Minutes - Pacifica School District
Minutes - Pacifica School District
Minutes - Pacifica School District
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1. OPEN SESSION - CALL TO ORDER<br />
<strong>Pacifica</strong> <strong>School</strong> <strong>District</strong><br />
375 Reina del Mar Avenue<br />
<strong>Pacifica</strong>, CA 94044<br />
www.pacificasd.org<br />
BOARD OF TRUSTEES MEETING<br />
June 23, 2010<br />
APPROVED MINUTES<br />
Ms. Manning-Villar called the meeting to order at 5:04 p.m.<br />
Present: K. Ervin, J. Weideman, C. Kaufman, E. Manning-Villar<br />
Absent: M. O’Neill<br />
Staff present: S. Vickrey, K. Mindel, J. Peterson, T. Stafford<br />
Ms. Manning-Villar adjourned the meeting to Closed Session.<br />
2. CLOSED SESSION<br />
(a) Conference with Labor Negotiator<br />
Agency Negotiator: Susan Vickrey, Superintendent<br />
Employee Organizations: CSEA, LSEA, LSMA<br />
(California <strong>School</strong> Employee Association, Chapter 128)<br />
(Laguna Salada Education Association)<br />
3. OPEN SESSION – CALL TO ORDER<br />
Ms. Manning-Villar reconvened the meeting at 5:35. The Board took no action in Closed Session.<br />
Present: K. Ervin, J. Weideman, C. Kaufman, E. Manning-Villar<br />
Absent: M. O’Neill<br />
Staff present: S. Vickrey, K. Mindel, J. Peterson, T. Stafford<br />
(a) Wellness Committee Applicant Interviews<br />
The Board interviewed the first two candidates then Ms. Manning-Villar adjourned at 6:02 to break for 15 minutes<br />
while waiting for the next person to arrive. Ms. Manning-Villar reconvened the Board at 6:17 to interview the last<br />
candidate. Ms. Manning-Villar adjourned the meeting to Closed Session at 6:27 p.m.<br />
4. CLOSED SESSION<br />
(a) Public Employee Performance Appraisal - Superintendent<br />
5. OPEN SESSION - FLAG SALUTE AND ROLL CALL<br />
Ms. Manning-Villar reconvened the meeting at 7:02. The Board took no action in Closed Session.<br />
Trustee Kaufman led the Flag salute.<br />
Present: K. Ervin, J. Weideman, C. Kaufman, E. Manning-Villar<br />
Absent: M. O’Neill<br />
Staff present: S. Vickrey, K. Mindel, J. Peterson, T. Stafford<br />
6. APPROVAL OF THE MINUTES<br />
It is recommended that the Board approve the <strong>Minutes</strong> of the May 26, 2010 Regular Board Meeting and the<br />
June 9, 2010 Work Study Session.
MINUTES REGULAR BOARD MEETING June 23, 2010 Page 2<br />
Ms. Ervin moved, and Ms. Weideman seconded, approval of the <strong>Minutes</strong> of the May 26, 2010 Regular Board<br />
Meeting.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar<br />
Noes: None<br />
Absent: O’Neill<br />
MOTION PASSED: 4-0<br />
Ms. Kaufman moved, and Ms. Ervin seconded, approval of the <strong>Minutes</strong> of the June 9, 2010 Work Study Session.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar<br />
Noes: None<br />
Absent: O’Neill<br />
MOTION PASSED: 4-0<br />
7. APPROVAL OF THE AGENDA AND CONSENT AGENDA<br />
It is recommended that the Board approve the agenda for the June 23, 2010 meeting and all consent agenda<br />
items.<br />
All items on the consent agenda will be approved with one motion, which is not debatable and which requires<br />
a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests,<br />
any item shall be removed from this section and placed in the regular order of business following approval of<br />
the consent agenda.<br />
(a) Agenda of the June 23, 2010 meeting.<br />
(b) Consideration of Acceptance of Warrants<br />
It is recommended that the Board approve the attached commercial warrants for the period of 5/17/10<br />
through 6/11/10 totaling $800,445.27.<br />
(c) Service and Consultant Contract Approvals<br />
It is recommended that the Board approve the Service and Consultant contracts as presented by staff.<br />
(d) Approval of Contract for Extended Day Care and Preschool Services with Temporary Tot Tending, Inc.<br />
It is recommended that the Board approve the 2010-11 Contract for Extended Day Care and Preschool<br />
Services with Temporary Tot Tending, Inc.<br />
(e) Consolidated Application, Part I<br />
It is recommended that the Board approve the Consolidated Application Part I.<br />
(f) Board Policies and Administrative Regulations – Manual Maintenance (N09/M10)<br />
(1) AR 4112.23 Special Education Staff<br />
It is recommended that the Board approve the CSBA Sample with revisions<br />
(2) AR 4112.4/4212.4/4312.4 Health Examinations<br />
It is recommended that the Board revise the Current AR<br />
(3) AR 4117.14/4317.14 Postretirement Employment<br />
It is recommended that the Board revise the Current AR<br />
(4) AR 5113.2 Work Permits<br />
It is recommended that the Board approve the CSBA Sample with revisions<br />
(5) BP 6111 <strong>School</strong> Calendar<br />
It is recommended that the Board revise the Current policy<br />
(6) BP 6145 Extracurricular and Cocurricular Activities
MINUTES REGULAR BOARD MEETING June 23, 2010 Page 3<br />
It is recommended that the Board revise the Current policy<br />
(7) BP 6161.1 Selection and Evaluation of Instructional Materials<br />
It is recommended that the Board revise the Current policy<br />
(8) AR 6161.1 Selection and Evaluation of Instructional Materials<br />
It is recommended that the Board revise the Current AR<br />
(9) BP/AR 6173.2 Education of Children of Military Families<br />
It is recommended that the Board adopt/approve the CSBA Sample with revisions<br />
(10) BP/AR 1240<br />
It is recommended that the Board adopt/approve the CSBA Sample as presented<br />
(11) BP/AR 3320<br />
It is recommended that the Board adopt/approve the CSBA Sample as presented<br />
(12) BP/AR 3515.2<br />
It is recommended that the Board adopt/approve the CSBA Sample as presented<br />
Ms. Weideman moved, and Ms. Ervin seconded, approval of the Agenda and Consent Agenda.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar<br />
Noes: None<br />
Absent: O’Neill<br />
MOTION PASSED: 4-0<br />
8. COMMUNICATIONS<br />
This portion of the agenda is available to the public to address the Board on any issue that is not on the<br />
agenda. The maximum time allowed for any speaker is three minutes.<br />
(a) LSEA (Laguna Salada Education Association) – None<br />
(b) CSEA (Classified <strong>School</strong> Employees Association) – None<br />
(c) People Wishing to Address the Board<br />
Jeanne Bellinger, President of the <strong>Pacifica</strong> Education Foundation addressed the Board. The Foundation has raised<br />
over $250,000 this year and will be launching their 21st Century Learning Skills Program next year. Right now they<br />
are in the process of interviewing candidates, and she believes there is a candidate that they will be announcing<br />
soon. When they launched their fundraising efforts, some parents expressed their concern about the budget crisis.<br />
The Foundation gave those that made donations the option to earmark their donation to the <strong>District</strong>’s General Fund.<br />
Ms. Bellinger presented the district with a check in the amount of $555.00.<br />
David Mineta addressed the Board as an “honorary Board Member of this district” bestowed upon him years before<br />
by then Trustee Betsy Massey. He wanted first to recognize Susan Vickrey and Kitty Mindel for their years of<br />
service, and wonderful collaboration on their part with JUHSD. He also wanted to come before the Board to say<br />
thank you and goodbye. Mr. Mineta announced that he has taken a position with the President’s Administration in<br />
Washington, D.C. It’s a bittersweet appointment because he is leaving home and his position on the JUHSD Board.<br />
He has loved working with <strong>Pacifica</strong> <strong>School</strong> <strong>District</strong>, and extended his thanks.<br />
(d) Correspondence– Ms. Vickrey received notice yesterday from the Governor’s Council on Physical Fitness<br />
and Sports announcing that Sunset Ridge Elementary <strong>School</strong> is one of seven schools in the Bay Area<br />
Region and 127 schools state-wide that have been named finalists in the Council’s 2010 Governor’s<br />
Challenge Competition – a contest that promotes increased physical activity and better nutrition among<br />
California’s youth. Award winning schools will be announced at a special ceremony at the Capitol in<br />
September. Ms. Vickrey read the entire notice. Finalists were selected out of 2,649 participating schools<br />
statewide based on the percentage and number of students in the school who successfully completed the<br />
Governor’s Challenge of being active 30-60 minutes a day, at least 3 days a week for a month. Sunset
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Ridge had 100% of its students successfully complete the Governor’s Challenge this year.<br />
(e) Board/Superintendent Communications<br />
Board members discussed activities they attended since the previous Board meeting, including graduations, the<br />
Budget Work Study, IBL’s dinner dance, the RSMF All-<strong>District</strong> Band Concert, the Green Committee team meeting.<br />
Ms. Ervin attended Paws for Tales, a program developed by the Peninsula Humane Society that brings dogs to the<br />
public libraries providing children, who are having a difficult time with reading, the opportunity to read to the dogs<br />
allowing them to feel less self-conscious while reading aloud - to the dogs.<br />
Ms. Ervin also shared that her employer, Genentech, has a program whereby the employees give back to the<br />
community by volunteering as a group. One of their employees, Aimee Markey, whose children attend Vallemar<br />
<strong>School</strong>, put in for and was chosen to receive for Vallemar a work crew of approximately 50 employees who showed<br />
up at the school the Friday following the last day of school. It was a wonderfully productive work day for all that<br />
participated AND for Vallemar <strong>School</strong>.<br />
Ms. Weideman announced that <strong>Pacifica</strong> <strong>School</strong> Volunteers has hired a new Executive Director and the name of that<br />
person will probably be announced in the next couple weeks.<br />
Ms. Manning-Villar attended a meeting at Assemblyman Jerry Hill’s office. People from all over the county that were<br />
involved in education came together to discuss the hit the budget was going to take again this year and some ideas<br />
those in the Assembly have to make the budget work this year. She will bring it up for discussion later during the<br />
budget portion of this meeting.<br />
Ms. Kaufman attended the County Transportation Committee meeting on the widening of Highway One which has<br />
big implications for our schools surrounding the schools’ responsibility for traffic, etc.<br />
(f) Board Committee Reports – based upon written reports<br />
9. DISTRICT BUSINESS<br />
(a) Resolutions of Appreciation for Retirees<br />
(staff time - 5 min.)<br />
It is recommended that the Board approve Resolutions 2010-06-23-A through 2010-06-23-E for<br />
Retirees.<br />
Ms. Weideman moved, and Ms. Ervin seconded, approval of the Resolutions of Appreciation for Retiring Teachers<br />
and Classified Staff.<br />
Board members read resolutions for retirees who were present: Linda Corwin, Kitty Mindel, Maria Sierra-Bell, and<br />
Susan Vickrey.<br />
Retirees thanked the Board, Administration and Staff for wonderful years of service in the <strong>District</strong>.<br />
Mary Ann Nihart of the <strong>Pacifica</strong> City Council and Kalimah Salahuddin, Saving <strong>Pacifica</strong> <strong>School</strong>s and parent in the<br />
district, stood before the Board to thank the retirees for their wonderful years of service.<br />
A photo was taken.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar<br />
Noes: None<br />
Absent: O’Neill<br />
MOTION PASSED: 4-0<br />
The Board adjourned for a short cake and punch reception.
MINUTES REGULAR BOARD MEETING June 23, 2010 Page 5<br />
RECEPTION for RETIREES<br />
The Board reconvened.<br />
(b) Public Hearing and Adoption of Resolution No. 2010-06-23-F Accepting State Categorical Funds and<br />
Implementing Flexibility Authorized By SBX34.<br />
(staff time - 5 min.)<br />
It is recommended that the Board adopt Resolution No. 2010-06-23-F Accepting State Categorical Funds<br />
and Implementing Flexibility Authorized by SBX34.<br />
Ms. Weideman moved, and Ms. Ervin seconded, Accepting State Categorical Funds and Implementing Flexibility<br />
Authorized by SBX34.<br />
Ms. Peterson provided the background for this resolution. The public hearing opened at 8:16. There was no public<br />
input during the public comments portion of this public hearing. The public hearing closed at 8:16.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar<br />
Noes: None<br />
Absent: O’Neill<br />
MOTION PASSED: 4-0<br />
(c) Adoption of Annual Budget<br />
(staff time - 15 min.)<br />
It is recommended that the Board approve the proposed 2010-11 Budget.<br />
Ms Ervin moved, and Ms. Kaufman seconded, Adoption of the Annual Budget.<br />
Ms. Peterson provided the background for the Adoption of the Annual Budget. We are required by State law to<br />
adopt the budget prior to June 30 th . Our budget is based on the best information we have at the time that is<br />
available, and we are basing our budget on the Governor’s May Revision, and all that could change when the<br />
legislature finally passes the final budget. The Board held a Budget Work Study on June 9 th . Ms. Peterson<br />
presented the budget assumptions and shared the negotiated concessions with the employee groups, reductions at<br />
the district office level and other cuts that were required to balance the budget. Ms. Weideman pointed out that the<br />
Parcel Tax has truly protected the district from even further cuts. She would like us to keep in our sites Deferred<br />
Maintenance and the Textbook Adoption.<br />
Kalimah Salahuddin asked if there was a way for the district to send home information in the summer packet to<br />
provide parents with information about the 5 furlough days negotiated for the 2010-11 school year as well as<br />
informing the parents about the budget outlook for 2011-12. She also inquired about the possibility of promoting<br />
Saving <strong>Pacifica</strong> <strong>School</strong>s on the district website, in the form of a link or some other way that would encourage parents<br />
to checkout Saving <strong>Pacifica</strong> <strong>School</strong>s website.<br />
Ms. Peterson responded to questions by the Board about the 2010-11 Budget and the outlook for 2011-12.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar<br />
Noes: None<br />
Absent: O’Neill<br />
MOTION PASSED: 4-0<br />
(d) Board Appointment to the Wellness Committee
MINUTES REGULAR BOARD MEETING June 23, 2010 Page 6<br />
(staff time - 5 min.)<br />
It is recommended that the Board appoint two (2) parents and one (1) student to the <strong>District</strong> Wellness<br />
Committee.<br />
Ms. Vickrey provided background regarding recommendation that the Board make appointments to the <strong>District</strong><br />
Wellness Committee. The Board has restructured the Board-appointed Wellness Committee, and had appointed all<br />
of the members with the exception of two parents and one student. The Board reviewed the written applications of<br />
the students and decided not to interview them but rather make the appointment based on the written application.<br />
The Board had selected 4 parents to interview during Open Session earlier in this meeting, but only 3 were able to<br />
attend.<br />
Ms. Weideman moved that we appoint Ananda Tulloch to be our student representative on our Wellness Committee,<br />
seconded by Ms. Kaufman.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar<br />
Noes: None<br />
Absent: O’Neill<br />
MOTION PASSED: 4-0<br />
Ms. Ervin commented that we had three outstanding applicants interviewed for the two parent positions and she<br />
proposed that the Board appoint all three parents to the Wellness Committee – Janine Galligani, Jasee Clark Grubb,<br />
and Yvette Turner Pirz – so moved by Ms. Ervin and seconded by Ms. Kaufman.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar<br />
Noes: None<br />
Absent: O’Neill<br />
MOTION PASSED: 4-0<br />
(e) Parcel Tax Committee Vacancy<br />
(staff time - 5 min.)<br />
Ms. Vickrey stated that the district had a resignation on the Parcel Tax Committee. The district has advertised twice<br />
in the paper for community applicants without success. There are options: 1) We can advertise again. 2) In the past<br />
the Board has chosen to recruit someone to join the committee.<br />
The Board has agreed to seek a recruit and asked that the district forward each Board member a copy of the<br />
information previously used to advertise for this community member vacancy on the committee. Ms. Vickrey agreed<br />
to forward the information to the Board via email the following morning.<br />
(f) 2010 <strong>School</strong> <strong>District</strong> Governing Board General Election<br />
(staff time – 5 min.)<br />
It is recommended that the Board adopt candidate policies for the November 2, 2010 <strong>School</strong> <strong>District</strong><br />
Governing Board General Election.<br />
Ms. Vickrey shared that there are always decisions the Board has to make as relates to the upcoming election. We<br />
currently need to elect three board members to a four-year term. One decision the Board has to make is the number<br />
of words in the candidate’s statement. The other decision the Board has to make is, in the event there is a tie vote,<br />
the district has two choices: 1) Do we want to have a run-off election. 2) Make the decision by lot.<br />
Ms. Kaufman moved, and Ms. Weideman seconded that the candidates statement be limited to a two-hundred word<br />
statement paid for by the candidate, and that if there is a tie that it be decided by lot.
MINUTES REGULAR BOARD MEETING June 23, 2010 Page 7<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar<br />
Noes: None<br />
Absent: O’Neill<br />
MOTION PASSED: 4-0<br />
(g) Professional Development Day Report<br />
(staff time – 10 min.)<br />
Ms. Mindel provided information about the last Professional Development Day of the 2009-10 school year held at<br />
Vallemar <strong>School</strong> on May 28, 2010. The training for the day was for all certificated and classified staff who work<br />
directly with the students. The trainings included a full day of training for the K-5 teachers on DRA2 (Developmental<br />
Reading Assessment), training for the 6-8 teachers on the new Genesis Gradebook and Discipline components, and<br />
Special Ed Certificated and Classified personnel training in Non Violent Crisis Intervention. The<br />
Maintenance/Custodial staff attended a training held in the D.O. Board Room regarding safety in the workplace.<br />
(h) Enrollment Projections 2010-11<br />
(staff time – 2 min.)<br />
Though this is not a traditional time to bring enrollment figures before the Board, Ms. Mindel wanted to provide the<br />
Board with her projections as she moves into the transition phase to the new Associate Superintendent. There is a<br />
delicate balance between how many students the district expects for the 2010-11 school year and how many<br />
teachers the district requires.<br />
Erin Macias, a Vallemar PTO officer, parent volunteer, as well as a parent with children at Vallemar, asked if an outof-district<br />
student enters the district via an inter-district transfer, living right on the border with the district, do their<br />
siblings take priority over the siblings of students that live within the geographical area of <strong>Pacifica</strong>, in the<br />
kindergarten lottery? The Board indicated Board Policy and Ed Code states that siblings of that student which<br />
entered via an inter-district transfer have priority because they are now considered a resident equally of the district.<br />
(i) Facilities Update/Post Modernization Plan<br />
(staff time – 5 min.)<br />
Ms. Peterson provided information on Cabrillo Modular Buildings, Ocean Shore Roof, Ortega Roof, Sunset Ridge<br />
Painting, and Vallemar’s Genentech Volunteer Work Crew Day.<br />
(j) Personnel Changes<br />
(staff time – 2 min.)<br />
Personnel changes were presented to the Board.<br />
(k) July Meeting<br />
(staff time – 2 min.)<br />
It is recommended that the Board cancel the July 14, 2010 regular Board Meeting.<br />
Ms. Ervin moved, and Ms. Kaufman seconded, cancellation of the July 14, 2010 Board Meeting.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar<br />
Noes: None
MINUTES REGULAR BOARD MEETING June 23, 2010 Page 8<br />
Absent: O’Neill<br />
MOTION PASSED: 4-0<br />
(l) 2010-11 Calendar Revision<br />
(staff time – 2 min.)<br />
It is recommended that the Board approve the 2010-2011 school year calendar as revised.<br />
Ms. Vickrey provided background for staff’s recommendation that the Board approve the 2010-2011 school year<br />
calendar as revised.<br />
Ms. Weideman moved, and Ms. Ervin seconded, that the Board approve the change to the 2010-2011 school year<br />
calendar.<br />
ROLL CALL:<br />
Ayes: Ervin, Weideman, Kaufman, Manning-Villar<br />
Noes: None<br />
Absent: O’Neill<br />
MOTION PASSED: 4-0<br />
10. BOARD BYLAWS, POLICIES and ADMINISTRATIVE REGULATIONS<br />
(a) Manual Policy Maintenance (M10)<br />
(1) BP 4030<br />
Adopt CSBA Sample as presented<br />
(2) AR 4031<br />
Approve CSBA Sample as presented<br />
(3) BP/AR 4127<br />
Adopt/Approve CSBA Sample as presented<br />
(4) BP 4157<br />
Adopt CSBA Sample as presented<br />
(5) AR 4157<br />
Approve CSBA Sample as presented<br />
Ms. Vickrey indicated two Board members pointed out there was one place on AR4127 where staff failed to cross<br />
out something that pertained only to high schools and that staff would make that correction. There were no other<br />
revisions, and staff was directed to place all policies on the Consent Agenda at the August 4 th meeting.<br />
(b) Requested Policy Review<br />
(1) BP 5141.33 Head Lice<br />
It is recommended that the Board adopt the revised Board Policy (5141.33).<br />
Ms. Vickrey provided the background for the latest revision to the Head Lice Policy.<br />
Ms. Kaufman moved, and Ms. Ervin seconded, adoption of the Lice Policy as amended.<br />
Community members Suzanne Struckman, Erin Macias and Molly Grabowski spoke against changing the current no<br />
nit policy. Community member Jeff Martin spoke in favor of the amended Head Lice Policy being presented to the<br />
Board for approval tonight.<br />
Ms. Vickrey read to the Board a letter from Board President Mike O’Neill who was absent at tonight’s meeting due to
MINUTES REGULAR BOARD MEETING June 23, 2010 Page 9<br />
a family vacation. He wanted his fellow Board Members to know that he would vote no on the Head Lice Policy<br />
change being presented.<br />
The Board discussed the proposed amended Head Lice Policy.<br />
ROLL CALL:<br />
Ayes: Ervin, Kaufman, Manning-Villar<br />
Noes: Weideman<br />
Absent: O’Neill<br />
MOTION PASSED: 3-1<br />
11. FUTURE AGENDA ITEMS<br />
The Board discussed items for the Regular 8/4/10 Board Meeting, the need to add a short open session to the July<br />
8 th Governance Board Work Study and some items to be addressed at that Work Study Session.<br />
8/4/10 Meeting:<br />
1) Green Committee<br />
• Committee Update<br />
• Issue of Appointing Members<br />
2) Policy for Second Reading<br />
7/8/10 Board Work Study<br />
1) Add a Short Open Session<br />
• Signature Authorization Resolution for Wendy S. Tukloff, Ed.D.<br />
• Resolution in Support of California Jobs Budget<br />
2) Governance Work Study<br />
• Discuss Kinds of Resolutions the Board Should and Should Not Support<br />
• Direct Negotiating and How to Address Those Issues<br />
• Scheduling of Future Work Studies That Are Already Listed<br />
12. ADJOURNMENT<br />
Meeting adjourned at 10:08 p.m.<br />
Joan Weideman, Vice Clerk Wendy S. Tukloff, Ed.D.<br />
<strong>Minutes</strong> Approved 8/4/10 Secretary to the Board