Minutes - Pacifica School District

1. OPEN SESSION - CALL TO ORDER
Pacifica School District
375 Reina del Mar Avenue
Pacifica, CA 94044
www.pacificasd.org
BOARD OF TRUSTEES MEETING
May 5, 2010
APPROVED MINUTES
Mr. O’Neill called the meeting to order at 6:03 p.m.
Present: K. Ervin, C. Kaufman, J. Weideman, M. O’Neill
Absent: E. Manning-Villar (arrived when Closed Session was in process)
Staff present: S. Vickrey, K. Mindel, J. Peterson, T. Stafford
Mr. O’Neill adjourned the meeting to Closed Session.
2. CLOSED SESSION
(a) Public Employee Evaluation
Title: Superintendent
(b) Conference with Labor Negotiator
Agency Negotiator: Susan Vickrey, Superintendent
Employee Organizations: CSEA, LSEA
(California School Employee Association, Chapter 128)
(Laguna Salada Education Association)
3. OPEN SESSION - FLAG SALUTE AND ROLL CALL
Mr. O’Neill reconvened the meeting. The Board took no action in Closed Session.
Trustee Manning-Villar led the Flag salute.
Present: K. Ervin, J. Weideman, C. Kaufman, E. Manning-Villar, M. O’Neill
4. APPROVAL OF THE MINUTES
It is recommended that the Board approve the Minutes of the March 24, 2010 and April 14, 2010 Regular
Board Meetings.
Ms. Kaufman moved, and Ms. Weideman seconded, approval of the Minutes of the March 24, 2010 and April 14,
2010 Regular Board Meetings.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill
Noes: None
MOTION PASSED: 5-0
5. APPROVAL OF THE AGENDA AND CONSENT AGENDA
It is recommended that the Board approve the agenda for the May 5, 2010 meeting and all consent agenda
items.
All items on the consent agenda will be approved with one motion, which is not debatable and which requires

MINUTES REGULAR BOARD MEETING May 5, 2010 Page 2
a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests,
any item shall be removed from this section and placed in the regular order of business following approval of
the consent agenda.
(a) Agenda of the May 5, 2010 meeting
(b) Consideration of Acceptance of Warrants
It is recommended that the Board approve the attached commercial warrants for the period of 3/29//10
through 4/27/10 totaling $869,865.99.
(c) Service and Consultant Contract Approvals
It is recommended that the Board approve the Service and Consultant contracts as presented by staff.
(d) Overnight Field Trip Approvals (AR 6153)
It is recommended that the Board approve the overnight field trips as presented.
Ms. Manning-Villar moved, and Ms. Ervin seconded, approval of the Agenda and Consent Agenda.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill
Noes: None
MOTION PASSED: 5-0
6. COMMUNICATIONS
This portion of the agenda is available to the public to address the Board on any issue that is not on the
agenda. The maximum time allowed for any speaker is three minutes.
(a) LSEA (Laguna Salada Education Association) – None
(b) CSEA (Classified School Employees Association) – None
(c) People Wishing to Address the Board
Kalimah Salahuddin encouraged the community, especially parents of students, to take the time to write to our
legislators and the Governor to communicate the devastating impact the budget crises continues to have on our
schools.
Deborah Jones spoke out against wasted time in classrooms such as viewing movies, participating in assemblies,
parent/teacher conferences and offered alternatives to regain that time.
Lisa Kern addressed the public about the misconceptions made about the Wellness Committee and its overall
purpose. Ms. Kern also provided information about the food varieties and healthy choices available in the school
lunch program, encouraging everyone to teach an overall healthy lifestyle with food and exercise to prevent obesity.
Jessica Anthony addressed the Board to continue efforts to keep parents informed of progress with school lunch
programs, to seek programs in other districts that take a more progressive approach to school lunch through organic
products, and pure meats, etc. and still work within government guidelines and budgets.
Rich Campbell spoke about lunch/food issues related to nutritional quality of lunches provided by Sodexo,
encouraging the Board to look at other food choices without assuming the pricing will be over the current budget for
school lunches.
Christopher Branco spoke about his experience with school lunch as a student and expressed praise for the
healthier options served today. He communicated that all foods meet nutrition guidelines in the Pacifica School
District and reiterated that healthy foods are a choice. As a substitute, he witnesses children making healthy food
choices.
Laurie Frater requested that the Board reconvene to a bigger room. Staff directed people to adjust seating to make
room for those standing and outside of the Boardroom.
Darcy Field expressed concern about comments made to eliminate Sodexo as a food service provider because other

MINUTES REGULAR BOARD MEETING May 5, 2010 Page 3
programs cannot match the price for the amounts and varieties of foods offered by Sodexo.
Grant Palmer spoke about improving nutritional value of school lunches and suggested that the Pacifica community
could be a big part of providing organic produce, and healthier, more nutritious lunches for the same cost or cheaper.
(d) Correspondence
Cabrillo plans have been approved by the State.
(e) Board/Superintendent Communications
Board members discussed activities they attended since the previous Board meeting, including Earth Day,
Pacificans Care Casino Night, New Principal Visit, PSV Children’s Book Sale and Young Author Event, Pacifica
Education Foundation Party Celebrating Goal Attainment, 5 th Graders’ Annual Cook-Off, Fairmont School Visit (for
soccer tournament), Green Committee, 20 th Anniversary for the Daly City Youth Center, Job Hunter’s Boot Camp.
Ms. Weideman announced her intention to run for School Board again this November.
Superintendent Vickrey attended the San Mateo County Superintendents’ Association Meeting, meetings with
incoming Superintendent Tukloff and Associate Superintendent Celoria.
Upcoming events discussed are Save Pacifica Schools (May 7 th ), Annual Kent Awards Dinner (May 10 th ), Education
Demonstration in Sacramento ((May 25 th at 9:30 a.m.).
(f) Board Committee Reports – based upon written reports – None
7. PRESENTATIONS
(a) “Tobacco and Hollywood” Oceana Student Community Project
It is recommended that the Board adopt Resolution 2010-05-05-A in support of the Smoke-Free Movies
Campaign.
Oceana students gave the background for their request for time on the Pacifica School District Board agenda and
gave a Powerpoint presentation to the Board. The students highlighted the facts that tobacco was used in 67% of
PG-13 rated films and 80% of R rated films, and there is more smoking in movies today than any other time since
the 50’s. They suspect prior practice of the tobacco industry’s payments to studios to have tobacco appear in major
Hollywood films is ongoing. They addressed the impact on youth of tobacco use in movies and its influence on up to
half of all new teen smokers to start.
A Fact Sheet by the California Youth Advocacy Network was provided.
Becky Sha, Site Coordinator, Jefferson Union High School District Tobacco Prevention Program spoke of the
positive outcomes from this community service project, including a Kaiser Community grant.
Ms. Weideman moved and Ms. Kaufman seconded adoption of Resolution 2010-05-05-A in support of the Smoke-
Free Movies Campaign.
Board member expressed support and appreciation for information they did not previously have.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill
Noes: None
MOTION PASSED: 5-0

MINUTES REGULAR BOARD MEETING May 5, 2010 Page 4
8. DISTRICT BUSINESS
(a) Pacifica Education Foundation Memorandum of Understanding (MOU)
(staff time - 5 min.)
It is recommended that the Board approve the Memorandum of Understanding between the Pacifica
School District and the Pacifica Education Foundation.
Ms. Weideman moved and Ms. Manning-Villar seconded approval of the Memorandum of Understanding between
the Pacifica School District and the Pacifica Education Foundation.
Ms. Vickrey provided the background for bringing the MOU to the Board for approval as a first step in funding school
programs Pacifica. PEF plans to fund a Technology Coach/Lead for 21 st Century Learning for a minimum two-year
period) and has provided a job description for the position.
Jeanne Bellinger, President, Pacifica Education Foundation, spoke of the Foundation’s efforts to raise over
$250,000, and requested time at another Board meeting to give more background when the audience isn’t as
stacked.
Board members praised the efforts of the Pacifica Education Foundation and admiration for the success of the
Foundation in remembering prior Education Foundation efforts.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill
Noes: None
MOTION PASSED: 5-0
(b) Budget/Negotiations Update
(staff time - 5 min.)
The District and LSEA have come to an agreement, but the contract has not been approved by the Boards. Ms.
Vickrey provided an overview of the agreement:
• District will increase class size from 20 students at K-3 to 24
• Increase in number of student contacts in grades 7-8 at IBL
• Eliminates 4-8 teacher preparation period (30 minute period)
• Results in combination classes at Vallemar and Cabrillo, but not at Ocean Shore
• 5 Furlough Days (non-student and non-work days)
• Eliminating BTSA
Ms. Vickrey reiterated that this agreement only satisfies ½ the amount needed to balance the budget, requiring
another $700K to meet the $1.4M cuts needed.
Proposals to meet the additional needs to cut include:
• Furlough days for management and classified staff (to be negotiated)
• Elimination of Special Projects Director
• Reduction of Coaching positions
• Use of one-time funding
Ms. Vickrey reviewed the impact of the budget/negotiations update on staff, specifically requiring layoff notices.
Ms. Vickrey stated her appreciation of the concession of teachers in this difficult time of budget reductions, and their
patience with the process as districts await the Governor’s May revision to the State budget.
Ms. Carol Walls asked a question about loss of federal funding as a result of increasing class size. Ms. Vickrey

MINUTES REGULAR BOARD MEETING May 5, 2010 Page 5
responded to the State appropriations and related penalties for increasing class sizes and the savings yielded after
such penalties are paid. Ms. Walls spoke against the District raising class size and expressed concern about
teachers being able to handle more students, and students being able to absorb the information presented in a
crowded and disruptive environment –created by the increase.
Board members expressed gratitude and appreciation to the negotiating teams, especially for the sacrifices made by
students, teachers and staff. The Board encouraged the public to take time to thank a teacher and encouraged
legislators to write a check to schools instead of campaigns!
(c) Final Layoff Notices
(1) Temporary Certificated Staff
It is recommended that the Board approve the final layoff notices for Temporary Certificated Staff.
Ms. Weideman moved and Ms. Kaufman seconded approval of the final layoff notices for Temporary Certificated
Staff.
Ms. Mindel provided an overview explaining the requirement for notices by May 15 th and hoping that layoffs will be
rescinded for most staff noticed.
Ms. Karen Dwyer-Meadow, Co-PTO President, Cabrillo School thanked the Board and administration for their hard
work in trying to make the best of bleak circumstances and reminding everyone of the main goal – to educate
children!
Board members expressed concern about laying off new teachers and the impact it could continue to have on them
trying to pursue their careers when temporary teachers are one of the first positions to be laid off in tough financial
times.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill
Noes: None
MOTION PASSED: 5-0
(2) Ingrid B. Lacy Middle School Counselor
It is recommended that the Board approve the final layoff notice for the Ingrid B. Lacy Middle School
Counselor.
Ms. Weideman moved and Ms. Kaufman seconded approval of the final layoff notice for the Ingrid B. Lacy Middle
School Counselor.
Ms. Mindel provided background for the rationale, noting that this position has been on the budget savings list for
two years. Elimination of this position would bring the District closer to the necessary budget cut of $1.4M. However,
the Counselor is an essential component of a middle school program. Staff expressed concerns about eliminating it,
and asked the Board to restructure the position to be shared with K-8 schools. By voting “no”, funding for the
position would continue for 6 th -8 th grade students. Parents at K-8 schools have regularly asked for counseling
services at their schools. While the Board could consider restructuring the position to a District position rather than a
Middle School only position, staff questions whether this structure would dilute services to make the position
ineffective.
Community members and/or students Kalimah Salahuddin, Kristen Thompson, Kara Thompson, Eril Smith, Claire
Harrison, Melissa Ambrose, Eryn Heon, Charlotte Kyle, Kara Kessler, Meghan Blackman, Rachel Merlo, Alexis
Walls, and Chelise Ellis expressed concern over cutting the position at IBL and encouraged the District to continue
funding the position for the students with the most need in the District whether that’s at IBL only or shared among
schools. Students shared personal stories and made lifestyle changes as a result of using counseling services at
IBL. Counseling teamwork is evident from the middle school system to the high school system and should be
recognized as an essential piece of the education puzzle for students and is necessary to ensure success. The
negative impact to students, the school community, and test scores was presented as a key reason for maintaining
the counselor position, giving an analogy that the impact would cost far more in later years than is being cut this
year. Safety was expressed as a serious concern if the school counselor position is cut.

MINUTES REGULAR BOARD MEETING May 5, 2010 Page 6
Board members provided input on the recommendation before them, offered appreciation for the perspective
parents, students, and counselors provided, expressed interest in the Grant Writing Ms. Blackman discussed, and
stated concern over the lack of counseling services for upper-grade students at K-8 schools.
Board President O’Neill suggested to direct staff to come back to the May 26 th when a revised Governor’s budget will
be available, to have K-8 principals meet with Ms. Blackman to discuss a position covering all schools, and to utilize
a portion of the Parcel Tax carryover to fund the Counselor position for the 2010-11 school year for all schools.
Discussion ensued about inclusion of Dr. Tukloff in the decision making process as well as funding options for now
and in the future. Ms. Vickrey provided input on one-time funds used to fund the counseling position at IBL and/or to
support the K-8 schools.
The Board tabled suggestions to another meeting and voted on the recommendation as presented, announcing a
desire to use the Parcel Tax money to fund the position.
ROLL CALL:
Ayes: None
Noes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill
MOTION FAILED: 0-5
(3) District Office Administrator
It is recommended that the Board approve the final layoff notice for the District Office Administrator –
Special Project Director.
Ms. Weideman moved and Ms. Manning-Villar seconded approval of the final layoff notice for the District Office
Administrator – Special Project Director.
Ms. Mindel provided the Board with the rationale for this budget consideration.
Kathy Shiokari and Kalimah Salahuddin thanked Mr. Stafford for his availability, his professionalism and his smile as
he functioned in the Special Project Director role over the past year and his role in the SEPAC development prior to
that.
Board members shared gratitude for Tom’s ability to build bridges with parents, staff, and the community, and his
talent for bringing projects to completion in a professional manner, recognizing this lay-off as a long-term loss for the
District.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill
Noes: None
MOTION PASSED: 5-0
The Board adjourned for a 5 minute break and reconvened.
(d) Board Appointment to the Wellness Committee
(staff time - 5 min.)
The Board advised the community that the item before the Board is not related to school lunch or the quality of
school lunch, but rather to provide information about applicants to the Wellness Committee and the process the
Board will used to make appointments to the Committee.
Ms. Vickrey provided information about past practice for appointment to the Committee, the Board’s consensus on
the make-up of the Committee at its previous meeting, the District’s efforts to gain appointments and applicants to
the Committee, the number of member appointments and the number of applications received to date for the Board
to review and select for appointment. Ms. Vickrey requested the Board’s decision on the process used to make
appointments to the Committee.

MINUTES REGULAR BOARD MEETING May 5, 2010 Page 7
Community members Elizabeth Sendil, Dan Haneden, Gali Gordon, Michael Northrop, Keri Ayers, Karla Robbins,
Jackie Rosenheim, Sheila Merlo, Julie Deardorff, George Yatiakis, Liz Murtough, Jessica Anthony, Mary Ellen
Carroll, Rich Campbell, Ronda Hamilton, Allison West, Darcy Fields, Catherine Wachtler, Grant Palmer, and Tanya
Mochel gave input to the Board on their preferences for the people selected for the Committee. Specifically, the
Board was encouraged to give greater consideration to those applicants who display an interest in nutrition and
wellness and a passion for educating children about healthy choices including nutrition and exercise, to empower
Committee members to seek changes to make Wellness more cost effective in our District, to challenge the
Committee to research various programs in other districts and seek the best and most cost-effective program for our
District, and to consider fresh, whole food items without refined sugars whether or not they fall within the Federal
guidelines. The Board was reminded that many more people now fall within the free and reduced lunch program
guidelines, and should be able to get fresh, nutritional, whole foods from the federal school lunch program. It was
suggested that the Board give greater consideration to those applicants who understand the District’s limitations, the
cost effectiveness of choices made, and the reality of not burdening kitchen staff with more work under limited
resources. The Board and community were further reminded of staff doing an outstanding job serving nutritional
meals to children each and every school day, of the Wellness Committee’s greater purpose, and the need for
exercise education.
The Board thanked all speakers for their input, and responded to the request for process.
After some discussion, the Board agreed to re-open the application process, extending the deadline to May 26 th for
parents and students. The Board will conduct interviews at the June 23 rd meeting and take action to appoint
members to the Wellness Committee at the June 23 rd meeting.
The following item (9b) was moved from later in the meeting and heard to accommodate community
members wishing to speak on the item:
9(b) Requested Policy Review
(1) BP 5141.33 Head Lice
Revise Current BP
Ms. Vickrey presented the draft revision of the Head Lice policy as requested by the Board.
Community members Allison West, Sally McKenzie (via letter), Tanya Mochel, Karen Dwyer-Meadow, Catherine
Wachtler, and Sheila Merlo spoke to the Board in support of the proposed revisions to the policy on Head Lice,
shared some facts and findings on Head Lice, and suggested the further changes to the revised draft policy as
follows:
• Clarify content of note from parents and verification of content
• Define “chronic”
• Identify how sites will handle large outbreaks in terms of staff time
• Provide principals at sites with more control over the procedure
Board members responded and discussed suggestions. Superintendent Vickrey provided input on suggestions and
will bring a second revised draft to the Board for adoption at its May 26 th meeting.
(e) Ortega Roofing Bid Results
(staff time - 5 min.)
It is recommended that the Board approve the contract with Freutel Roofing, Inc. for the Ortega roof
project.
Ms. Ervin moved and Ms. Kaufman seconded approval of the contract with Freutel Roofing, Inc. for the Ortega roof
project.
J. Peterson provided background for bid results from April 23 rd .

MINUTES REGULAR BOARD MEETING May 5, 2010 Page 8
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill
Noes: None
MOTION PASSED: 5-0
(f) Sunset Ridge Painting Bid
(staff time - 5 min.)
It is recommended that the Board approve the contract with Pacifica Coast Painting for the Sunset Ridge
Painting project.
Ms. Kaufman moved and Ms. Ervin seconded approval of the contract with Pacifica Coast Painting for the Sunset
Ridge Painting project.
J. Peterson provided background for bid results from April 23 rd . Board discussion ensued.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar, O’Neill
Noes: None
MOTION PASSED: 5-0
(g) Green Committee Update
(staff time - 5 min.)
Staff referred to the written material on this item and will be brought back for an update at the next meeting and
include minutes from the last two meetings.
(h) Facilities Update/Post Modernization Plan
(staff time – 5 min.)
Staff referred to the written material on this item.
(i) 3 rd Quarter Report of Interest Earned
(staff time - 5 min.)
Staff referred to the written material on this item.
(j) Personnel Changes
(staff time – 2 min.)
Staff referred to the written material on this item.
9. BOARD BYLAWS, POLICIES and ADMINISTRATIVE REGULATIONS
(a) Manual Maintenance (N09)
(1) AR 4112.23 Special Education Staff
Approve CSBA Sample with revisions
(2) AR 4112.4/4212.4/4312.4 Health Examinations
Revise Current AR

MINUTES REGULAR BOARD MEETING May 5, 2010 Page 9
(3) AR 4117.14/4317.14 Postretirement Employment
Revise Current AR
(4) AR 5113.2 Work Permits
Approve CSBA Sample with revisions
(5) BP 6111 School Calendar
Revise Current policy
(6) BP 6145 Extracurricular and Cocurricular Activities
Revise Current policy
(7) BP 6161.1 Selection and Evaluation of Instructional Materials
Revise Current policy
(8) AR 6161.1 Selection and Evaluation of Instructional Materials
Revise Current AR
(9) BP/AR 6173.2 Education of Children of Military Families (New)
Adopt/approve CSBA Sample with revisions
This item was tabled and will be brought back to the Board for a First Reading at the next meeting.
(b) Requested Policy Review
(1) BP 5141.33 Head Lice
Revise Current BP
This item (9b) was moved to earlier in the agenda.
10. FUTURE AGENDA ITEMS
6/23 Deferred Maintenance Budget
6/23 Funding for Middle School Counselor
6/23 Candidate Statements for Election
11. ADJOURNMENT
President O’Neill adjourned the meeting at 11:20 p.m.
Cynthia Kaufman, Clerk Susan Vickrey
Minutes Approved 5/26/10 Secretary to the Board