The Role of the Course Director - University of Ulster
The Role of the Course Director - University of Ulster
The Role of the Course Director - University of Ulster
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<strong>The</strong> <strong>Role</strong> <strong>of</strong> <strong>the</strong> <strong>Course</strong><br />
<strong>Director</strong><br />
Dr Stephen Hagan<br />
Ms Ruth Fee
Key Issues<br />
• <strong>Course</strong> Management (auditable)<br />
• Currency <strong>of</strong> <strong>Course</strong> Documentation<br />
• Information required by Faculty Heads<br />
<strong>of</strong> Collaborative <strong>Course</strong>s (FHCC)
<strong>Course</strong> Management<br />
• How do you manage your programme?<br />
– <strong>Course</strong> committee/team structure<br />
• Allocation <strong>of</strong> tasks<br />
– Student representation: committee/forum<br />
– Student induction<br />
– Moderation <strong>of</strong> student work<br />
• internal<br />
• external (External Examiner; UU subject-link)<br />
– Feedback on assessment<br />
– Audit trail: Minutes
Academic Progress<br />
• Review <strong>of</strong> academic progress<br />
Formal meetings:<br />
» Progress Boards<br />
» Boards <strong>of</strong> Examiners<br />
• Module mark pr<strong>of</strong>iles<br />
» Pre-Examination Board<br />
» <strong>Role</strong> <strong>of</strong> <strong>the</strong> Consortium
Academic Standard<br />
• Module evaluation/monitoring<br />
• External Examiners Reports &<br />
Responses (sent to FHCC)<br />
• Annual Subject Monitoring
Currency <strong>of</strong> <strong>Course</strong> Documentation<br />
• <strong>Course</strong> Revisions (CA3)<br />
• Notification to withdraw a programme <strong>of</strong><br />
study (CA5)<br />
• Proposal for new programme (CA2 or<br />
CA4 if Access programme)<br />
• Revalidation documentation<br />
– New design for course documentation
Information Required by FHCC<br />
• Why do we need this information?<br />
• What information is kept by UU at an<br />
Institutional level?<br />
– List <strong>of</strong> courses operating in each Faculty<br />
– Any changes to college contact details<br />
– Generic UU policies
Information Required by FHCC<br />
• <strong>Course</strong> level information that FHCC<br />
require:<br />
– staff linked to <strong>the</strong> programme (CVs for new<br />
and PT staff)<br />
– course calendar and handbook<br />
– meeting agendas, minutes and papers<br />
– any assessment schemes or moderation<br />
pr<strong>of</strong>ormas
Information Required by FHCC<br />
• <strong>Course</strong> level information that FHCC<br />
require:<br />
– information on student enrolments<br />
– outcome <strong>of</strong> module evaluations<br />
– physical resources update (IT,<br />
library,student services)<br />
– any examples <strong>of</strong> good practice<br />
– consortium information<br />
(membership/calendar)
Appendix 18<br />
DUTIES AND RESPONSIBILITIES OF COURSE DIRECTORS OF VALIDATED COURSES<br />
<strong>The</strong> <strong>Course</strong> <strong>Director</strong> will be responsible for <strong>the</strong> organisation and management <strong>of</strong> <strong>the</strong> course. In particular<br />
<strong>the</strong> <strong>Course</strong> <strong>Director</strong> will:<br />
1 act as Chairman <strong>of</strong> <strong>the</strong> <strong>Course</strong> Committee;<br />
2 in consultation with senior management as appropriate, keep under review <strong>the</strong> provision <strong>of</strong> human and<br />
physical resources for <strong>the</strong> course;<br />
3 in consultation with senior management as appropriate, ensure that a module co-ordinator is<br />
appointed for each course module;<br />
4 ensure regular liaison with <strong>the</strong> Faculty Head <strong>of</strong> Collaborative <strong>Course</strong>s and o<strong>the</strong>r <strong>University</strong> staff as<br />
appropriate;<br />
5 ensure that <strong>the</strong> <strong>Course</strong> Committee carries out its functions and be responsible in collaboration with<br />
o<strong>the</strong>r members <strong>of</strong> <strong>the</strong> <strong>Course</strong> Committee for:<br />
a) preparation <strong>of</strong> course publicity material;<br />
b) ensuring that information held on <strong>the</strong> <strong>University</strong> module database is updated to take account <strong>of</strong><br />
revisions which affect <strong>the</strong> modules taught in <strong>the</strong> course (Edexcel courses only);<br />
c) oversight <strong>of</strong> <strong>the</strong> selection <strong>of</strong> applicants;<br />
d) <strong>the</strong> timetabling <strong>of</strong> <strong>the</strong> course;<br />
e) arrangements for student induction programmes, including <strong>the</strong> preparation and distribution <strong>of</strong><br />
course handbooks and o<strong>the</strong>r material to students;<br />
f) ensuring that students are adequately informed <strong>of</strong> both general health and safety matters and<br />
those specific to <strong>the</strong>ir course <strong>of</strong> study and for communicating relevant information to <strong>the</strong>m;<br />
g) allocation <strong>of</strong> advisers <strong>of</strong> studies to students;<br />
h) <strong>the</strong> regular review <strong>of</strong> student attendance and progress and presentation <strong>of</strong> reports on such<br />
matters to <strong>the</strong> <strong>Course</strong> Committee, including evidence <strong>of</strong> extenuating circumstances submitted<br />
by students in relation to performance in examinations and assessment in semester one;<br />
i) implementation <strong>of</strong> <strong>the</strong> <strong>Course</strong> Committee’s decision regarding <strong>the</strong> method <strong>of</strong> staff/student<br />
consultation;<br />
j) consideration <strong>of</strong> requests for permission for late submission <strong>of</strong> coursework on behalf <strong>of</strong> <strong>the</strong><br />
course committee;<br />
k) collation <strong>of</strong> draft examination papers and collaboration with external examiners and <strong>the</strong><br />
<strong>University</strong> in <strong>the</strong> approval and moderation <strong>of</strong> examination papers and o<strong>the</strong>r forms <strong>of</strong><br />
assessment;<br />
l) confirmation <strong>of</strong> <strong>the</strong> examination timetable;<br />
m) arrangements for meetings <strong>of</strong> Boards <strong>of</strong> Examiners and for <strong>the</strong> attendance <strong>of</strong> external<br />
examiners;<br />
n) arrangements for <strong>the</strong> preparation <strong>of</strong> students' results pr<strong>of</strong>iles for presentation to <strong>the</strong> Board <strong>of</strong><br />
Examiners;<br />
o) communicating to unsuccessful students <strong>the</strong> Board <strong>of</strong> Examiners' decisions about <strong>the</strong>ir<br />
performance and progress;<br />
p) preparation for consideration by <strong>the</strong> <strong>Course</strong> Committee <strong>of</strong> a draft response to <strong>the</strong> report(s) <strong>of</strong><br />
external examiner(s);<br />
q) preparation and submission <strong>of</strong> appropriate documentation, for initial consideration by <strong>the</strong> <strong>Course</strong><br />
Committee, for annual monitoring and re-validation and for proposed revisions to <strong>the</strong> course.<br />
<strong>The</strong> <strong>Course</strong> <strong>Director</strong> may be required to participate in <strong>the</strong> registration and enrolment <strong>of</strong> students and<br />
associated administrative procedures.<br />
106