How to Plan an Event - Penn State Erie

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Bringing a speaker, performance, DJ, band, etc. to Behrend: Total costs $_____________ (The maximum allowance is $4,000 for a speaker/performance inclusive of travel.) $_____________ Speaker (quote required) $_____________ Performance fee (quote required) $_____________ DJ (quote required) $_____________ Travel costs (quote required) $_____________ Lodging (quote required) A flat rate of $75.00 per room has been set for lodging accommodations through a local vendor for speakers, performers, DJs, etc. coming to Behrend. You do not need to supply a quote unless you are using a vendor other than the Days Inn on Interstate 90.
Any time you bring someone on campus he/she will need a contract: Even if it is FREE! NEVER SIGN a contract from an artist, DJ vendor etc. Penn State uses their own contracts When getting quotes ask for performance cost and a copy of their Rider Ask does the performance cost include travel!
Page 1 and 2: Penn State Behrend
Page 3 and 4: Program Planning “Fail to Plan, P
Page 5 and 6: Small budget Proposal calls approx
Page 7 and 8: Program Planning If you want to br
Page 9 and 10: • Please type or print. Single si
Page 11 and 12: • Lion Entertainment Board holds
Page 13 and 14: Club X is requesting funding for su
Page 15 and 16: • Do you have funding from anothe
Page 18 and 19: Go to CMC - in the basement of Koch
Page 20 and 21: If your event is in Bruno’s, Dobb
Page 22 and 23: Caterers must be on the approved li
Page 26 and 27: Set-up/Tear-down Maintenance set-up
Page 28 and 29: Other Other costs; please specify.
Page 30 and 31: Program or trip off campus: Total
Page 32 and 33: Standard funding consideration guid

How to Plan an Event - Penn State Erie

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