Minutes - Pacifica School District

BOARD MEMBERS PRESENT:
Karen Ervin, President
Michael O’Neill
Eileen Manning-Villar
Cynthia Kaufman
Joan Weideman
STAFF MEMBERS PRESENT:
Susan Vickery, Superintendent
Kitty Mindel, Assistant Superintendent
Josephine Peterson, Chief Business Official
Tom Stafford, Project Director
Flo Derby, Board Scribe
1. OPEN SESSION - CALL TO ORDER
Pacifica School District
375 Reina del Mar Avenue
Pacifica, CA 94044
www.pacificasd.org
BOARD OF TRUSTEES MEETING
December 9, 2009
UNAPPROVED MINUTES
Mr. O’Neill called the meeting to order at 6:02 p.m. Present for the meeting were Trustees Manning-Villar, Kaufman,
Weideman and O’Neill. (Ms. Ervin had informed the Board she would arrive shortly.) Staff present was Superintendent
Susan Vickery.
2. CLOSED SESSION
(a) Expulsion Hearing: Student No. 720569
(b) Public Employee Performance Appraisal
Principal(s)
Assistant Principal
(c) Conference with Labor Negotiator
Agency Negotiator: Susan Vickrey, Superintendent
Employee Organizations: CSEA, LSEA
(California School Employee Association, Chapter 128)
(Laguna Salada Education Association)
3. OPEN SESSION - FLAG SALUTE AND ROLL CALL
Ms. Ervin called the meeting to order at 7:00 p.m. She stated there was no action taken in Closed Session. Ms. Kaufman
led the Pledge of Allegiance. All Trustees were present. Staff present were Superintendent Susan Vickery, Chief Business
Official Josie Peterson, Assistant Superintendent Kitty Mindel and Project Director Tom Stafford.
Ms. Weideman presented a bouquet of flowers to Ms. Ervin on behalf of Mr. O’Neill, Ms. Kaufman, Ms. Manning-Villar and
herself in recognition of the difficult year during which Ms. Ervin was President of the Board. Ms. Weideman said the Board

MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 2
felt that Ms. Ervin led with compassion and understanding of very difficult issues that the Board faced. Ms. Weideman also
thanked Mr. O’Neill.
Ms. Ervin commented her job had been made easier because of the Board. A great deal of thought and study went into
every decision that was made. She credited the Board Members who serve and the management team who work very hard
for the District. She stated she is proud to be a representative of the Pacifica School District.
4. REORGANIZATION
(a) Annual Board Reorganization
(1) Election of 2010 Officers (President, Vice President, Clerk and Members)
It is recommended that the Board elect officers for the 2010 calendar year
It was moved by made by Ms. Manning-Villar, seconded by Ms. Kaufman, to nominate Mr. O’Neill for President of the Board.
It was moved by Ms. Weideman, seconded by Ms. Ervin, to nominate Ms. Manning-Villar for Vice President.
It was moved by Mr. O’Neill, seconded by Ms. Weideman, to nominate Ms. Kaufman for Clerk.
It was moved by Mr. O’Neill, seconded by Ms. Manning-Villar, to nominate Ms. Weideman for Vice Clerk.
ROLL CALL:
Ayes: Weideman, Kaufman, Manning-Villar, O’Neill and Ervin
Noes: None
MOTION PASSED: 5-0.
The Board Members moved to their appropriate seats at the dais.
(2) Appointment of Secretary to the Board
It is recommended that the Board appoint Susan Vickrey, Superintendent, as Secretary to the Board for the
2010 calendar year.
It was moved by Ms. Weideman, seconded by Ms. Ervin, to appoint Susan Vickrey, Superintendent, as Secretary to the
Board.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill
Noes: None
MOTION PASSED: 5-0.
(3) Adoption of Board Meeting Calendar for 2010
It is recommended that the Board adopt the Board meeting calendar for the 2010 calendar year.
It was moved by Ms. Manning-Villar, seconded by Ms. Ervin, to adopt the Board Meeting Calendar for 2010. Mr. O’Neill
asked to move the Regular Meeting of March 17 th to March 24 th . Ms. Weideman asked that the June 9 th Work Study Session
on Budget and Strategic Goals be split into two meetings, with the second one listed as a “to be determined” date. She also
asked that the Parcel Tax Oversight Committee date be added. Mr. O’Neill noted that the District’s website will list all
meetings. . Ms. Vickrey said meetings would be on the Home Page under Important Dates. Mr. O’Neill noted this would be
constantly updated to include Superintendent meetings, strategic planning meetings, budget meetings and other meetings in
addition to the usual schedule. Noting the changes as requested, and following the approval of the makers of the motion,
the Board voted.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill
Noes: None
MOTION PASSED: 5-0.

MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 3
(4) Adoption of Board Members as Representatives to Various Community and District Committees
It is recommended that the Board adopt committee assignments for the 2010 calendar year.
It was moved by Ms. Weideman, seconded by Ms. Ervin, to approve the assignments as presented. Mr. O’Neill suggested
filling the two unassigned liaison positions: the Pacifica Education Foundation and the CSBA Legislative Liaison. Ms.
Weideman said the Pacifica Education Foundation does not require the presence of a Board Member at all meetings and
volunteered to be the Board liaison. Consensus was to not fill the CSBA liaison at this time.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill
Noes: None
MOTION PASSED: 5-0.
(5) Resolution No. 2009-12-09-A Delegation of Authority
It is recommended that the Board approve Resolution No. 2009-12-09-A, Delegation of Authority from the
Board of Trustees to the Superintendent for the 2010 calendar year.
A motion was made by Ms. Weideman, seconded by Ms. Ervin, to approve Resolution No. 2009-12-09-A, Delegation of
Authority from the Board of Trustees to the Superintendent for the 2010 calendar year. (Ms. Vickrey noted this delegation of
authority is specific to the “Superintendent”, rather than to a named individual.)
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill
Noes: None
MOTION PASSED: 5-0.
5. APPROVAL OF THE MINUTES
It is recommended that the Board approve the Minutes of the November 9, 2009, November 16, 2009 and the November 17,
2009 Work Study Sessions, and the November 10, 2009 Regular Board Meeting.
It was moved by Ms. Ervin, seconded by Ms. Weideman, to approve the Minutes of the November 9, 2009 Work Study
Session.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman and Manning-Villar
Noes: None
Abstain: Mr. O’Neill
MOTION PASSED: 4-0-1
It was moved by Ms. Manning-Villar, seconded by Ms. Ervin, to approve the Minutes of the November 16, 2009 Work Study
Session.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill
Noes: None
MOTION PASSED: 5-0.
It was moved by Ms. Weideman, seconded by Ms. Ervin, to approve the Minutes of the November 17, 2009 Work Study
Session.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill
Noes: None
MOTION PASSED: 5-0.

MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 4
It was moved by Ms. Ervin, seconded by Ms. Manning-Villar, to approve the Minutes of the November 10, 2009 Regular
Board Meeting. Ms. Weideman noted a correction on Page 11, third line, to read as follows: “…important that the Board and
administrators understand the procedures so they can talk about it and explain and the rationale for the procedures. On
page 3, under Item 6 (e), third line, correction to minor typo from “…Ms. Weidemna..” to “…Ms. Weideman…”. .
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill
Noes: None
MOTION PASSED: 5-0.
6. APPROVAL OF THE AGENDA AND CONSENT AGENDA
It is recommended that the Board approve the agenda for the December 9, 2009 meeting and all consent agenda
items. All items on the consent agenda will be approved with one motion, which is not debatable and which requires a
unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, any item
shall be removed from this section and placed in the regular order of business following approval of the consent
agenda.
(a) Agenda of the December 9, 2009 meeting
(b) Consideration of Acceptance of Warrants
It is recommended that the Board approve the attached commercial warrants for the period of 11/2/09 through
11/24/09 totaling $870,906.30.
(c) Service and Consultant Contract Approvals
It is recommended that the Board approve the Service and Consultant contracts as presented by staff.
Consultant/Contractor Dollar Amount Term of Contract
1. Starboard TCN Paid 10% of first year’s payment November 1, 2009
Pacifica, CA through November 30, 2010
District: Frank Vella’s Marketing Services for unused space at Oddstad and Linda Mar Educational Center. This does not preclude the
District from selling, developing or signing other agents.
Contract #:
Fund/Site: General Fund/District wide
Budget Account Code: 01-0000-0-0000-8100-5827-099-0775
Consultant/Contractor Dollar Amount Term of Contract
2. Innovative Mechanical $2,112 November 30, 2009
South San Francisco through December 30, 2009
District: Replacement of existing painted fascia gutter at Cabrillo and Ortega Schools.
Contract #:
Fund/Site: Deferred Maintenance
Budget Account Code: 14-6205-0-0000-8100-5838-099-0815
3. Industrial Bobcat Time & materials December 1, 2009
Pacifica, CA (est. $4,000 to $5,000) through December 30, 2009
District: Repair gas leaks at Ocean Shore School
Contract #:
Fund/Site: Deferred Maintenance
Budget Account Code: 14-6205-0-0000-8100-5838-099-0816

MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 5
4. Carolyn Perino $3,450 December 1, 2009
Ontario, CA through January 31, 2010
District: Strategic Planning (Develop Agenda, conference calls, review, facilitate January meeting).
Contract #:
Fund/Site: General Fund
Budget/Account Code: 01-0000-0-0000-7150-5827-021-0610
(d) Board Bylaws, Policies and Administrative Regulations (J09)
(1) BP 0420.5 School-Based Decision Making
It is recommended that the Board delete BP at CSBA’s recommendation.
(2) AR 3440 Inventories
It is recommended that the Board approve CSBA Sample with revisions.
(3) AR 3110 Transfer of Funds
It is recommended that the Board delete AR at CSBA’s recommendation.
(e) Agreement between Pacifica School District and Spindrift School of Performing Arts
It is recommended that the Board approve the Agreement between the Pacifica School District and the Spindrift
School of Performing Arts to exchange services for use of District facilities.
(f) Agreement for Joint Use and Maintenance of Oddstad Field
It is recommended that the Board approve the agreement between the Pacifica School District and the Pacifica
AYSO for Joint Use and Maintenance of Oddstad Field.
(g) Agreement for Joint Use and Maintenance of Ingrid B. Lacy Field
It is recommended that the Board approve the agreement between the Pacifica School District and the Pacifica
National Little League and AYSO for Joint Use and Maintenance of Ingrid B. Lacy Middle School Field.
(h) Overnight Field Trip Approvals (AR 6153)
It is recommended that the Board approve the overnight field trips as presented.
It was moved by Ms. Manning-Villar, seconded by Ms. Kaufman, to approve the Agenda and the Consent Agenda.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill
Noes: None
MOTION PASSED: 5-0.
7. COMMUNICATIONS
This portion of the agenda is available to the public to address the Board on any issue that is not on the agenda. The
maximum time allowed for any speaker is three minutes.
(a) LSEA (Laguna Salada Education Association) None
(b) CSEA (Classified School Employees Association) None
(c) People Wishing to Address the Board None
(d) Correspondence
Ms. Vickrey said that there was no official correspondence, but she wanted the Board to have some good news. The Noyce
Foundation last Spring filmed a segment at Pacifica schools and they are using it in their presentation to Principals and
Instructional Leaders for 28 districts across the Bay Area. It can be seen on You Tube.

MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 6
(e) Board/Superintendent Communications
Ms. Ervin attended the Elna Flynn Dinner honoring parent volunteers in the District. She also participated in a Work Study
for the Superintendent Search process. She went to the CSEA Holiday Party. Ms. Ervin attended the Rally organized by
Saving Pacifica Schools held the Friday before the break. The break included two work furlough days. It is very important
that parents understand the sacrifice that teachers, staff and students are making due to the cuts in the State budget. She
expressed her appreciation to Ms. Salahuddin, the children, parents and staff who were there to support the children. She
also attended a City Finance Task Force meeting.
Ms. Weideman attended the Elna Flynn Dinner and all the Work Study Sessions. She met with Mark Kirschman in Jerry Hill’s
office regarding some financial issues. She also had conversations with Jean Holbrook about the financial situation ahead.
She will attend the Networking lunch sponsored by the San Mateo County School Boards Association. There is a
Government Summit for the County on January 9th . Ms. Weideman noted that on a personal note, she would be pursuing
her teaching credential. If all goes well, she is planning to begin in the Fall.
Ms. Kaufman attended the Elna Flynn Dinner and attended several meetings concerning the Superintendent Search
process. She also met with the Green Committee and would like to present a report to the Board at the next meeting.
Ms. Manning-Villar attended the Elna Flynn Dinner. She attended an event at Ingrid B. Lacy that focused on electives. She
attended another Karaoke fundraiser for Ocean Shore School. Ms. Manning-Villar also went to the Saving Pacifica Schools
Rally, as well as to a fundraiser for the Pacifica Education Foundation. She also attended several meetings on the
Superintendent Search.
Mr. O’Neill went to the Saving Pacifica Schools Rally. He was unable to attend the Elna Flynn Dinner due to a previous
commitment to being the “Ghost of Christmas Present” for Scrooge. He attended most of the meetings noted by other Board
Members. He attended the Jefferson High School Board meeting. Mr. O’Neill said that Jefferson voted on $4.9-million in
cuts. The ratio of counselors now will be 550 students to 1 counselor. They have cut 4 days from their calendar. He
wanted everyone to realize that the financial crisis is not only affecting elementary school districts. It also has an impact on
high school districts, community college districts and state colleges. He believes California is now officially the 51st worst
funded state (behind the District of Columbia), with Pacifica being in the lower 10% of the 51st . Mr. O’Neill also attended the
Work Study meetings on the Superintendent Search. Mr. O’Neill asked Ms. Vickrey to comment on the K-8 vs. K-5
programs.
Ms. Vickrey said parents are making their decisions at this time. In the interest of providing a broader view to parents, there
will be public information meetings in January to discuss the programs in depth, explaining the differences between the two
models. This may help parents determine their choices, based on the programs offered, rather than on a particular school.
The meetings will be prior to the Kindergarten lottery. Mr. O’Neill noted these meetings will not be site specific, but rather will
be about programs. Ms. Kaufman felt such meetings would be helpful.
(f) Board Committee Reports – based upon written reports None
8. DISTRICT BUSINESS
(a) Expulsion Hearing: Student No. 720569
It is recommended that the Board approve a Voluntary Consent to Discipline for Student No. 720569, resulting in
an expulsion
Ms. Weideman move to approve Voluntary Consent to Discipline for Student No. 7204569; seconded by Ms. Ervin.
Ms. Mindel reported that the Board met in Closed Session to discuss this item and it requires a public vote. Ms. Ervin noted
this is a voluntary consent to discipline.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill
Noes: None
MOTION PASSED: 5-0.
(b) Contract Negotiations Proposal(s) for the 2009-10/2010-11 School Year – District
It is recommended that the Board accept the District’s proposals for contract negotiations for the 2010-11 school
year. It is also recommended that the Board accept an additional item added to the District’s proposal for LSEA

MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 7
contract negotiations for the 2009-10 school year.
This item was posted as a Public Hearing scheduled for 7:45 p.m. It was heard out of order to conform to the posted time.
See Minutes following Item 8(e).
(c) Superintendent Search, Consultant Selection)
It is recommended that the Board approve the contract with RJ Gatti Associates to conduct the search for a new
superintendent.
Ms. Weideman moved approval of the contract with RJ Gatti Associates to conduct the search for a new superintendent;
seconded by Ms. Ervin.
Ms. Weideman commented that one question that was asked of all the consultants was: “Why would somebody want to
come to Pacifica?” All consultants had done their homework. It was gratifying to hear about our District from an outside
perspective. The first reason was that the API test scores are great. The District has a Strategic Plan that is a living
document in use. The consultants were impressed with the Music Foundation and the Education Foundation. There is the
Parcel Tax, with phenomenal parent-teacher support. She congratulated parents, staff members, teachers and
administrators who have done the work and she believes the result will be a good candidate pool from which to choose.
Ms. Kaufman thanked Ms. Ervin and Mr. Stafford for a good process in searching through a number of consulting firms,
resulting in four firms that were interviewed. She was happy with the firm selected because they promised a collaborative
process that will include the community stakeholders.
Ms. Ervin agreed with Ms. Kaufman on the selection. She felt RJ Gatti was impressive. They expressed an interest in
working with us in whatever way we found best to work with our community. As a result, there will be an advisory committee
of six (teachers, union members and a principal) to be part of the evaluation. It will be an inclusive process.
Mr. O’Neill said there would be many meetings ahead. There will be two community forums for the public being held
simultaneously on December 15 th at 7:00 p.m., one at Cabrillo School in the Multi-Purpose Room and one at the Ocean
Shore School Library. There will also be a meeting in the District Office on December 16 th at 2:00 p.m. for people to
comment. People will be speaking to the consultants at those meetings. This will help develop an impartial community
profile for the candidates. There are also a series of interviews scheduled for groups within the District. For example,
meetings are scheduled with the three employee groups (CSEA, LSEA and Management). Meetings are scheduled with the
Board, Saving Pacifica Schools, the Educational Foundation and the Rob Schneider Music Foundation. She encouraged
interested people to voice their opinions regarding the next superintendent.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill
Noes: None
MOTION PASSED: 5-0.
(d) Certification of First Interim Report for 2009-10
It is recommended that the Board approve the Positive Certification of the 2009-10 First Interim Financial Report
for the period July 1, 2009 through October 31, 2009 (Form CI) and authorize its filing with the County
Superintendent of Schools.
Due to time constraints, Item (d) was discussed after Item (b).
(e) Parcel Tax Update
Ms. Peterson updated the Board. She noted this report reflects the actual expenditures for 2009. The Parcel Tax Oversight
Committee met on December 9, 2008, January 5, 2009, June 22, 2009 and December 7, 2009. Mr. Mike Ray (committee
chairperson) will present the next committee report at the January 13, 2010 Board meeting. There was agreement that all
expenditures were within the Parcel Tax language. There is a $160,000 balance carried over and is in the General Fund, set
aside in the Parcel Tax Fund. The Board approved expenditures for the 2009-2010 school year in the amount of $1-million
as follows:

MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 8
Attract and retain qualified teachers:
50% of the BTSA program $ 52,334
Protect vital academic programs:
Math & Literacy Coach salary and benefits to support professional development $157,666
Protect local elementary and middle schools from state budget cute:
State reductions in revenue limits and categorical budgets $790,000
Ms. Peterson stated that revenue has been budgeted conservatively at $1-million. No funds have been received as of yet
for December. The exact amount of revenue may not be known until after the close of the school year. If the receipts come
in higher than projected, the balance will be carried over to 2010-2011.
The Parcel Tax Oversight Committee is considering writing an article for the Tribune thanking the community for their
support and also reporting through the year the benefits of the Parcel Tax.
Ms. Ervin commented on the balance of $160,000, noting it is intended to cover any mid-year budget cuts that may occur.
Ms. Vickrey said that when the Board receives the First Interim Report on this Agenda, it would be clear why it is necessary
to retain that money in reserve. Ms. Weideman noted that due to the exemption for seniors, refunds were being filed well
into the end of the school year, and there was uncertainty as to the exact amount to expect.
Ms. Ervin expressed her gratitude to the Parcel Tax Oversight Committee for taking their job very seriously, looking carefully
at all expenditures and the rationale for the expenditures.
The following item was posted as a Public Hearing scheduled for 7:45 p.m. It was heard out of order to conform to the
posted time.
(b) Contract Negotiations Proposal(s) for the 2009-10/2010-11 School Year – District
It is recommended that the Board accept the District’s proposals for contract negotiations for the 2010-11
school year. It is also recommended that the Board accept an additional item added to the District’s proposal
for LSEA contract negotiations for the 2009-10 school year.
Ms. Mindel said this has been an unusual year due to State budget actions and she expressed her gratitude to CSEA and
LSEA for working with the District to make this happen. For LSEA, for 2009-2010 we are adding Article 13, Standard Based
Evaluation. We are beginning the opening for 2010-2011.
Ms. Weideman moved to accept the District’s proposals for contract negotiations for the 2010-2011 school year, and to
accept an additional item added to the District’s proposal for LSEA contract negotiations for the 2009-2010 school year;
seconded by Ms. Ervin.
Mr. O’Neill declared the Public Hearing open at 7:47 p.m.
Ms. Patty McNally invited the Board and the public to attend the Winter Bazaar at Ocean Shore School. There will be
wonderful handmade items from students, parents and staff, along with Silent Auction items and baskets. All proceeds go to
the Holiday Fund through the Pacifica Tribune and to Ocean Shore Family Emergency Fund. This will be from 2:30 to 6:00
on Thursday, December 11th .
Ms. McNally, as Co-Chair of the LSEA negotiating team, spoke to the Board to sunshine their re-openers. She hopes there
will be continuation of interest-based bargaining, which has been effective in the past. There is a change in their CTA
representative due to the promotion of their previous representative. The new representative is Rick Willis.
Ms. Mindel noted the full contract is up for negotiation in the coming year. It is a three-year contract.
Ms. Mindel commented that the District and CSEA in their negotiations this year extended the contract to 2012, with an
automatic re-opener for compensation. The re-opener concerns matters related to the calendar, hours, compensation, class
size, leaves and standards based evaluations.
Lisa Kern, the current President of CSEA, addressed the Board. The interests of CSEA are the total compensation package
including health and welfare benefits and to reserve their right to re-open as negotiated. She thanked the District for working
with CSEA through these hard times. This re-opener is for 2009-2010 and 2010-2011 re-openers for compensation.

MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 9
Mr. O’Neill closed the Public Hearing at 7:51 p.m.
Ms. Weideman commented on the complicated budget year and its impact on the unions and groups. She thanked them for
all the work done and the patience through the process.
Ms. Ervin thanked employees for their dedication to the children in the District. It is very hard to look forward with some of
the budget problems, and she believes the District is very lucky to have the Union support during this difficult times.
Mr. O’Neill thanked the unions for understanding the position of the Board. The Board has to look at the values of the
District and its 50-year history and what has been accomplished so far.
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill
Noes: None
MOTION PASSED: 5-0.
(d) Certification of First Interim Report for 2009-2010
It is recommended that the Board approve the Positive Certification of the 2009-2010 First Interim Financial Report
for the period July 1, 2009 through October 31, 2009 (Form C) and authorize its filing with the County Superintendent
of Schools.
It was moved by Ms. Weideman, seconded by Ms. Kaufman, to approve the Positive Certification of the 2009-2010 First
Interim Financial Report for the period July 1, 2009 through October 31, 2009 (Form C) and authorize its filing with the
County Superintendent of Schools.
Ms. Peterson summarized the staff report. This report reflects the District’s financial position for July 1, 2009 through
October 31, 2009 and updates the budget for the year. This report notifies the Board whether or not the District will be able
to meet its obligations in the current fiscal year and two years going out. This is a positive certification indicating the District
will meet its financial obligations for the remainder of the fiscal year and two subsequent fiscal years. Ms. Peterson noted
this budget is more accurate than the budget adopted by the Board in June. The Board did receive revisions to the budget in
September, but this report is the most accurate in projecting revenues and expenditures. Ms. Peterson noted that the
budget passed in June did reflect a substantial ending fund balance. Now it appears there is a deficit for the current year of
$1.2-million. That is because the District carried funds over from last year and actually spent them this year. She
enumerated the carry-overs. The most significant item was the one-time State budget reduction of $820,000. The Board set
that money aside at the end of last year. The State cut the funds from our budget this year.
Ms. Peterson stated that the First Interim budget projects a 3.4% reserve in the General Fund and additional reserves of
2.7% in Fund 7 (special reserve) for total reserves of a 6% reserve ($1.5-million). That is because we received the Fiscal
Stabilization Funds last year of over $1-million and the Parcel Tax Funds approved last year. Staff is recommending to the
Board that the District hold on to those funds because there are mid-year budget reductions ahead, and it is very difficult to
make mid-year cuts when staff has been hired and the school year is underway. If the State budget contains major
reductions, it is likely the District will see huge reductions in the 2010-2011 budget. The Governor’s proposal will be coming
in January.
Ms. Peterson said the District found out over Thanksgiving holiday that there would be significant cash flow issues for the
District again in May and June. We will have up to a $3.4-million negative cash flow at the end of the year in June. This is
not the fault of the District. It is due to a strange thing that happened with property taxes during the economic downturn.
Typically, our District receives about 55% of our funding in property taxes and 45% in State aid (Revenue Limit). In the early
1990’s, the State developed the Educational Revenue Augmentation Fund (“ERAF”) from property taxes. This fund currently
has a negative balance. This is because the State has shifted funds back and forth between local governments and school
districts several times over the years. She referred to the triple shift where there was a vehicle license fee in the sales tax,
and the State shifted monies from counties to cities through this ERAF fund. The result of such shifts is a negative balance.
This negative balance is a negative property tax balance. In San Mateo County it is $113-million. This negative balance gets
distributed to revenue limit school districts. There are only 7 revenue limit school districts. Because of this, the negative
ERAF completely offsets all of the property taxes for the remaining 7 districts causing 100% of the funding to come in the
form of State aid. (A detailed explanation of the ERAF funding was attached to the staff report.)
The County called an emergency meeting of the Chief Business Officials over the Thanksgiving break to inform them that the

MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 10
pie shrunk down from 11 to 7 revenue limit districts. (The San Mateo County Community College District recently became a
basic aid district along with a few other districts.) The Community College District made up 50% of this negative ERAF,
absorbing 50% of the $113-million. The remaining 7 districts must now absorb the $113-million. The Pacifica School
District’s $12-million in property taxes is now zero because our negative ERAF has been applied to our property taxes.
Ms. Peterson explained the District would receive the same amount of funding but in State aid. This month, instead of
receiving $4-million in property taxes, we got zero. We would have been negative this month and unable to make payroll.
However, the County called this emergency meeting and worked with the County Controller to get a cash infusion of $4.5million
in December, which allows the District to make payroll and to continue. The District will have a significant cash flow
problem in May and June. She recalled last year that the State did not pay the District every month, but rather they are
giving us 6% here, 9% there. In June we get zero and the State owes us 25% (about $3.5-million). The State says it will pay
the money in July and August, so we will be negative. The County is offering some options, such as inter-fund borrowing,
use the TRAN, borrow from the County (applies only to Districts with less than 900 students), or borrow from the County
Audit Controller’s Office. The San Mateo County Office of Education is working with the Controller’s Office right now to
determine the options for our 7 school districts, which collectively will have a negative cash flow of $22-million in June 2010.
Ms. Peterson will update the Board when new information is available. This will not affect the Parcel Tax. Ms. Peterson
responded to questions and explained she believes the District will be fine this year.
Ms. Weideman commented on her frustration with the Enron accounting methods in general and has done some research.
She has spoken with several people in Jean Holbrook’s office, as well as staff at Jerry Hill’s office. Ms. Peterson
accompanied Ms. Weideman to Mr. Hill’s office where they were told districts should be okay this year but it is time to talk
about a systematic long-term fix. They talked about the first crack in the dike, and now there is a second crack in the dike. At
some point, if the State does not figure this out, the dike will break and there is nothing anyone will be able to do about it.
The other issue is that this may be County-specific because, right now, we are 7 revenue limit districts vs. 20 basic aid
districts. Jerry Hill’s staff is getting up to speed on this issue. We will continue to proceed forward, looking at long-term
issues.
Ms. Ervin asked Ms. Peterson to comment to the audience on the differences between a basic aid and revenue limit district.
Ms. Peterson said districts are entitled to a certain amount of money based on how many students are enrolled. If the
district’s property taxes are higher than that amount, the District keeps all the property tax funds (Basic Aid District). If the
property taxes are lower, the State makes up the difference (Revenue Limit District).
Mr. O’Neill said it was recently announced that property values have declined, so all the basic aid districts will be taking a
cut. They might float back into revenue limit districts. This could mean that each year there could be a change. Ms.
Peterson suggested that this is also attributable to loss of student enrollment. Mr. O’Neill felt another issue is the dilemma
that the San Mateo Union High School District was getting $11,000 per student, but Jefferson Union High School District was
getting $6,000 per student. Now the revenue limit has gone down and Jefferson is down to $5,700. Ms. Ervin said, in
addition, students are getting fewer school days in revenue limit districts. Mr. O’Neill said the State has raided all the cookie
jars, which are now empty. Every special fund that been emptied.
Ms. Weideman felt there would be some looking at districts countywide, perhaps in the form of a committee, to discuss these
serious countywide issues. Mr. O’Neill referred to the comment about the triple flip, which even sounds illegal. Ms. Vickrey
commented it is important for the District to pay its employees. That is what Ms. Peterson is in the process of researching to
find out how to manage these issues. That is why Ms. Vickrey would hesitate to commit the $160,000 parcel tax carry-over
when the District will need $5-million in June.
Ms. Weideman noted it isn’t even just the financial cost; there is a staff cost. Ms. Peterson worked over her vacation,
attended meetings and was on e-mail, and spent two days at the County getting the bad news, then came back and spent
countless hours to determine what that means to the Pacifica School District. As the State requires us to cut Administration
at all levels, they are adding more workload.
Mr. O’Neill said that although Ms. Weideman is correct that there is a staff cost, it is important that a child is only in second
grade once, and if they don’t learn to read, the child has been deprived of that ability. The long-term result cannot be
measured.
Ms. Peterson said that the District will manage this June, but it will be on borrowings, which will cost the District money.
Even if the money is borrowed, we will have to pay interest. Ms. Ervin asked if the TRAN could be increased for that
following year. Ms. Peterson said we will, and it will cost money. There are several levels of issues to be discussed.
The Board will meet for updates on this issue on January 20 th .

MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 11
ROLL CALL:
Ayes: Ervin, Weideman, Kaufman, Manning-Villar and O’Neill
Noes: None
MOTION PASSED: 5-0.
(f) Waitlist/Enrollment Procedures Revisions
Ms. Vickrey said the procedures presented to the Board tonight are the result of several meetings and include those
revisions requested by the Board. The approved procedures will be posted on the District website, distributed to sites,
provided to parents when they register students, and sent to parents of students presently on wait lists.
Ms. Weideman noted a typo. Ms. Manning-Villar commented on the 8 th bullet, “Full time District employee’s children are
below retained students on wait lists.” She feels this could be removed because there is a wait list procedure on the next
page. Reading the bulleted item preceding this one, she finds it confusing. She believes it is unnecessary because it is
stated lower in the document. Discussion followed about the intent. Ms. Vickrey said that everything mentioned at the end
in the section “Wait List Order” is also mentioned elsewhere in the document. Consensus was to leave it as written.
Discussion followed on retained students. Ms. Vickrey stated that retained students have the first priority on the wait list if
there is an opening for their grade level at their current school. She said that at many of the schools, there are only 20
students per class. If the retained student was one of the 20, and there is a class coming in with 20 students, there would
not be room for the retained student. They become #1 on the wait list for the grade they will repeat. She explained further
that if the student is currently at School A and is on the wait list for School B, if the student is retained, they now have to go
to the wait list for School B at the bottom of the list. It is the responsibility of the parent to notify the Keeper of the Wait List
that the child is being retained and they wish to remain on the wait list. Further clarification will be made to the procedures.
Ms. Vickrey said she would work with the document because she knows the direction the Board wishes to take and will make
the adjustments necessary. She will e-mail the corrected document to the Board prior to publication and asked the Board to
notify her immediately if the document remains unclear.
Ms. Kaufman asked for a change to the “Wait List Order” item 4 – to change the word “but” to “who”.
Kalimeh Salahuddin addressed the Board about the Special Education parents who are not getting sibling preference. She
can understand the challenges of having a child who is in a special day class and also understands the extra burden of
having to negotiate two different schools if your child does not get into the school that your older special day class child
attends. She has two children in different schools, and even with the transportation, it is still difficult. She knows the
situation with special day classes and would love to have this issue addressed to where they are not so flexible, but until
then, she feels it is unfair to not allow special education parents to have sibling preference. They didn’t choose to have a
child in special education.
Ms. Vickrey said that at the present time, the District does not have a special day class anywhere that goes from
Kindergarten through 8 th grade. The classes are distributed among several schools. She wondered at which year sibling
preference would apply.
Ms. Weideman didn’t know if parents would want to be bouncing their mainstreamed child to the program based on where
their special education child attends. Ms. Vickrey knows there is a complication as far as involvement with the PTOs and
such. She stated that most of the students who are in special day classes are transported by the District. The primary
reason for having sibling preference is so the parents do not have to transport their children to a number of schools.
However, transportation is provided for the special day class students, so that is not really an issue. She also believes the
District will have difficulty placing special day classes at the more popular K-8 schools if you can circumvent the wait list by
being in special education. Ms. Weideman recognizes it is an unfortunate situation and does not know if it will improve. Ms.
Vickrey said as long as the special day classes are at different locations, it is a difficult problem to solve.
Mr. O’Neill said there could also be the reverse situation, where a student on the wait list gets into a school where there are
no special day classes and they want sibling preference for the special needs child. Ms. Vickrey said special day classes
are always placed through the IEP process. The exemption only applies to special day classes. It does not apply to a child
who is in RFP, but only to a child in special day classes.

MINUTES - REORGANIZATION BOARD MEETING - December 9, 2009 Page 12
Ms. Vickrey reiterated the importance of distributing the Wait List Procedures as soon as possible and asked the Board to
respond in a timely manner concerning any changes.
(g) Facilities Update/Post Modernization Plan
Ms. Peterson presented the staff report. She stated the main issue at this time is the Ocean Shore roof, which has major
leaks. She reminded the Board of the history of the process in trying to get the warrantor to correct the damage. The
contractors insurance may cover this. Ms. Peterson noted that several inspections of the roof were performed, and none of
the inspectors have been able to pinpoint where the major leaks are coming in. A series of recommendations have been
made at the least cost. Ralph Larsen and Sons have agreed to proceed with these recommendations. QKA is involved in
assisting. After the repairs are done, the next major storm with wind will tell if the repairs were effective. We know there is a
major problem, and it may take some time to be sure the process was successful. Conversations will take place concerning
the possibility of extending the warranty from the date the damage was noted. County Counsel will be contacted for their
opinion on the warranty questions.
Ms. Peterson said that meanwhile, there was a gas leak at the school requiring PG&E to shut off the gas. Staff hired
Industrial Bobcat who began work immediately to correct the gas leak. It was repaired within three days. The gas was
turned on again last Friday. She noted the Maintenance Department worked very hard to get this done.
Ms. Peterson said bids are in process for repairing a portion of the entry roof at Ortega. (Deferred maintenance.)
(h) Personnel Changes
The following personnel information is provided for the Board:
1) Certificated:
a) Employment of Jamie Iuliano, Substitute Credentialed Teacher with an Emergency 30-day Teaching Permit,
effective November 5, 2009.
b) Employment of Chelsea McDow, Substitute Credentialed Teacher with an Emergency 30-day Teaching Permit,
effective November 12, 2009.
c) Return from Maternity/Child Rearing Leave for Aimee Llewellyn, .4FTE School Psychologist, and effective
December 14, 2009.
d) Return from Maternity/Child Rearing Leave for Shari Vendrolini, .6 FTE Classroom Teacher at Ingrid B. Lacy,
effective January 4, 2010.
2) Classified:
a) Retirement of Patty Bold, Administrative Secretary, District Office, effective January 31, 2010.
b) Employment of Jeffrey Witter, After School Tutor @ Ocean Shore School, September 22, 2009 to April 2, 2010.
c) Employment of Robert Becker, Custodian I, Sunset Ridge School, effective December 1, 2009.
d) Promotion of Meredith Scott to Administrative Secretary, District Office, effective December 1, 2009.
e) Promotion of Jill Macedo to Clerical Assistant, District Office, effective December 1, 2009.
f) Employment of Nomi Harper, Noon Yard Supervisor, Ingrid B. Lacy, effective November 12, 2009.
g) Employment of Heoh Kim, Substitute Custodian, Classified Salary Schedule A, Step A for Appropriate Position
Range, effective November 5, 2009.
h) Employment of Gayle Recuerdo, Substitute Behavioral Therapist, Classified Salary Schedule B, Step A for
Appropriate Position Range, effective November 19, 2009.
i) Employment of David Carpenetti, Substitute Custodian, Classified Salary Schedule A, Step A for Appropriate
Position Range, effective November 18, 2009.
9. FUTURE AGENDA ITEMS
Mr. O’Neill felt it would be useful to schedule discussion of the Oddstad property at a Work Study. There are several issues
that need to be discussed concerning this property and its future use. There are legal steps that must be taken, enrollment
projections to be estimated, and other complex considerations to discuss. The date selected was February 10 th . Ms. Vickrey
will work with Mr. O’Neill to provide information concerning the processes required.
10. ADJOURNMENT – Mr. O’Neill adjourned the meeting at 8:45 p.m.