Minutes - Pacifica School District
Minutes - Pacifica School District
Minutes - Pacifica School District
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BOARD MEMBERS PRESENT:<br />
Karen Ervin, President<br />
Michael O’Neill<br />
Eileen Manning-Villar<br />
Cynthia Kaufman<br />
Joan Weideman<br />
STAFF MEMBERS PRESENT:<br />
Susan Vickery, Superintendent<br />
Kitty Mindel, Assistant Superintendent<br />
Josephine Peterson, Chief Business Official<br />
Tom Stafford, Project Director<br />
Flo Derby, Board Scribe<br />
1. OPEN SESSION - CALL TO ORDER<br />
<strong>Pacifica</strong> <strong>School</strong> <strong>District</strong><br />
375 Reina del Mar Avenue<br />
<strong>Pacifica</strong>, CA 94044<br />
www.pacificasd.org<br />
BOARD OF TRUSTEES MEETING<br />
December 9, 2009<br />
UNAPPROVED MINUTES<br />
Mr. O’Neill called the meeting to order at 6:02 p.m. Present for the meeting were Trustees Manning-Villar, Kaufman,<br />
Weideman and O’Neill. (Ms. Ervin had informed the Board she would arrive shortly.) Staff present was Superintendent<br />
Susan Vickery.<br />
2. CLOSED SESSION<br />
(a) Expulsion Hearing: Student No. 720569<br />
(b) Public Employee Performance Appraisal<br />
Principal(s)<br />
Assistant Principal<br />
(c) Conference with Labor Negotiator<br />
Agency Negotiator: Susan Vickrey, Superintendent<br />
Employee Organizations: CSEA, LSEA<br />
(California <strong>School</strong> Employee Association, Chapter 128)<br />
(Laguna Salada Education Association)<br />
3. OPEN SESSION - FLAG SALUTE AND ROLL CALL<br />
Ms. Ervin called the meeting to order at 7:00 p.m. She stated there was no action taken in Closed Session. Ms. Kaufman<br />
led the Pledge of Allegiance. All Trustees were present. Staff present were Superintendent Susan Vickery, Chief Business<br />
Official Josie Peterson, Assistant Superintendent Kitty Mindel and Project Director Tom Stafford.<br />
Ms. Weideman presented a bouquet of flowers to Ms. Ervin on behalf of Mr. O’Neill, Ms. Kaufman, Ms. Manning-Villar and<br />
herself in recognition of the difficult year during which Ms. Ervin was President of the Board. Ms. Weideman said the Board
MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 2<br />
felt that Ms. Ervin led with compassion and understanding of very difficult issues that the Board faced. Ms. Weideman also<br />
thanked Mr. O’Neill.<br />
Ms. Ervin commented her job had been made easier because of the Board. A great deal of thought and study went into<br />
every decision that was made. She credited the Board Members who serve and the management team who work very hard<br />
for the <strong>District</strong>. She stated she is proud to be a representative of the <strong>Pacifica</strong> <strong>School</strong> <strong>District</strong>.<br />
4. REORGANIZATION<br />
(a) Annual Board Reorganization<br />
(1) Election of 2010 Officers (President, Vice President, Clerk and Members)<br />
It is recommended that the Board elect officers for the 2010 calendar year<br />
It was moved by made by Ms. Manning-Villar, seconded by Ms. Kaufman, to nominate Mr. O’Neill for President of the Board.<br />
It was moved by Ms. Weideman, seconded by Ms. Ervin, to nominate Ms. Manning-Villar for Vice President.<br />
It was moved by Mr. O’Neill, seconded by Ms. Weideman, to nominate Ms. Kaufman for Clerk.<br />
It was moved by Mr. O’Neill, seconded by Ms. Manning-Villar, to nominate Ms. Weideman for Vice Clerk.<br />
ROLL CALL:<br />
Ayes: Weideman, Kaufman, Manning-Villar, O’Neill and Ervin<br />
Noes: None<br />
MOTION PASSED: 5-0.<br />
The Board Members moved to their appropriate seats at the dais.<br />
(2) Appointment of Secretary to the Board<br />
It is recommended that the Board appoint Susan Vickrey, Superintendent, as Secretary to the Board for the<br />
2010 calendar year.<br />
It was moved by Ms. Weideman, seconded by Ms. Ervin, to appoint Susan Vickrey, Superintendent, as Secretary to the<br />
Board.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0.<br />
(3) Adoption of Board Meeting Calendar for 2010<br />
It is recommended that the Board adopt the Board meeting calendar for the 2010 calendar year.<br />
It was moved by Ms. Manning-Villar, seconded by Ms. Ervin, to adopt the Board Meeting Calendar for 2010. Mr. O’Neill<br />
asked to move the Regular Meeting of March 17 th to March 24 th . Ms. Weideman asked that the June 9 th Work Study Session<br />
on Budget and Strategic Goals be split into two meetings, with the second one listed as a “to be determined” date. She also<br />
asked that the Parcel Tax Oversight Committee date be added. Mr. O’Neill noted that the <strong>District</strong>’s website will list all<br />
meetings. . Ms. Vickrey said meetings would be on the Home Page under Important Dates. Mr. O’Neill noted this would be<br />
constantly updated to include Superintendent meetings, strategic planning meetings, budget meetings and other meetings in<br />
addition to the usual schedule. Noting the changes as requested, and following the approval of the makers of the motion,<br />
the Board voted.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0.
MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 3<br />
(4) Adoption of Board Members as Representatives to Various Community and <strong>District</strong> Committees<br />
It is recommended that the Board adopt committee assignments for the 2010 calendar year.<br />
It was moved by Ms. Weideman, seconded by Ms. Ervin, to approve the assignments as presented. Mr. O’Neill suggested<br />
filling the two unassigned liaison positions: the <strong>Pacifica</strong> Education Foundation and the CSBA Legislative Liaison. Ms.<br />
Weideman said the <strong>Pacifica</strong> Education Foundation does not require the presence of a Board Member at all meetings and<br />
volunteered to be the Board liaison. Consensus was to not fill the CSBA liaison at this time.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0.<br />
(5) Resolution No. 2009-12-09-A Delegation of Authority<br />
It is recommended that the Board approve Resolution No. 2009-12-09-A, Delegation of Authority from the<br />
Board of Trustees to the Superintendent for the 2010 calendar year.<br />
A motion was made by Ms. Weideman, seconded by Ms. Ervin, to approve Resolution No. 2009-12-09-A, Delegation of<br />
Authority from the Board of Trustees to the Superintendent for the 2010 calendar year. (Ms. Vickrey noted this delegation of<br />
authority is specific to the “Superintendent”, rather than to a named individual.)<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0.<br />
5. APPROVAL OF THE MINUTES<br />
It is recommended that the Board approve the <strong>Minutes</strong> of the November 9, 2009, November 16, 2009 and the November 17,<br />
2009 Work Study Sessions, and the November 10, 2009 Regular Board Meeting.<br />
It was moved by Ms. Ervin, seconded by Ms. Weideman, to approve the <strong>Minutes</strong> of the November 9, 2009 Work Study<br />
Session.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman and Manning-Villar<br />
Noes: None<br />
Abstain: Mr. O’Neill<br />
MOTION PASSED: 4-0-1<br />
It was moved by Ms. Manning-Villar, seconded by Ms. Ervin, to approve the <strong>Minutes</strong> of the November 16, 2009 Work Study<br />
Session.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0.<br />
It was moved by Ms. Weideman, seconded by Ms. Ervin, to approve the <strong>Minutes</strong> of the November 17, 2009 Work Study<br />
Session.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0.
MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 4<br />
It was moved by Ms. Ervin, seconded by Ms. Manning-Villar, to approve the <strong>Minutes</strong> of the November 10, 2009 Regular<br />
Board Meeting. Ms. Weideman noted a correction on Page 11, third line, to read as follows: “…important that the Board and<br />
administrators understand the procedures so they can talk about it and explain and the rationale for the procedures. On<br />
page 3, under Item 6 (e), third line, correction to minor typo from “…Ms. Weidemna..” to “…Ms. Weideman…”. .<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0.<br />
6. APPROVAL OF THE AGENDA AND CONSENT AGENDA<br />
It is recommended that the Board approve the agenda for the December 9, 2009 meeting and all consent agenda<br />
items. All items on the consent agenda will be approved with one motion, which is not debatable and which requires a<br />
unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, any item<br />
shall be removed from this section and placed in the regular order of business following approval of the consent<br />
agenda.<br />
(a) Agenda of the December 9, 2009 meeting<br />
(b) Consideration of Acceptance of Warrants<br />
It is recommended that the Board approve the attached commercial warrants for the period of 11/2/09 through<br />
11/24/09 totaling $870,906.30.<br />
(c) Service and Consultant Contract Approvals<br />
It is recommended that the Board approve the Service and Consultant contracts as presented by staff.<br />
Consultant/Contractor Dollar Amount Term of Contract<br />
1. Starboard TCN Paid 10% of first year’s payment November 1, 2009<br />
<strong>Pacifica</strong>, CA through November 30, 2010<br />
<strong>District</strong>: Frank Vella’s Marketing Services for unused space at Oddstad and Linda Mar Educational Center. This does not preclude the<br />
<strong>District</strong> from selling, developing or signing other agents.<br />
Contract #:<br />
Fund/Site: General Fund/<strong>District</strong> wide<br />
Budget Account Code: 01-0000-0-0000-8100-5827-099-0775<br />
Consultant/Contractor Dollar Amount Term of Contract<br />
2. Innovative Mechanical $2,112 November 30, 2009<br />
South San Francisco through December 30, 2009<br />
<strong>District</strong>: Replacement of existing painted fascia gutter at Cabrillo and Ortega <strong>School</strong>s.<br />
Contract #:<br />
Fund/Site: Deferred Maintenance<br />
Budget Account Code: 14-6205-0-0000-8100-5838-099-0815<br />
3. Industrial Bobcat Time & materials December 1, 2009<br />
<strong>Pacifica</strong>, CA (est. $4,000 to $5,000) through December 30, 2009<br />
<strong>District</strong>: Repair gas leaks at Ocean Shore <strong>School</strong><br />
Contract #:<br />
Fund/Site: Deferred Maintenance<br />
Budget Account Code: 14-6205-0-0000-8100-5838-099-0816
MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 5<br />
4. Carolyn Perino $3,450 December 1, 2009<br />
Ontario, CA through January 31, 2010<br />
<strong>District</strong>: Strategic Planning (Develop Agenda, conference calls, review, facilitate January meeting).<br />
Contract #:<br />
Fund/Site: General Fund<br />
Budget/Account Code: 01-0000-0-0000-7150-5827-021-0610<br />
(d) Board Bylaws, Policies and Administrative Regulations (J09)<br />
(1) BP 0420.5 <strong>School</strong>-Based Decision Making<br />
It is recommended that the Board delete BP at CSBA’s recommendation.<br />
(2) AR 3440 Inventories<br />
It is recommended that the Board approve CSBA Sample with revisions.<br />
(3) AR 3110 Transfer of Funds<br />
It is recommended that the Board delete AR at CSBA’s recommendation.<br />
(e) Agreement between <strong>Pacifica</strong> <strong>School</strong> <strong>District</strong> and Spindrift <strong>School</strong> of Performing Arts<br />
It is recommended that the Board approve the Agreement between the <strong>Pacifica</strong> <strong>School</strong> <strong>District</strong> and the Spindrift<br />
<strong>School</strong> of Performing Arts to exchange services for use of <strong>District</strong> facilities.<br />
(f) Agreement for Joint Use and Maintenance of Oddstad Field<br />
It is recommended that the Board approve the agreement between the <strong>Pacifica</strong> <strong>School</strong> <strong>District</strong> and the <strong>Pacifica</strong><br />
AYSO for Joint Use and Maintenance of Oddstad Field.<br />
(g) Agreement for Joint Use and Maintenance of Ingrid B. Lacy Field<br />
It is recommended that the Board approve the agreement between the <strong>Pacifica</strong> <strong>School</strong> <strong>District</strong> and the <strong>Pacifica</strong><br />
National Little League and AYSO for Joint Use and Maintenance of Ingrid B. Lacy Middle <strong>School</strong> Field.<br />
(h) Overnight Field Trip Approvals (AR 6153)<br />
It is recommended that the Board approve the overnight field trips as presented.<br />
It was moved by Ms. Manning-Villar, seconded by Ms. Kaufman, to approve the Agenda and the Consent Agenda.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0.<br />
7. COMMUNICATIONS<br />
This portion of the agenda is available to the public to address the Board on any issue that is not on the agenda. The<br />
maximum time allowed for any speaker is three minutes.<br />
(a) LSEA (Laguna Salada Education Association) None<br />
(b) CSEA (Classified <strong>School</strong> Employees Association) None<br />
(c) People Wishing to Address the Board None<br />
(d) Correspondence<br />
Ms. Vickrey said that there was no official correspondence, but she wanted the Board to have some good news. The Noyce<br />
Foundation last Spring filmed a segment at <strong>Pacifica</strong> schools and they are using it in their presentation to Principals and<br />
Instructional Leaders for 28 districts across the Bay Area. It can be seen on You Tube.
MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 6<br />
(e) Board/Superintendent Communications<br />
Ms. Ervin attended the Elna Flynn Dinner honoring parent volunteers in the <strong>District</strong>. She also participated in a Work Study<br />
for the Superintendent Search process. She went to the CSEA Holiday Party. Ms. Ervin attended the Rally organized by<br />
Saving <strong>Pacifica</strong> <strong>School</strong>s held the Friday before the break. The break included two work furlough days. It is very important<br />
that parents understand the sacrifice that teachers, staff and students are making due to the cuts in the State budget. She<br />
expressed her appreciation to Ms. Salahuddin, the children, parents and staff who were there to support the children. She<br />
also attended a City Finance Task Force meeting.<br />
Ms. Weideman attended the Elna Flynn Dinner and all the Work Study Sessions. She met with Mark Kirschman in Jerry Hill’s<br />
office regarding some financial issues. She also had conversations with Jean Holbrook about the financial situation ahead.<br />
She will attend the Networking lunch sponsored by the San Mateo County <strong>School</strong> Boards Association. There is a<br />
Government Summit for the County on January 9th . Ms. Weideman noted that on a personal note, she would be pursuing<br />
her teaching credential. If all goes well, she is planning to begin in the Fall.<br />
Ms. Kaufman attended the Elna Flynn Dinner and attended several meetings concerning the Superintendent Search<br />
process. She also met with the Green Committee and would like to present a report to the Board at the next meeting.<br />
Ms. Manning-Villar attended the Elna Flynn Dinner. She attended an event at Ingrid B. Lacy that focused on electives. She<br />
attended another Karaoke fundraiser for Ocean Shore <strong>School</strong>. Ms. Manning-Villar also went to the Saving <strong>Pacifica</strong> <strong>School</strong>s<br />
Rally, as well as to a fundraiser for the <strong>Pacifica</strong> Education Foundation. She also attended several meetings on the<br />
Superintendent Search.<br />
Mr. O’Neill went to the Saving <strong>Pacifica</strong> <strong>School</strong>s Rally. He was unable to attend the Elna Flynn Dinner due to a previous<br />
commitment to being the “Ghost of Christmas Present” for Scrooge. He attended most of the meetings noted by other Board<br />
Members. He attended the Jefferson High <strong>School</strong> Board meeting. Mr. O’Neill said that Jefferson voted on $4.9-million in<br />
cuts. The ratio of counselors now will be 550 students to 1 counselor. They have cut 4 days from their calendar. He<br />
wanted everyone to realize that the financial crisis is not only affecting elementary school districts. It also has an impact on<br />
high school districts, community college districts and state colleges. He believes California is now officially the 51st worst<br />
funded state (behind the <strong>District</strong> of Columbia), with <strong>Pacifica</strong> being in the lower 10% of the 51st . Mr. O’Neill also attended the<br />
Work Study meetings on the Superintendent Search. Mr. O’Neill asked Ms. Vickrey to comment on the K-8 vs. K-5<br />
programs.<br />
Ms. Vickrey said parents are making their decisions at this time. In the interest of providing a broader view to parents, there<br />
will be public information meetings in January to discuss the programs in depth, explaining the differences between the two<br />
models. This may help parents determine their choices, based on the programs offered, rather than on a particular school.<br />
The meetings will be prior to the Kindergarten lottery. Mr. O’Neill noted these meetings will not be site specific, but rather will<br />
be about programs. Ms. Kaufman felt such meetings would be helpful.<br />
(f) Board Committee Reports – based upon written reports None<br />
8. DISTRICT BUSINESS<br />
(a) Expulsion Hearing: Student No. 720569<br />
It is recommended that the Board approve a Voluntary Consent to Discipline for Student No. 720569, resulting in<br />
an expulsion<br />
Ms. Weideman move to approve Voluntary Consent to Discipline for Student No. 7204569; seconded by Ms. Ervin.<br />
Ms. Mindel reported that the Board met in Closed Session to discuss this item and it requires a public vote. Ms. Ervin noted<br />
this is a voluntary consent to discipline.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0.<br />
(b) Contract Negotiations Proposal(s) for the 2009-10/2010-11 <strong>School</strong> Year – <strong>District</strong><br />
It is recommended that the Board accept the <strong>District</strong>’s proposals for contract negotiations for the 2010-11 school<br />
year. It is also recommended that the Board accept an additional item added to the <strong>District</strong>’s proposal for LSEA
MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 7<br />
contract negotiations for the 2009-10 school year.<br />
This item was posted as a Public Hearing scheduled for 7:45 p.m. It was heard out of order to conform to the posted time.<br />
See <strong>Minutes</strong> following Item 8(e).<br />
(c) Superintendent Search, Consultant Selection)<br />
It is recommended that the Board approve the contract with RJ Gatti Associates to conduct the search for a new<br />
superintendent.<br />
Ms. Weideman moved approval of the contract with RJ Gatti Associates to conduct the search for a new superintendent;<br />
seconded by Ms. Ervin.<br />
Ms. Weideman commented that one question that was asked of all the consultants was: “Why would somebody want to<br />
come to <strong>Pacifica</strong>?” All consultants had done their homework. It was gratifying to hear about our <strong>District</strong> from an outside<br />
perspective. The first reason was that the API test scores are great. The <strong>District</strong> has a Strategic Plan that is a living<br />
document in use. The consultants were impressed with the Music Foundation and the Education Foundation. There is the<br />
Parcel Tax, with phenomenal parent-teacher support. She congratulated parents, staff members, teachers and<br />
administrators who have done the work and she believes the result will be a good candidate pool from which to choose.<br />
Ms. Kaufman thanked Ms. Ervin and Mr. Stafford for a good process in searching through a number of consulting firms,<br />
resulting in four firms that were interviewed. She was happy with the firm selected because they promised a collaborative<br />
process that will include the community stakeholders.<br />
Ms. Ervin agreed with Ms. Kaufman on the selection. She felt RJ Gatti was impressive. They expressed an interest in<br />
working with us in whatever way we found best to work with our community. As a result, there will be an advisory committee<br />
of six (teachers, union members and a principal) to be part of the evaluation. It will be an inclusive process.<br />
Mr. O’Neill said there would be many meetings ahead. There will be two community forums for the public being held<br />
simultaneously on December 15 th at 7:00 p.m., one at Cabrillo <strong>School</strong> in the Multi-Purpose Room and one at the Ocean<br />
Shore <strong>School</strong> Library. There will also be a meeting in the <strong>District</strong> Office on December 16 th at 2:00 p.m. for people to<br />
comment. People will be speaking to the consultants at those meetings. This will help develop an impartial community<br />
profile for the candidates. There are also a series of interviews scheduled for groups within the <strong>District</strong>. For example,<br />
meetings are scheduled with the three employee groups (CSEA, LSEA and Management). Meetings are scheduled with the<br />
Board, Saving <strong>Pacifica</strong> <strong>School</strong>s, the Educational Foundation and the Rob Schneider Music Foundation. She encouraged<br />
interested people to voice their opinions regarding the next superintendent.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0.<br />
(d) Certification of First Interim Report for 2009-10<br />
It is recommended that the Board approve the Positive Certification of the 2009-10 First Interim Financial Report<br />
for the period July 1, 2009 through October 31, 2009 (Form CI) and authorize its filing with the County<br />
Superintendent of <strong>School</strong>s.<br />
Due to time constraints, Item (d) was discussed after Item (b).<br />
(e) Parcel Tax Update<br />
Ms. Peterson updated the Board. She noted this report reflects the actual expenditures for 2009. The Parcel Tax Oversight<br />
Committee met on December 9, 2008, January 5, 2009, June 22, 2009 and December 7, 2009. Mr. Mike Ray (committee<br />
chairperson) will present the next committee report at the January 13, 2010 Board meeting. There was agreement that all<br />
expenditures were within the Parcel Tax language. There is a $160,000 balance carried over and is in the General Fund, set<br />
aside in the Parcel Tax Fund. The Board approved expenditures for the 2009-2010 school year in the amount of $1-million<br />
as follows:
MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 8<br />
Attract and retain qualified teachers:<br />
50% of the BTSA program $ 52,334<br />
Protect vital academic programs:<br />
Math & Literacy Coach salary and benefits to support professional development $157,666<br />
Protect local elementary and middle schools from state budget cute:<br />
State reductions in revenue limits and categorical budgets $790,000<br />
Ms. Peterson stated that revenue has been budgeted conservatively at $1-million. No funds have been received as of yet<br />
for December. The exact amount of revenue may not be known until after the close of the school year. If the receipts come<br />
in higher than projected, the balance will be carried over to 2010-2011.<br />
The Parcel Tax Oversight Committee is considering writing an article for the Tribune thanking the community for their<br />
support and also reporting through the year the benefits of the Parcel Tax.<br />
Ms. Ervin commented on the balance of $160,000, noting it is intended to cover any mid-year budget cuts that may occur.<br />
Ms. Vickrey said that when the Board receives the First Interim Report on this Agenda, it would be clear why it is necessary<br />
to retain that money in reserve. Ms. Weideman noted that due to the exemption for seniors, refunds were being filed well<br />
into the end of the school year, and there was uncertainty as to the exact amount to expect.<br />
Ms. Ervin expressed her gratitude to the Parcel Tax Oversight Committee for taking their job very seriously, looking carefully<br />
at all expenditures and the rationale for the expenditures.<br />
The following item was posted as a Public Hearing scheduled for 7:45 p.m. It was heard out of order to conform to the<br />
posted time.<br />
(b) Contract Negotiations Proposal(s) for the 2009-10/2010-11 <strong>School</strong> Year – <strong>District</strong><br />
It is recommended that the Board accept the <strong>District</strong>’s proposals for contract negotiations for the 2010-11<br />
school year. It is also recommended that the Board accept an additional item added to the <strong>District</strong>’s proposal<br />
for LSEA contract negotiations for the 2009-10 school year.<br />
Ms. Mindel said this has been an unusual year due to State budget actions and she expressed her gratitude to CSEA and<br />
LSEA for working with the <strong>District</strong> to make this happen. For LSEA, for 2009-2010 we are adding Article 13, Standard Based<br />
Evaluation. We are beginning the opening for 2010-2011.<br />
Ms. Weideman moved to accept the <strong>District</strong>’s proposals for contract negotiations for the 2010-2011 school year, and to<br />
accept an additional item added to the <strong>District</strong>’s proposal for LSEA contract negotiations for the 2009-2010 school year;<br />
seconded by Ms. Ervin.<br />
Mr. O’Neill declared the Public Hearing open at 7:47 p.m.<br />
Ms. Patty McNally invited the Board and the public to attend the Winter Bazaar at Ocean Shore <strong>School</strong>. There will be<br />
wonderful handmade items from students, parents and staff, along with Silent Auction items and baskets. All proceeds go to<br />
the Holiday Fund through the <strong>Pacifica</strong> Tribune and to Ocean Shore Family Emergency Fund. This will be from 2:30 to 6:00<br />
on Thursday, December 11th .<br />
Ms. McNally, as Co-Chair of the LSEA negotiating team, spoke to the Board to sunshine their re-openers. She hopes there<br />
will be continuation of interest-based bargaining, which has been effective in the past. There is a change in their CTA<br />
representative due to the promotion of their previous representative. The new representative is Rick Willis.<br />
Ms. Mindel noted the full contract is up for negotiation in the coming year. It is a three-year contract.<br />
Ms. Mindel commented that the <strong>District</strong> and CSEA in their negotiations this year extended the contract to 2012, with an<br />
automatic re-opener for compensation. The re-opener concerns matters related to the calendar, hours, compensation, class<br />
size, leaves and standards based evaluations.<br />
Lisa Kern, the current President of CSEA, addressed the Board. The interests of CSEA are the total compensation package<br />
including health and welfare benefits and to reserve their right to re-open as negotiated. She thanked the <strong>District</strong> for working<br />
with CSEA through these hard times. This re-opener is for 2009-2010 and 2010-2011 re-openers for compensation.
MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 9<br />
Mr. O’Neill closed the Public Hearing at 7:51 p.m.<br />
Ms. Weideman commented on the complicated budget year and its impact on the unions and groups. She thanked them for<br />
all the work done and the patience through the process.<br />
Ms. Ervin thanked employees for their dedication to the children in the <strong>District</strong>. It is very hard to look forward with some of<br />
the budget problems, and she believes the <strong>District</strong> is very lucky to have the Union support during this difficult times.<br />
Mr. O’Neill thanked the unions for understanding the position of the Board. The Board has to look at the values of the<br />
<strong>District</strong> and its 50-year history and what has been accomplished so far.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0.<br />
(d) Certification of First Interim Report for 2009-2010<br />
It is recommended that the Board approve the Positive Certification of the 2009-2010 First Interim Financial Report<br />
for the period July 1, 2009 through October 31, 2009 (Form C) and authorize its filing with the County Superintendent<br />
of <strong>School</strong>s.<br />
It was moved by Ms. Weideman, seconded by Ms. Kaufman, to approve the Positive Certification of the 2009-2010 First<br />
Interim Financial Report for the period July 1, 2009 through October 31, 2009 (Form C) and authorize its filing with the<br />
County Superintendent of <strong>School</strong>s.<br />
Ms. Peterson summarized the staff report. This report reflects the <strong>District</strong>’s financial position for July 1, 2009 through<br />
October 31, 2009 and updates the budget for the year. This report notifies the Board whether or not the <strong>District</strong> will be able<br />
to meet its obligations in the current fiscal year and two years going out. This is a positive certification indicating the <strong>District</strong><br />
will meet its financial obligations for the remainder of the fiscal year and two subsequent fiscal years. Ms. Peterson noted<br />
this budget is more accurate than the budget adopted by the Board in June. The Board did receive revisions to the budget in<br />
September, but this report is the most accurate in projecting revenues and expenditures. Ms. Peterson noted that the<br />
budget passed in June did reflect a substantial ending fund balance. Now it appears there is a deficit for the current year of<br />
$1.2-million. That is because the <strong>District</strong> carried funds over from last year and actually spent them this year. She<br />
enumerated the carry-overs. The most significant item was the one-time State budget reduction of $820,000. The Board set<br />
that money aside at the end of last year. The State cut the funds from our budget this year.<br />
Ms. Peterson stated that the First Interim budget projects a 3.4% reserve in the General Fund and additional reserves of<br />
2.7% in Fund 7 (special reserve) for total reserves of a 6% reserve ($1.5-million). That is because we received the Fiscal<br />
Stabilization Funds last year of over $1-million and the Parcel Tax Funds approved last year. Staff is recommending to the<br />
Board that the <strong>District</strong> hold on to those funds because there are mid-year budget reductions ahead, and it is very difficult to<br />
make mid-year cuts when staff has been hired and the school year is underway. If the State budget contains major<br />
reductions, it is likely the <strong>District</strong> will see huge reductions in the 2010-2011 budget. The Governor’s proposal will be coming<br />
in January.<br />
Ms. Peterson said the <strong>District</strong> found out over Thanksgiving holiday that there would be significant cash flow issues for the<br />
<strong>District</strong> again in May and June. We will have up to a $3.4-million negative cash flow at the end of the year in June. This is<br />
not the fault of the <strong>District</strong>. It is due to a strange thing that happened with property taxes during the economic downturn.<br />
Typically, our <strong>District</strong> receives about 55% of our funding in property taxes and 45% in State aid (Revenue Limit). In the early<br />
1990’s, the State developed the Educational Revenue Augmentation Fund (“ERAF”) from property taxes. This fund currently<br />
has a negative balance. This is because the State has shifted funds back and forth between local governments and school<br />
districts several times over the years. She referred to the triple shift where there was a vehicle license fee in the sales tax,<br />
and the State shifted monies from counties to cities through this ERAF fund. The result of such shifts is a negative balance.<br />
This negative balance is a negative property tax balance. In San Mateo County it is $113-million. This negative balance gets<br />
distributed to revenue limit school districts. There are only 7 revenue limit school districts. Because of this, the negative<br />
ERAF completely offsets all of the property taxes for the remaining 7 districts causing 100% of the funding to come in the<br />
form of State aid. (A detailed explanation of the ERAF funding was attached to the staff report.)<br />
The County called an emergency meeting of the Chief Business Officials over the Thanksgiving break to inform them that the
MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 10<br />
pie shrunk down from 11 to 7 revenue limit districts. (The San Mateo County Community College <strong>District</strong> recently became a<br />
basic aid district along with a few other districts.) The Community College <strong>District</strong> made up 50% of this negative ERAF,<br />
absorbing 50% of the $113-million. The remaining 7 districts must now absorb the $113-million. The <strong>Pacifica</strong> <strong>School</strong><br />
<strong>District</strong>’s $12-million in property taxes is now zero because our negative ERAF has been applied to our property taxes.<br />
Ms. Peterson explained the <strong>District</strong> would receive the same amount of funding but in State aid. This month, instead of<br />
receiving $4-million in property taxes, we got zero. We would have been negative this month and unable to make payroll.<br />
However, the County called this emergency meeting and worked with the County Controller to get a cash infusion of $4.5million<br />
in December, which allows the <strong>District</strong> to make payroll and to continue. The <strong>District</strong> will have a significant cash flow<br />
problem in May and June. She recalled last year that the State did not pay the <strong>District</strong> every month, but rather they are<br />
giving us 6% here, 9% there. In June we get zero and the State owes us 25% (about $3.5-million). The State says it will pay<br />
the money in July and August, so we will be negative. The County is offering some options, such as inter-fund borrowing,<br />
use the TRAN, borrow from the County (applies only to <strong>District</strong>s with less than 900 students), or borrow from the County<br />
Audit Controller’s Office. The San Mateo County Office of Education is working with the Controller’s Office right now to<br />
determine the options for our 7 school districts, which collectively will have a negative cash flow of $22-million in June 2010.<br />
Ms. Peterson will update the Board when new information is available. This will not affect the Parcel Tax. Ms. Peterson<br />
responded to questions and explained she believes the <strong>District</strong> will be fine this year.<br />
Ms. Weideman commented on her frustration with the Enron accounting methods in general and has done some research.<br />
She has spoken with several people in Jean Holbrook’s office, as well as staff at Jerry Hill’s office. Ms. Peterson<br />
accompanied Ms. Weideman to Mr. Hill’s office where they were told districts should be okay this year but it is time to talk<br />
about a systematic long-term fix. They talked about the first crack in the dike, and now there is a second crack in the dike. At<br />
some point, if the State does not figure this out, the dike will break and there is nothing anyone will be able to do about it.<br />
The other issue is that this may be County-specific because, right now, we are 7 revenue limit districts vs. 20 basic aid<br />
districts. Jerry Hill’s staff is getting up to speed on this issue. We will continue to proceed forward, looking at long-term<br />
issues.<br />
Ms. Ervin asked Ms. Peterson to comment to the audience on the differences between a basic aid and revenue limit district.<br />
Ms. Peterson said districts are entitled to a certain amount of money based on how many students are enrolled. If the<br />
district’s property taxes are higher than that amount, the <strong>District</strong> keeps all the property tax funds (Basic Aid <strong>District</strong>). If the<br />
property taxes are lower, the State makes up the difference (Revenue Limit <strong>District</strong>).<br />
Mr. O’Neill said it was recently announced that property values have declined, so all the basic aid districts will be taking a<br />
cut. They might float back into revenue limit districts. This could mean that each year there could be a change. Ms.<br />
Peterson suggested that this is also attributable to loss of student enrollment. Mr. O’Neill felt another issue is the dilemma<br />
that the San Mateo Union High <strong>School</strong> <strong>District</strong> was getting $11,000 per student, but Jefferson Union High <strong>School</strong> <strong>District</strong> was<br />
getting $6,000 per student. Now the revenue limit has gone down and Jefferson is down to $5,700. Ms. Ervin said, in<br />
addition, students are getting fewer school days in revenue limit districts. Mr. O’Neill said the State has raided all the cookie<br />
jars, which are now empty. Every special fund that been emptied.<br />
Ms. Weideman felt there would be some looking at districts countywide, perhaps in the form of a committee, to discuss these<br />
serious countywide issues. Mr. O’Neill referred to the comment about the triple flip, which even sounds illegal. Ms. Vickrey<br />
commented it is important for the <strong>District</strong> to pay its employees. That is what Ms. Peterson is in the process of researching to<br />
find out how to manage these issues. That is why Ms. Vickrey would hesitate to commit the $160,000 parcel tax carry-over<br />
when the <strong>District</strong> will need $5-million in June.<br />
Ms. Weideman noted it isn’t even just the financial cost; there is a staff cost. Ms. Peterson worked over her vacation,<br />
attended meetings and was on e-mail, and spent two days at the County getting the bad news, then came back and spent<br />
countless hours to determine what that means to the <strong>Pacifica</strong> <strong>School</strong> <strong>District</strong>. As the State requires us to cut Administration<br />
at all levels, they are adding more workload.<br />
Mr. O’Neill said that although Ms. Weideman is correct that there is a staff cost, it is important that a child is only in second<br />
grade once, and if they don’t learn to read, the child has been deprived of that ability. The long-term result cannot be<br />
measured.<br />
Ms. Peterson said that the <strong>District</strong> will manage this June, but it will be on borrowings, which will cost the <strong>District</strong> money.<br />
Even if the money is borrowed, we will have to pay interest. Ms. Ervin asked if the TRAN could be increased for that<br />
following year. Ms. Peterson said we will, and it will cost money. There are several levels of issues to be discussed.<br />
The Board will meet for updates on this issue on January 20 th .
MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 11<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill<br />
Noes: None<br />
MOTION PASSED: 5-0.<br />
(f) Waitlist/Enrollment Procedures Revisions<br />
Ms. Vickrey said the procedures presented to the Board tonight are the result of several meetings and include those<br />
revisions requested by the Board. The approved procedures will be posted on the <strong>District</strong> website, distributed to sites,<br />
provided to parents when they register students, and sent to parents of students presently on wait lists.<br />
Ms. Weideman noted a typo. Ms. Manning-Villar commented on the 8 th bullet, “Full time <strong>District</strong> employee’s children are<br />
below retained students on wait lists.” She feels this could be removed because there is a wait list procedure on the next<br />
page. Reading the bulleted item preceding this one, she finds it confusing. She believes it is unnecessary because it is<br />
stated lower in the document. Discussion followed about the intent. Ms. Vickrey said that everything mentioned at the end<br />
in the section “Wait List Order” is also mentioned elsewhere in the document. Consensus was to leave it as written.<br />
Discussion followed on retained students. Ms. Vickrey stated that retained students have the first priority on the wait list if<br />
there is an opening for their grade level at their current school. She said that at many of the schools, there are only 20<br />
students per class. If the retained student was one of the 20, and there is a class coming in with 20 students, there would<br />
not be room for the retained student. They become #1 on the wait list for the grade they will repeat. She explained further<br />
that if the student is currently at <strong>School</strong> A and is on the wait list for <strong>School</strong> B, if the student is retained, they now have to go<br />
to the wait list for <strong>School</strong> B at the bottom of the list. It is the responsibility of the parent to notify the Keeper of the Wait List<br />
that the child is being retained and they wish to remain on the wait list. Further clarification will be made to the procedures.<br />
Ms. Vickrey said she would work with the document because she knows the direction the Board wishes to take and will make<br />
the adjustments necessary. She will e-mail the corrected document to the Board prior to publication and asked the Board to<br />
notify her immediately if the document remains unclear.<br />
Ms. Kaufman asked for a change to the “Wait List Order” item 4 – to change the word “but” to “who”.<br />
Kalimeh Salahuddin addressed the Board about the Special Education parents who are not getting sibling preference. She<br />
can understand the challenges of having a child who is in a special day class and also understands the extra burden of<br />
having to negotiate two different schools if your child does not get into the school that your older special day class child<br />
attends. She has two children in different schools, and even with the transportation, it is still difficult. She knows the<br />
situation with special day classes and would love to have this issue addressed to where they are not so flexible, but until<br />
then, she feels it is unfair to not allow special education parents to have sibling preference. They didn’t choose to have a<br />
child in special education.<br />
Ms. Vickrey said that at the present time, the <strong>District</strong> does not have a special day class anywhere that goes from<br />
Kindergarten through 8 th grade. The classes are distributed among several schools. She wondered at which year sibling<br />
preference would apply.<br />
Ms. Weideman didn’t know if parents would want to be bouncing their mainstreamed child to the program based on where<br />
their special education child attends. Ms. Vickrey knows there is a complication as far as involvement with the PTOs and<br />
such. She stated that most of the students who are in special day classes are transported by the <strong>District</strong>. The primary<br />
reason for having sibling preference is so the parents do not have to transport their children to a number of schools.<br />
However, transportation is provided for the special day class students, so that is not really an issue. She also believes the<br />
<strong>District</strong> will have difficulty placing special day classes at the more popular K-8 schools if you can circumvent the wait list by<br />
being in special education. Ms. Weideman recognizes it is an unfortunate situation and does not know if it will improve. Ms.<br />
Vickrey said as long as the special day classes are at different locations, it is a difficult problem to solve.<br />
Mr. O’Neill said there could also be the reverse situation, where a student on the wait list gets into a school where there are<br />
no special day classes and they want sibling preference for the special needs child. Ms. Vickrey said special day classes<br />
are always placed through the IEP process. The exemption only applies to special day classes. It does not apply to a child<br />
who is in RFP, but only to a child in special day classes.
MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 12<br />
Ms. Vickrey reiterated the importance of distributing the Wait List Procedures as soon as possible and asked the Board to<br />
respond in a timely manner concerning any changes.<br />
(g) Facilities Update/Post Modernization Plan<br />
Ms. Peterson presented the staff report. She stated the main issue at this time is the Ocean Shore roof, which has major<br />
leaks. She reminded the Board of the history of the process in trying to get the warrantor to correct the damage. The<br />
contractors insurance may cover this. Ms. Peterson noted that several inspections of the roof were performed, and none of<br />
the inspectors have been able to pinpoint where the major leaks are coming in. A series of recommendations have been<br />
made at the least cost. Ralph Larsen and Sons have agreed to proceed with these recommendations. QKA is involved in<br />
assisting. After the repairs are done, the next major storm with wind will tell if the repairs were effective. We know there is a<br />
major problem, and it may take some time to be sure the process was successful. Conversations will take place concerning<br />
the possibility of extending the warranty from the date the damage was noted. County Counsel will be contacted for their<br />
opinion on the warranty questions.<br />
Ms. Peterson said that meanwhile, there was a gas leak at the school requiring PG&E to shut off the gas. Staff hired<br />
Industrial Bobcat who began work immediately to correct the gas leak. It was repaired within three days. The gas was<br />
turned on again last Friday. She noted the Maintenance Department worked very hard to get this done.<br />
Ms. Peterson said bids are in process for repairing a portion of the entry roof at Ortega. (Deferred maintenance.)<br />
(h) Personnel Changes<br />
The following personnel information is provided for the Board:<br />
1) Certificated:<br />
a) Employment of Jamie Iuliano, Substitute Credentialed Teacher with an Emergency 30-day Teaching Permit,<br />
effective November 5, 2009.<br />
b) Employment of Chelsea McDow, Substitute Credentialed Teacher with an Emergency 30-day Teaching Permit,<br />
effective November 12, 2009.<br />
c) Return from Maternity/Child Rearing Leave for Aimee Llewellyn, .4FTE <strong>School</strong> Psychologist, and effective<br />
December 14, 2009.<br />
d) Return from Maternity/Child Rearing Leave for Shari Vendrolini, .6 FTE Classroom Teacher at Ingrid B. Lacy,<br />
effective January 4, 2010.<br />
2) Classified:<br />
a) Retirement of Patty Bold, Administrative Secretary, <strong>District</strong> Office, effective January 31, 2010.<br />
b) Employment of Jeffrey Witter, After <strong>School</strong> Tutor @ Ocean Shore <strong>School</strong>, September 22, 2009 to April 2, 2010.<br />
c) Employment of Robert Becker, Custodian I, Sunset Ridge <strong>School</strong>, effective December 1, 2009.<br />
d) Promotion of Meredith Scott to Administrative Secretary, <strong>District</strong> Office, effective December 1, 2009.<br />
e) Promotion of Jill Macedo to Clerical Assistant, <strong>District</strong> Office, effective December 1, 2009.<br />
f) Employment of Nomi Harper, Noon Yard Supervisor, Ingrid B. Lacy, effective November 12, 2009.<br />
g) Employment of Heoh Kim, Substitute Custodian, Classified Salary Schedule A, Step A for Appropriate Position<br />
Range, effective November 5, 2009.<br />
h) Employment of Gayle Recuerdo, Substitute Behavioral Therapist, Classified Salary Schedule B, Step A for<br />
Appropriate Position Range, effective November 19, 2009.<br />
i) Employment of David Carpenetti, Substitute Custodian, Classified Salary Schedule A, Step A for Appropriate<br />
Position Range, effective November 18, 2009.<br />
9. FUTURE AGENDA ITEMS<br />
Mr. O’Neill felt it would be useful to schedule discussion of the Oddstad property at a Work Study. There are several issues<br />
that need to be discussed concerning this property and its future use. There are legal steps that must be taken, enrollment<br />
projections to be estimated, and other complex considerations to discuss. The date selected was February 10 th . Ms. Vickrey<br />
will work with Mr. O’Neill to provide information concerning the processes required.<br />
10. ADJOURNMENT – Mr. O’Neill adjourned the meeting at 8:45 p.m.