
It is recommended that the Board approve the preliminary financial statement for the 2008-09 fiscal year, and authorize the<br />
Superintendent to file statements with the San Mateo County Department of Education.<br />
Ms. Weideman made a motion to approve the preliminary financial statement for the 2008-09 fiscal year and authorize the<br />
Superintendent to file statements with the San Mateo County Department of Education; motion seconded by Ms. Manning-Villar.<br />
Ms. Peterson presented the report, stating that in accordance with AB 1200, Education Code 42100, the Board must approve an annual<br />
statement of all receipts and expenditures of the <strong>District</strong> for the preceding year. After approval by the Board, the report is forwarded to<br />
the San Mateo County Department of Education, which reviews the report for accuracy and compliance with the technical provisions of<br />
the Code sections, then forwarding the document to the Superintendent of Public Instruction. A copy is also forwarded to the <strong>District</strong>’s<br />
auditors in preparation for the audit.<br />
On June 17, 2009, the Board adopted the budget for the 2009-2010 fiscal year based on the Governor’s May Revision to the State<br />
Budget. This document included estimated revenues and expenditures and fund balances for the 2008-09 fiscal year. The item<br />
presented tonight reflects the actual revenues and expenditures for 2008-09 and updated projections for 2009-2010 based on the final<br />
State Budget that was passed in July 2009. This report includes the details of the changes through the year. Ms. Peterson said that<br />
usually the Board would do a revised budget in November. Due to the differences in the revisions made early, a revision to the <strong>District</strong>’s<br />
budget was done. Staff is currently finalizing enrollment and staffing. A revised budget will again be presented in December as part of<br />
the First Interim Report that will more accurately reflect the projected expenditures for 2009-10 in addition to any additional State cuts. .<br />
The <strong>District</strong> ended 2008-09 with a substantial ending fund balance as explained by Ms. Peterson and listed in the staff report.<br />
Ms. Peterson noted that Special Education continues to be the <strong>District</strong>’s most significant unfunded mandate. In 2008-09, the <strong>District</strong>’s<br />
final contribution to Special Education equaled $2.2-million and the total Special Education expenditures were $4.9-million.<br />
Mr. O’Neill wanted to confirm that this is money that the State allocated so we can count it in our budget, although the money may not<br />
have been received. Ms. Peterson explained that over the last few years, the State has increased the amount of funding they are not<br />
paying the <strong>District</strong>. She explained some of the accounting applied. Basically, since the State does not pay the <strong>District</strong> the money, the<br />
State does not book it as payable. This is a different type of accounting than traditionally known accounting. The districts have been told<br />
to book the funds as receivables even though the money is not paid until July. These reports have been prepared in accordance with the<br />
instructions of the San Mateo County Office of Education because if we do not, the reports will not be approved but will be returned to the<br />
<strong>District</strong> for revision.<br />
Mr. O’Neill asked exactly how much the <strong>District</strong> is owed by the State of California. This is money the State has allocated but we have not<br />
necessarily received. Ms. Peterson said it is over $3-million that is reflected in the books that was not actually received as of June 30 th .<br />
It has now been received, except for the federal monies. There is still money owed by the State that we will not receive until<br />
October/November.<br />
Ms. Weideman said it is essentially a cash flow issue. Ms. Peterson agreed and stated that is why the <strong>District</strong> cut off some of the<br />
spending early in the year. If not for the Parcel Tax funds and the Federal Stimulus money received, the <strong>District</strong> would have serious cash<br />
flow problems. The payroll is $1-million a month. So if you do not have at least $1-million in reserve you will not make payroll each<br />
month. Funds are received at various points throughout the year.<br />
Mr. O’Neill stated the legislators have approved a negative amortization loan on the State of California. The interest is accruing to the<br />
principal. Eventually the piper will have to be paid by whatever means. He feels such actions by the State to be irresponsible.<br />
Ms. Weideman stated she and Ms. Peterson sat down and did some basic figures. The <strong>District</strong>’s cushion is about $500,000. There was<br />
some additional discussion back and forth about the fact that the <strong>District</strong> is forced to do accounting as dictated by the State and the<br />
County.<br />
Ms. Ervin thanked Ms. Peterson for all the detailed information that she had provided.<br />
ROLL CALL:
MINUTES REGULAR BOARD MEETING September 9, 2009 Page 6<br />
Ayes: Weideman, Kaufman, Manning-Villar, O’Neill and Ervin<br />
Noes: None<br />
Absent: None<br />
MOTION PASSED: 5-0<br />
(b) Adoption of the Gann Limit Resolution No. 2009-09-09 –A<br />
It is recommended that the Board approve Resolution No. 2009-09-09 –A to adopt the Gann Limit for 2009-10 fiscal year.<br />
Ms. Weideman moved adoption of Resolution No. 2009-09-09; seconded by Ms. Kaufman.<br />
Ms. Peterson presented the staff report. This item brings forth a resolution for adoption that establishes the Gann Limit for FY 2008-09<br />
and a projected Gann limit for 2009-10. This is in accordance with the provisions of Article XIII-B and applicable statutory law. The<br />
appropriation will be reported to the Superintendent of Public Instruction and to the Director of Finance.<br />
Legislation enacted in 1989 to implement Proposition 98 requires each school district to recalculate its prior year appropriation limit.<br />
Education Code sections 1629 and 42132 require that the Governing Board adopt a resolution stating the actual appropriation limit for<br />
the preceding fiscal year. The Gann Limit calculation has been made available for public inspection. The recalculated Gann Limit has<br />
been set at $19,740,918.37 and the 2009-10 estimated Gann Limit is targeted at $21,010,685.18.<br />
ROLL CALL:<br />
Ayes: Weideman, Kaufman, Manning-Villar, O’Neill and Ervin<br />
Noes: None<br />
Absent: None<br />
MOTION PASSED: 5-0<br />
(c) Parcel Tax Review<br />
Ms. Vickrey summarized the staff report. The voters approved Measure N (Save <strong>Pacifica</strong> <strong>School</strong>s Act) in May 2008, which provides a<br />
parcel tax of $96 per parcel to be used to support the <strong>Pacifica</strong> <strong>School</strong> <strong>District</strong>. The <strong>District</strong> expected approximately $1-million. There is a<br />
senior exemption that was difficult to estimate and depended on seniors filing for an exemption with the <strong>District</strong>. The <strong>District</strong> receives<br />
the funds from the County twice a year based on what the County actually receives. It took a long period of time to figure out what the<br />
<strong>District</strong> would actually receive. Based on the Board’s approved expenditures for 2008-09, there is a carryover balance to 2009-10 of<br />
$160,438. We anticipate that revenue for this year will be similar.<br />
Connie Tse, teacher in the <strong>District</strong>, asked the Board to consider returning the carryover funds back to the school sites.<br />
Krista Carroll, teacher in the <strong>District</strong>, noted that teachers had agreed to sacrifice pay and take furlough days due to lack of funds. Now<br />
we know there remains money to spend. She asked that the money be returned to the school sites.<br />
Karen Dwyer-Meadow, president of Cabrillo PTO, would like to see schools use that money. However, we do not know what is going to<br />
happen in the next year. She would like to see a portion of the money go back into the schools but also to set aside some money for<br />
unanticipated concerns.<br />
Jennifer Mitchell is a teacher and parent at Ocean Shore <strong>School</strong>. She encouraged the Board to designate some of the parcel tax money<br />
to go directly to the classrooms.<br />
Jean McMartin, also felt some of the money should go back to the classrooms. She noted support of the Outdoor Education program.<br />
Ms. Weideman asked Ms. Vickrey to summarize how the money was expended. Ms. Vickrey said $790,000 was used to offset State<br />
budget cuts and teacher hours will be billed to those funds. $210,000 is tied up in coaching. Ms. Weideman asked if the funds are fully<br />
committed for 2009-10. Ms. Peterson said it depends on how many senior exemptions are filed. Ms. Vickrey said that they are fairly<br />
well committed this year.<br />
Ms. Kaufman reiterated the importance of having the parcel tax. She also noted that for her, cutting the site budgets was very hard to do.<br />
The <strong>District</strong> is barely getting by, even with the parcel tax and the federal stimulus money. It isn’t as though there is extra money we are<br />
not spending.<br />
Ms. Ervin appreciates the teachers who came out to the meeting tonight and spoke about what they really need. She believes the Board
MINUTES REGULAR BOARD MEETING September 9, 2009 Page 7<br />
wants to do what is right for the <strong>District</strong>. We want people to have high morale, to know they are appreciated and that the Board is<br />
grateful for their services. She appreciates the feedback and believes the Board will consider what they have said. While<br />
acknowledging the benefits and enhancement to the learning process that technology provides (computers, Smart Boards), the <strong>District</strong> is<br />
faced with looming cuts. She would like to wait a few months to be sure the <strong>District</strong> isn’t being short-changed. At the same time, she<br />
feels before they can give the money back to the classrooms, the <strong>District</strong> has to be absolutely sure the money is there. There are midyear<br />
budget cuts to come and she believes it would be premature to expend the funds at this time. She knows it is frustrating to hear<br />
there is extra money but it really is money that we haven’t had to pay yet.<br />
Ms. Vickrey commented cutting the site funds was very difficult because of the individual nature of each school. It is very hard to make<br />
decisions when there is no discretionary funding to make the school what you want it to be.<br />
Responding to Ms. Vickrey’s question, Ms. Peterson said the mid-year budget would be available the first week in December. It will<br />
reflect expenses through October 31. It will include all the payroll and all expenses posted as of that date. Ms. Vickrey said at least one<br />
more teacher would be hired. There is some possibility of two teachers being hired. By mid-October, we will have a good idea of where<br />
we are and get serious about deciding what to do.<br />
Ms. Weideman felt it is appropriate to take time to see what is happening. The Board is sensitive to the fact that if there is money to<br />
spend, it is best spent earlier than later in the school year. We may have some idea in the next few months the direction the future will<br />
take.<br />
Mr. O’Neill commented that roughly there is $500,000 extra in our budget next year. He said that is our line item for potential budget cuts<br />
from the State. It may happen in January. If we have already spent half the money, that makes it $750,000 in budget cuts. The<br />
$160,000 is a cushion for the <strong>District</strong>. Next year there will be no federal stimulus money (over $1-million). The entire parcel tax will be<br />
there, however. Some of the money has been spent on class size and salaries. It is prudent for the Board to try to be as conservative as<br />
possible, given the uncertainty of next year.<br />
Ms. Ervin again praised the teachers for the cuts they have taken and that they are doing much more with much less for the classrooms.<br />
She does believe more time is needed before this money is designated.<br />
Ms. Vickrey said no decision by the Board is requested tonight.<br />
Ms. Manning-Villar recalled the efforts that went into the success of Measure N. She feels that Measure N is saving the <strong>District</strong> now. We<br />
will take into consideration the comments tonight. While she does not consider herself a fiscal conservative, she does feel we need to be<br />
very careful how money is spent right now. She does want to hear what people think but recognizes painful decisions have to be made.<br />
She felt that getting the federal stimulus money in a way just puts off other cuts.<br />
Ms. Vickrey said it would be October before we know the figures. There will be a report to the Board.<br />
(d) Policy on Advertising BP 1325<br />
Ms. Vickrey presented the staff report. Board Policy 1325 prohibits any commercial advertising going home with children. Many of our<br />
community businesses have invested in supporting the schools. This item provides a summary of the current policy, including approved<br />
advertising, prohibited advertising and additional requirements. She feels this is both a legal issue and a philosophical issue. She would<br />
like the Board to discuss this and see if there is a compromise to be reached.<br />
Mr. Stafford read the existing policy.<br />
Ms. Ervin spoke about an article she had read in the Los Angeles Times about California schools seeking commercial sponsors to raise<br />
funds. Many schools across the State are enhancing their ability to take in sponsorships and things like that from the community in order<br />
to make money. Quoting State Superintendent Jack O’Connell, she read: “<strong>School</strong> districts are desperate. <strong>School</strong> districts are trying to<br />
keep the lights on.” She wants the Board to be sure this is what we really want to do.<br />
Discussion followed about sports boards and such. Ms. Manning-Villar felt this is about sending flyers or papers home about activities.<br />
PTO mailings are done by separate lists and are separate communications from those of the <strong>District</strong>. Ms. Kaufman felt this is essentially<br />
loosening restrictions rather than tightening them. Non-profits are such an important part of our community. Ms. Weideman noted some<br />
organizations are using school facilities. She feels it becomes a blurred line. Mr. O’Neill talked about advertising by local merchants in<br />
the yearbooks.<br />
Ms. Kaufman said this issue is about sending home flyers. Mr. O’Neill said at Ingrid B. Lacy, there is a sponsor for the Chocolate Fest<br />
every year that brings in $2,500-$3,000. Ms. Kaufman commented that policy might be due for review as well.
MINUTES REGULAR BOARD MEETING September 9, 2009 Page 8<br />
Ms. Vickrey did say that under the current policy, advertising in the yearbook is prohibited. Ms. Mindel noted purchasers of the<br />
yearbooks are not a captive audience. If there were commercial backboards at Ingrid B. Lacy, every child is a captive audience of that<br />
advertising. The yearbook has advertisements to reduce the costs but the child has the option to purchase the yearbook or not.<br />
Ms. Kaufman and Ms. Manning-Villar asked to look at all policies related to advertisement. Ms. Ervin felt that the people of the<br />
community have done so much for the schools and she would like to do what can be done to support those businesses as well.<br />
Mr. O’Neill said that when some of the PTOs have fundraisers that raise $20,000, the business that is donating the service or product is<br />
entitled to some recognition. Ms. Manning-Villar felt there could be wording to include “in conjunction with a fundraiser” or such. Mr.<br />
O’Neill commented that at Ortega in the PAL field, there is the International Brotherhood of Electrical Workers scoreboard donated by<br />
them.<br />
Ms. Vickrey said there is something in the policy about giving credit for donations.<br />
Ms. Vickrey felt that many local groups that benefit <strong>Pacifica</strong> students are left out by the policy, as it now exists. Last year she did not<br />
allow the soccer league and Tiger Sharks to advertise. Ms. Weideman asked if this would allow libraries to advertise. Ms. Vickrey<br />
commented that law is a very specialized field and she wants County Counsel to review it before it is enacted.<br />
Ms. Manning-Villar mentioned that because she has a background in law, that is how she looks at this. There may be constitutional<br />
concerns here. She said the <strong>District</strong> currently has a non-public forum, meaning the <strong>District</strong> can control a lot about it. If it becomes too<br />
inclusive, however, there is a risk that we could make it into a designated public forum. It would be difficult to be selective in that case.<br />
She felt County Counsel would review it if the Board so desired.<br />
Karen Dwyer-Meadows told the Board she appreciates they are reviewing this policy. She said that before she became active as a<br />
parent in the <strong>District</strong>, she was not aware of some of the extra-curricular activities that were available, whether non-profit or for-profit for<br />
the children. Getting that information from the school would be helpful. There are many things in <strong>Pacifica</strong> for kids to do that sometimes<br />
get missed. She understands that determining who can advertise and who cannot is challenging. She noted there are many groups<br />
who hold fund-raisers for our schools and have contributed quite a bit so far (such as Clay Creations and Luigi’s Restaurant) who have<br />
allowed their businesses to be used to raise funds. She asked that the Board include some wiggle room so that organizations that do<br />
raise money for our schools can be included.<br />
Ms. Vickrey expressed some concern that when the advertising comes home from the school, the parents may assume that the <strong>District</strong><br />
knows something about the organization, perhaps even vouching for the respectability of the organization. That is difficult to run a policy<br />
that says the <strong>District</strong> is sending things home if she doesn’t know them personally. The issue is the presumed endorsement or checking<br />
that the school has done. That is the reason such policies have been limited in the past and why she refused last year to distribute<br />
advertising. It is so hard to define.<br />
Ms. Mindel, as a site director of a school, is well aware of the many people who say they will give the <strong>District</strong> 10% of every child they<br />
enroll, or they will make a donation. She feels this is a slippery slope. For example, it could be an individual who is offering piano<br />
lessons in their home. The <strong>District</strong> would have no information about the situation. In today’s society, we have to be very careful.<br />
Ms. Ervin commented she feels it is important to look at all of the policies together because there are concerns about some of the other<br />
policies. The <strong>District</strong> has very tight guidelines and that makes sense to her.<br />
Ms. Weideman felt that it would be useful within the policy to identify the reason the policy exists. Some reference as to the core value of<br />
the policy would be helpful. She feels there is a presumption that the school has endorsed things. A rationale as to why policies are<br />
adopted would be helpful as staff and Board changes occur in the coming few years.<br />
(e) Pandemic Flu Plan<br />
Ms. Vickrey stated that the <strong>District</strong> has been looking into the dangers of infectious diseases in schools. The San Mateo County Office of<br />
Education has developed a Plan. Mr. Stafford was assigned the responsibility of working with the County to develop a <strong>District</strong> plan.<br />
Mr. Stafford presented the staff report. The County provided a template for school districts to work from and also provided a great deal of<br />
research on the flu and how it is expected to affect our community. The good news about the pandemic flu is that the H1N1 virus<br />
appears to be manifesting as a popcorn flu virus happening outside of the season. Most experts believe it probably is the H1N1 virus.<br />
Basically a healthy person that catches it will handle it with their doctor like the normal flu. The regular flu shots will be available soon<br />
and the H1N1 flu shot (recommended for school age children) is a two-to-three shot process. The shots will be spaced a month apart. It<br />
will be important to get the vaccine because the H1N1 virus does tend to target school age children and young adults in college. The key
MINUTES REGULAR BOARD MEETING September 9, 2009 Page 9<br />
to not getting this virus is cleanliness. He created a cheat sheet for the <strong>District</strong> on how to stay clean and practice cleanliness. For<br />
example, in an art class, a wipe down of the table after each class is a good idea. Wiping down the table at the end of the day is not<br />
necessarily going to help because the virus dies after twelve hours on solid surfaces. Mr. Stafford was prepared to answer questions.<br />
Ms. Ervin stated she appreciated all the preventive measures Mr. Stafford has outlined. It is great to know that we are prepared for a<br />
pandemic. She asked about how a teacher would determine if a child with a temperature should go home. Mr. Stafford said that the<br />
issue of a child with a temperature should be handled seriously. The child should go to the office. Depending on how high the<br />
temperature is, a decision should be made to contact the parent. A temperature of 100 degrees with flu like symptoms should indicate<br />
sending the child home.<br />
Ms. Weideman felt the <strong>District</strong> should maintain good communication with the Child Care Services. Where facilities are shared, there<br />
needs to be communication back and forth. If we are seeing a lot of cases indicating the need for extra scrubbing or such, we should<br />
notify Child Care. Mr. Stafford said that as the <strong>District</strong> Pan Flu person, he is willing to be that communications person.<br />
Ms. Manning-Villar said she is pleased this plan is in place, although she hopes it is not needed. The Plan is scary to read but it is great<br />
there is a Plan. This could even be initiated in the event of an earthquake or some other event. She also believes communication with<br />
local agencies is important. Mr. Stafford is going to spend some time with all the teachers and talk about the Plan. For many parents,<br />
the first contact is the teacher. If everyone has the same information and the information is clear, we will know everyone is on the same<br />
page.<br />
Ms. Kaufman followed up on Ms. Weideman’s comment by asking if the <strong>District</strong> could be more proactive. This document is very clear.<br />
The child care would probably appreciate having this document and that would be good for our children.<br />
Ms. Ervin inquired if there is an on-line plan. Mr. Stafford replied that if a site has to be closed, in order to help education continue, there<br />
are resources for teachers in the back of the document. In the core curriculum areas, lessons for students could be formulated on-line.<br />
The math program would be really important and could be crucial in keeping kids moving forward in the program. Teachers could also<br />
enlist the help of parents to keep kids on track. Mr. Stafford has been talking to Nelson (I.T. person for the <strong>District</strong>) about what can be<br />
done.<br />
(f) Green Committee Report<br />
Ms. Kaufman reported that the committee met on the 27 th of August. The committee is comprised of parents, community members and<br />
some teachers. They discussed what they would like to accomplish to make the <strong>District</strong> more environmentally friendly. The work was<br />
divided into sections: transportation, general operations and capital improvements. They will begin with an attempt at a better drop off<br />
and pick up system at Vallemar that may help solve some traffic issues and lowering the carbon footprint of the <strong>District</strong>. Some ideas<br />
mentioned were walking school buses and getting carpool information out to people. Many ideas were discussed and the committee will<br />
begin with Vallemar <strong>School</strong> because it seems to present many challenges and then other schools will be studied. Ms. Kaufman was very<br />
excited about an idea of contests for schools. There is a program called the low carbon diet that explains how to lose 5,000 pounds.<br />
Each school could include this in the math and science classes and work to reduce the school carbon waste. Some fabulous prize could<br />
await the school that reduces the most. There was also discussion of looking into photo-voltaic systems for schools at no cost to the<br />
<strong>District</strong>. Liz Murtaugh, a Cabrillo parent who works at Sunset Ridge, is working on zero waste lunches at Sunset Ridge and will be<br />
reporting to see if this would be feasible for all the schools. The committee will meet again on November 19 th .<br />
Ms. Vickrey said a letter has gone out to Vallemar parents about a meeting to discuss traffic concerns. She said there is talk in the<br />
community about actually doing something about it.<br />
Ms. Weideman asked about the zero waste lunch. Ms. Kaufman does not know details at this point and awaits Ms. Murtaugh’s report.<br />
However, she stated a serious source of greenhouse gases is methane that comes from decomposing food in landfills.<br />
Ms. Peterson said she has heard about kids bringing lunches in reusable containers that are taken home each day. Nothing goes in the<br />
garbage at the school. They are composting at Sunset Ridge.<br />
Ms. Kaufman said the committee has two teachers at present: one from Ortega and one from Vallemar. A teacher from each school<br />
would be great. There is more room on this committee. The only school that is not represented by a parent is Ingrid B. Lacy.<br />
(g) Facilities Update<br />
Ms. Peterson summarized the staff report.<br />
Cabrillo: The bids for the modulars at Cabrillo are in process, with the bid opening on October 6 th . The tight timeline is because the<br />
Department of State Architects (“DSA”) is overloaded and the tight bid deadline will give the <strong>District</strong> about five-and-one-half months to get<br />
it through the DSA. The bid has been written in alignment with the California High Performing <strong>School</strong>s (“CHPS) standards. The bid
MINUTES REGULAR BOARD MEETING September 9, 2009 Page 10<br />
specifications are available in the <strong>District</strong> Office for review. The CHPS standards are basically green standards because CHPS believes<br />
children learn better in an environmentally friendly building. Ms. Peterson said that at this point there is no additional cost, but if the<br />
Board wishes certification there would be additional cost. The <strong>District</strong> can say it is built to CHPS standards but cannot say it is certified.<br />
There is an additional process to get the buildings certified. She also referred to the FROG program which would require the project to<br />
take a few steps back. She doubts the buildings could be done by next summer If there is a delay because the DSA is running behind on<br />
their approvals.<br />
Ingrid B. Lacy: Ms. Peterson explained that the IBL Hardscape project is moving along, although some electrical equipment did not<br />
arrive on time. The remaining concrete and asphalt work will be done after the electrical work is completed. Native plants are arriving,<br />
and it is estimated that students will be able to use the area within the next week or so.<br />
Linda Mar Educational Center: The monument sign has been installed.<br />
Ortega and Vallemar: Theatrical lighting is being installed, with sound systems complete.<br />
Vallemar: The painting project is underway. The <strong>District</strong> asked the contractor to wait until this week to finish the painting. Elastomeric<br />
paint was used on all metal surfaces.<br />
Sunset Ridge: The back of E Wing will be painted in October. Elastomeric paint will also be used at Sunset Ridge on all metal surfaces.<br />
Fairmont: St. Ignatius has announced the dedication of Fairmont Field. A contract to paint the exterior and sides of the school was<br />
approved by the Board on the Consent Calendar tonight.<br />
Ms. Peterson noted that all items discussed are funded by accounts other than the General Fund.<br />
Remi Tan thanked Ms. Peterson for making sure the project at Cabrillo is part of the CHPS standards. His opinion about certification is<br />
that sometimes things are designed but not necessarily constructed, and the certification would guarantee completion of all items in the<br />
specifications. Another option would be to have someone watching during the construction. He commented on the bid process. On<br />
another topic, he noticed that the black top job at Vallemar <strong>School</strong> was looking a little splotchy. He asked that the work be reviewed.<br />
Painting of the stripes and sealing the blacktop is pending.<br />
Ms. Peterson said when bids go out they are advertised in the newspaper. Anyone is welcome to bid; they have to meet the<br />
qualifications, however. The specifications are exactly what the <strong>District</strong> wants to be built. Regarding FROG building standards, Ms.<br />
Peterson was told the standards are for a different type of green building. There is a mandatory pre-bid meeting scheduled on<br />
September 22 nd .<br />
Ms. Kaufman expressed interest in the cost of certification. Ms. Peterson had not spent money or time researching it but had been told<br />
by the DSA the estimate is about $20,000 for this project. With Board direction, a specific estimate can be obtained.<br />
Ms. Weideman noted that in the past the <strong>District</strong> brought in Dan Butler to do the inspections. Ms. Peterson said Mr. Butler will be used<br />
on this project. He looks at the job daily and weekly to confirm the work is being done as specified.<br />
Ms. Kaufman asked if CHPS standards could be applied to all projects done by the <strong>District</strong>, such as whether the paint being used is toxic,<br />
and such issues. Ms. Peterson said the <strong>District</strong> standards were written about nine years ago. The Board may wish to review the<br />
standards.<br />
Mr. O’Neill stated he approves going outside the <strong>District</strong> staff to have someone review the <strong>District</strong> standards but he does not know if the<br />
money exists to do so. Ms. Peterson agreed that someone with the knowledge base should be hired to review the standards. Ms.<br />
Kaufman commented that if the standards are outdated and may impact the quality of the buildings where children go, she would like to<br />
see this done. Mr. O’Neill concurred. The Green Committee will look into this.<br />
Mr. O’Neill asked if the theatrical lighting at Ortega and Vallemar is protected by cages since the rooms are multi-purpose. Ms. Peterson<br />
will check. Mr. O’Neill noted that CYO was losing space for indoor soccer and basketball because of the lack of cages on the lights. The<br />
activity areas were becoming less available. Ms. Peterson will also check on the issue of the blacktop at Vallemar.<br />
(h) Technology Policy Review BP 6163.4 and AR 6163.4<br />
Ms. Vickrey presented the staff report, recommending that the Board approve the policy as is. She did state, however, that the present
MINUTES REGULAR BOARD MEETING September 9, 2009 Page 11<br />
policy does not address cell phone use. Presently the Board does not have a Board Policy on student (or staff) cell phone use. The need<br />
to regulate use of all personal technology items may have become an expanded issue that the Board may wish to look into. She will<br />
review and make changes in the Board Policy if that is the direction. She does feel there should be a Policy specifically on cell phones.<br />
Mr. O’Neill recalled something in the Overnight Trips Policy regarding cell phones. Ms. Weideman said there has been prohibition in<br />
classrooms. She said kids sometimes are walking around at lunch or recess with their iPods and you cannot get their attention. Any<br />
personal electronics are for before and after school.<br />
Ms. Manning-Villar has concerns regarding kids having access to sexual material on the internet at school, as well as games that are<br />
inherently violent.<br />
Ms. Weideman said children are allowed to go to the computer lab with an aide during lunchtime. They are allowed to play games. She<br />
believes that is a legitimate issue. She noted a research project on animals that had very graphic pictures.<br />
Ms. Manning-Villar thought some more specific language might be helpful.<br />
Ms. Ervin cautioned the Board about being too prohibitory. She would prefer it be at the direction of the teacher if, for example, he/she<br />
wants to utilize a game on the computer as a teaching instrument. She wants to be careful because this is the future. Technology is<br />
their world.<br />
Ms. Manning-Villar has no problem with the games, but rather the content. She said there is a focus on obscenity in the policy, but no<br />
language specifically addressing violence.<br />
Ms. Kaufman is more concerned about her child being exposed to gratuitous violence. She asked if the word “violence” could be added<br />
to the prohibited matter, or some wording such as “disturbing graphic violence”. This could go under the Administrative Regulation (AR<br />
6163.4), Paragraph 2.<br />
Mr. O’Neill noted that students would be prohibited from accessing anything on the gladiators or the Roman Empire because of graphic<br />
violence. He is not defending graphic violence, but Mr. O’Neill expressed the fact that a great deal of history was sometimes violent.<br />
Ms. Weideman feels it would give the teachers and administrators the cover that they need. Teachers are very protective of the<br />
students. If there is a problem, they need to be able to fall back on a policy. There is a difference between showing a war scene where<br />
two guns go off and people fall over dead and a bludgeoning over and over with blood spurting. She believes the teachers recognize<br />
excessive violence.<br />
Following further discussion by the Board, staff will make the changes and the item will be brought back to the Board as a Consent<br />
Agenda item.<br />
(i) Board Representation on PSD/City/JUHSD Articulation Committee<br />
Ms. Vickrey advised that this item concerns the <strong>Pacifica</strong> <strong>School</strong> <strong>District</strong>/Jefferson Union High <strong>School</strong> <strong>District</strong>/City of <strong>Pacifica</strong> Articulation<br />
Committee “Articulation Committee”. There are two sub-committees that meet: one is for issues of concern to all three entities; one is for<br />
issues of interest to the two school districts. Both sub-committees include the superintendent and two Board members. The committee<br />
with the City includes the City Manager and two City Council members. JUHSD has the same board members on both committees. The<br />
<strong>District</strong> has different Board members on the two sub-committees. JUHSD has the same board members on both sub-committees.<br />
The JUHSD suggested that two meetings are unnecessary as the work can be done in one meeting. They may need to schedule time<br />
before or after the meeting to discuss things that do not concern the City. Ms. Vickrey thought about having the <strong>District</strong>’s representatives<br />
come and go, but since there is no certain way to predict how long the meeting will last, this could present problems. She feels that two<br />
representatives to the Committee could fulfill both responsibilities.<br />
Mr. O’Neill said the Articulation Committee is about coordinating the interaction between the two <strong>District</strong>s. He feels that if there is<br />
discussion about curriculum, two board members should be there.<br />
Ms. Vickrey said there is a series of meetings going on right now with the JUHSD on curriculum issues with staff. She said these<br />
meetings have covered policy about books and such. An example from yesterday’s meeting was the joint issue of getting adequate<br />
notification on dangerous situations like what happened in Hillsdale and the shooting at Skyline. That evolved into a discussion of<br />
appropriate level of counseling services for children when needed, community police officers and other issues.
MINUTES REGULAR BOARD MEETING September 9, 2009 Page 12<br />
Ms. Ervin said there was an intense discussion about all the things that are a result of the recession and how the districts can work<br />
together. The police department was involved as well. The issues were very different from articulation.<br />
Ms. Vickrey noted that appropriate counseling might be something to discuss in the Articulation sub-committee but also should be<br />
discussed with the City. She believes they do not want to have two committees.<br />
Ms. Weideman felt there are issues that do not include the City, such as absenteeism and if our are students well prepared and passing<br />
the exit exams. Sometimes there is discussion in great detail how to transfer students in Special Education. Many programs have been<br />
discussed. She sees there is some overlap, but there are also key issues about which the City would have no interest.<br />
Ms. Vickrey said that JUHSD is simply hoping for one meeting instead of two. Perhaps the first hour could be with the City and then the<br />
City representatives could leave.<br />
Ms. Ervin said the Board’s decision is whether they wish to condense representation to two instead of four or keep it as four. Another<br />
option would be to continue as is until committee reports are done in December.<br />
Mr. O’Neill said he enjoys the sub-committee with the City, and he also has a child at Terra Nova. He would like to be at the meetings.<br />
Ms. Ervin said it appears everyone likes the committees they presently serve.<br />
Ms. Weideman felt having the two sub-committees meet on the same day would force the issue of time. She personally does not mind<br />
back-to-back committee meetings.<br />
Ms. Vickrey said there is a joint meeting of the full board at the Community Center on September 23 rd chaired by the Mayor. All Board<br />
members, all members of the City Council, the City Manager, Police Chiefs, Superintendents from both <strong>District</strong>s and the Parks &<br />
Recreation Department representative will attend. There will be an agenda with many items of interest to all concerned. The meeting<br />
will be posted in accordance with the Brown Act.<br />
The sub-committee meeting is scheduled for November 4 th , 5:30, <strong>District</strong> Office. The curriculum sub-committee may meet directly<br />
afterwards.<br />
(j) Opening Enrollment Report<br />
Ms. Mindel presented the staff report. She updated the Board with the numbers available today that are slightly higher than those in the<br />
staff report. She said it was an excellent opening. Staffing is always a concern. We came in stronger than expected, now at 3,158<br />
students (56 over last year). There were a lot of children at Sunset Ridge. Barbara Smith did a search of those students living close to<br />
Ortega and the <strong>District</strong> was able to offer that option. Four children opted for Ortega. We are definitely over at the 4 th and 5 th grades at<br />
Sunset Ridge so a teacher is being added. Those classes will be reduced, though they will still be high. The problem that still exists is at<br />
the K-3 levels at Sunset Ridge. There are some openings at Ortega; however, seven classes at Sunset Ridge are at 21 at the K-3 level.<br />
There is a new regulation that reads that if the <strong>District</strong> adds a class beyond last year’s limit (class size reduction of 20-to-1) there will be<br />
no money given. Luckily we have an agreement with the teachers’ association that allows the <strong>District</strong> to go above 20. The penalty is<br />
minimal but we will be fined. We had hoped to be right at 20. We have seven kids right now that need spots. We cannot add a class<br />
right now.<br />
Ms. Weideman asked if it makes sense to have all the kindergartens that have extra kids be at Sunset Ridge. Ms. Mindel clarified it is K-<br />
3, seven classes. She and Ms. Cundiff studied the numbers, and they seem to be distributed pretty well. Ms. Kaufman asked if some of<br />
the kids are on wait lists at other schools. Ms. Mindel said there is no room at other K-8 schools right now. All the K-8s are filled. The<br />
report shows the room is not at the K-3. The room is in the K-8 schools but if there is room it is in upper grades.<br />
Ms. Vickrey said that rather than having all the classes that are plus one at Sunset Ridge, maybe one of the classes should be at Cabrillo<br />
or at Vallemar, spread across the <strong>District</strong>. These numbers changed this afternoon. Last year, once we reached a capacity level, we tried<br />
to be equitable. However the issue is where do these children go at the K-8s next year. An example: we add a child at Vallemar 2 nd<br />
grade. Then you have to tell the parent that next year the child will have to leave because there are people on the waiting list for 2 nd<br />
grade and we have a one year agreement on the plus one. Ms. Vickrey felt this is a staffing problem and they will watch it. Sometimes<br />
there is movement in and out. October seems to be the month that Sunset Ridge starts losing some kids. We may want to wait. Some<br />
teachers have expressed their desire to keep the 22 kids but Ms. Mindel told them that was not possible due to the agreement with the<br />
Association.
MINUTES REGULAR BOARD MEETING September 9, 2009 Page 13<br />
Ms. Mindel was providing the information to the Board and will keep the Board updated. We asked for this kind of flexibility from the<br />
teachers to be financially prudent. We had hoped to not start like this. Staff will watch. There are 19 classes in the K-3 at Sunset Ridge<br />
and 7 of them are at 21.<br />
Ms. Weideman thanked staff for addressing the issue of class size and having a teacher ready to go. Ms. Mindel wanted to acknowledge<br />
the Sunset Ridge staff. They are an admirable group and are taking this quite well.<br />
Mr. O’Neill asked if the charts could include another line indicating the capacity at each school. Ms. Vickrey said capacity depends on<br />
which grades are involved. Mr. O’Neill expressed interest in which facility is at capacity and which is not.<br />
Ms. Vickrey responded that Sunset Ridge has one open classroom. Ortega has two. There are also some classrooms at Ingrid B. Lacy.<br />
You can see our enrollment is rising. Ms. Mindel and Ms. Peterson looked at December 2008 for the provisional enrollment: 330 kids in<br />
Kindergarten. Right now the <strong>District</strong> has 358. Ms. Weideman said it really fluctuates. Discussion followed about why these numbers are<br />
changing. Ms. Mindel felt we staffed as appropriately as possible in a tight economic time for our population. At some point the Board<br />
will have to look at capacity and where we are going.<br />
Mr. O’Neill asked if it isn’t typical in the Home <strong>School</strong> that every year we start out low and tend to go up 30. Ms. Mindel said that is a low<br />
number. The <strong>District</strong> is concerned and is doing some advertising. They will follow it. This year’s number is very low. We have one<br />
teacher now that we use when the numbers exceed 36. Right now we are not using a teacher. Ms. Vickrey felt that if the Home <strong>School</strong><br />
enrollment does not increase, the <strong>District</strong> may have to look at making the teacher position half time or some other option.<br />
Ms. Weideman asked when the Board should be looking again at the capacity and numbers issues. Ms. Vickrey said the <strong>District</strong> had<br />
planned for a slight increase; this was more than anticipated. She talked about the logistics. Ms. Vickrey said the report could show that<br />
for the number of teachers at each school, this is the capacity and how many empty rooms are available. Ms. Mindel said the <strong>District</strong> has<br />
some options for the future.<br />
Ms. Weideman asked to look at this matter again in the Spring. We need to think about what the capacity issues will be in the future.<br />
Ms. Vickrey felt that an appropriate time to review this would be after the kindergarten lottery in January.<br />
(k) 4 th Quarter Report of Interest Earned<br />
Ms. Peterson provided the report for the 4 th quarter. After the Lehman Brothers loss of $723,000 and all four quarters interest on that<br />
loss, it is $157,000. Ms. Peterson explained she had added that last column (Year-to-Date). The Lehman Brothers was a one time loss.<br />
Then the numbers from all the quarters are added together, and then added it to the Lehman Brothers loss to come up with the net loss.<br />
Ms. Weideman called Senator Speier’s Office and had a conversation with Brian Perkins about the Lehman Brothers concerns. One of<br />
the issues is that nationally people are not talking about this loss because it is a public loss and officials do not want egg on their faces.<br />
There is not a sense of urgency to get this handled. Senator Speier is having trouble getting traction. If anybody has contacts, it would<br />
be helpful to get to Senator Chris Dodd. Senator Speier is working hard on this.<br />
(l) Personnel Changes<br />
The following personnel information is provided for the Board:<br />
1) Certificated:<br />
a. Employment of Rachel Merlo, 1.0 FTE Social Science Teacher, Ingrid B. Lacy Middle <strong>School</strong>, effective August 27, 2009.<br />
b. Employment of Kirk Jennings, 1.0 FTE Social Science/PE Teacher, Ingrid B. Lacy Middle <strong>School</strong>, effective August 27, 2009.<br />
c. Employment of Chelsea Watts, 1.0 FTE Language Arts Teacher, Ingrid B. Lacy Middle <strong>School</strong>, effective August 27, 2009.<br />
d. Employment of Ellen Gardner, 1.0 FTE 3 rd Grade Teacher, Sunset Ridge Elementary <strong>School</strong>, effective August 27, 2009.<br />
e. Employment of Kari Trainor, 1.0 FTE SDC Teacher, Linda Mar Educational Center, effective August 27, 2009.<br />
f. Employment of Matt Tyler, 1.0 FTE RSP Teacher, Ocean Shore Elementary <strong>School</strong>, effective August 27, 2009.<br />
g. Employment of Tammy Okada, 1.0 FTE RSP Teacher, Vallemar Elementary <strong>School</strong>, effective August 27, 2009.
MINUTES REGULAR BOARD MEETING September 9, 2009 Page 14<br />
2) Classified:<br />
h. Employment of Douglas Feague, 1.0 FTE 4 th Grade Teacher, Ortega Elementary <strong>School</strong>, effective August 27, 2009.<br />
i. Employment of Diana Fasanaro, 1.0 FTE 2 nd Grade Teacher, Ortega Elementary <strong>School</strong>, effective August 27, 2009<br />
j. Employment of Christina Gonzalez, 1.0 FTE Kindergarten Teacher, Sunset Ridge Elementary <strong>School</strong>, effective August 27,<br />
2009.<br />
k. Employment of Jacqueline Walley, 1.0 FTE 6 th Grade Teacher, Vallemar Elementary <strong>School</strong>, effective August 27, 2009.<br />
l. Employment of James Ramsay, 1.0 FTE 4 th – 8 th Grade Physical Education Teacher, effective August 31, 2009.<br />
m. Employment of Marilyn Wells, Substitute Teacher with 30-Day Emergency Teaching Credential, effective August 31, 2009.<br />
n. Employment of Karen Cravotto, Substitute Teacher with 30-Day Emergency Teaching Credential, effective August 31, 2009.<br />
o. Employment of Winston Wong, Substitute Psychologist, effective August 31, 2009.<br />
p. Employment of Michael Hollingshead, Substitute Teacher with 30-Day Emergency Teaching Credential, effective August 31,<br />
2009.<br />
q. Employment of Arnold Sanchez Ordaz, Substitute Teacher with 30-Day Substitute Teaching Credential, effective August 31,<br />
2009.<br />
r. Employment of Victoria Feretti, Substitute Teacher with Clear Single Subject Teaching Credential, effective August 31, 2009.<br />
s. Employment of Tobias Larson, Substitute Teacher with Clear Single Subject Teaching Credential, effective August 31, 2009.<br />
t. Employment of Wendy Boester, Substitute Teacher with 30-Day Emergency Teaching Credential, effective August 31, 2009.<br />
a. Employment of Colin Branch, Behavioral Therapist – 6.5 hours (Probationary Status), Classified Salary Schedule A for<br />
Appropriate Position Range, Linda Mar Educational Center, effective August 27, 2009.<br />
b. Employment of Emi Arai, Behavioral Therapist – 6.5 hours (Probationary Status), Classified Salary Schedule A for<br />
Appropriate Position Range, Linda Mar Educational Center, effective August 27, 2009.<br />
c. Resignation of Lynette Gibson, Instructional Aide, Ortega <strong>School</strong>, effective August 24, 2009.<br />
d. Transfer of Enedina Belliveau, <strong>School</strong> Crossing Guard from Vallemar <strong>School</strong> to Sunset Ridge <strong>School</strong>, Classified Salary<br />
Schedule B for Appropriate Position Range, effective August 31, 2009.<br />
e. Reemployment of Helen Davis, Library Media Clerk – 4 hours, Classified Salary Schedule A for Appropriate Position Range,<br />
Ingrid B. Lacy Middle <strong>School</strong>, effective August 31, 2009.<br />
f. Reemployment of Catherine Ghione, Instructional Aide – 3 hours, Classified Salary Schedule B for Appropriate Position<br />
Range, Ocean Shore <strong>School</strong>, effective August 27, 2009.<br />
g. Reemployment of Annette Holthaus, Instructional Aide – 3 hours, Classified Salary Schedule A for Appropriate Position<br />
Range, Vallemar <strong>School</strong>, effective August 27, 2009.<br />
h. Reemployment of Krist Pagan, Health Assistant – 5 hours, Classified Salary Schedule A for Appropriate Position Range,<br />
Ortega <strong>School</strong>, effective August 27, 2009.<br />
i. Reemployment of Marie Martin, Instructional Aide – 4 hours, Classified Salary Schedule A for Appropriate Position Range,<br />
Ingrid B. Lacy, effective August 27, 2009.<br />
j. Reemployment of Gail Barrett, Health Assistant – 5 hours, Classified Salary Schedule A for Appropriate Position Range,<br />
Ingrid B. Lacy Middle <strong>School</strong>, effective August 27, 2009.<br />
k. Reemployment of Jeanne de la Rosa, Instructional Aide – 5.5 hours, Classified Salary Schedule A for Appropriate Position<br />
Range, Sunset Ridge <strong>School</strong>, effective August 27, 2009.
MINUTES REGULAR BOARD MEETING September 9, 2009 Page 15<br />
l. Reemployment of Jennifer Nicosia, <strong>School</strong> Assistant – 2 hours, Classified Salary Schedule A for Appropriate Position<br />
Range, Sunset Ridge <strong>School</strong>, effective August 21, 2009.<br />
m. Reemployment of Lauren Reynolds, Library Media Clerk – 3 hours, Classified Salary Schedule A for Appropriate Position<br />
Range, Sunset Ridge <strong>School</strong>, effective August 31, 2009.<br />
n. Reemployment of Lauren Reynolds, <strong>School</strong> Assistant – 2 hours, Classified Salary Schedule A for Appropriate Position<br />
Range, Sunset Ridge <strong>School</strong>, effective August 21, 2009.<br />
o. Retirement of Ken Manley, Lead Senior Maintenance Worker, <strong>District</strong> Office – Maintenance Department, effective October<br />
30, 2009.<br />
p. Employment of Kathie Toibin, Substitute Classified Instructional Aide, effective August 27, 2009.<br />
q. Resignation of Seguno Ceniza, Substitute Classified Custodian I, effective August 27, 2009.<br />
r. Employment of Thomas Slattery, Substitute Classified Custodian I, effective September 1, 2009.<br />
Ms. Kaufman was curious to know how many people who lost jobs were still available to be re-employed. Ms. Peterson said that of the<br />
25 people laid off, 4 or 5 people have not received their jobs back. Some were able to go to other cities. Basically library aides and<br />
computer aides have not been brought back. The school sites have been using some carry-over SIP funds they have saved. <strong>School</strong>s<br />
are meeting with their Site Councils to decide how to use the money. People are working together to get everyone back to work.<br />
9. FUTURE AGENDA ITEMS (List not all inclusive)<br />
• Advertising Policy<br />
• Administrative Regulation for Technology<br />
• P.E. testing<br />
• Report on capacity at schools<br />
• Sufficient materials and textbooks report<br />
Work Study<br />
• Enrollment policy<br />
10. ADJOURNMENT – 10:19 p.m.<br />
Eileen Manning-Villar, Clerk Susan Vickrey<br />
<strong>Minutes</strong> Approved 9/30/09 Secretary to the Board