Minutes - Pacifica School District

1. OPEN SESSION - CALL TO ORDER 

Pacifica School District 

375 Reina del Mar Avenue 

Pacifica, CA 94044 

www.pacificasd.org 

BOARD OF TRUSTEES MEETING 

June 23, 2010 

APPROVED MINUTES 

Ms. Manning-Villar called the meeting to order at 5:04 p.m. 

Present: K. Ervin, J. Weideman, C. Kaufman, E. Manning-Villar 

Absent: M. O’Neill 

Staff present: S. Vickrey, K. Mindel, J. Peterson, T. Stafford 

Ms. Manning-Villar adjourned the meeting to Closed Session. 

2. CLOSED SESSION 

(a) Conference with Labor Negotiator 

Agency Negotiator: Susan Vickrey, Superintendent 

Employee Organizations: CSEA, LSEA, LSMA 

(California School Employee Association, Chapter 128) 

(Laguna Salada Education Association) 

3. OPEN SESSION – CALL TO ORDER 

Ms. Manning-Villar reconvened the meeting at 5:35. The Board took no action in Closed Session. 




(a) Wellness Committee Applicant Interviews 

The Board interviewed the first two candidates then Ms. Manning-Villar adjourned at 6:02 to break for 15 minutes 

while waiting for the next person to arrive. Ms. Manning-Villar reconvened the Board at 6:17 to interview the last 

candidate. Ms. Manning-Villar adjourned the meeting to Closed Session at 6:27 p.m. 

4. CLOSED SESSION 

(a) Public Employee Performance Appraisal - Superintendent 

5. OPEN SESSION - FLAG SALUTE AND ROLL CALL 

Ms. Manning-Villar reconvened the meeting at 7:02. The Board took no action in Closed Session. 

Trustee Kaufman led the Flag salute. 




6. APPROVAL OF THE MINUTES 

It is recommended that the Board approve the Minutes of the May 26, 2010 Regular Board Meeting and the 

June 9, 2010 Work Study Session.

MINUTES REGULAR BOARD MEETING June 23, 2010 Page 2 

Ms. Ervin moved, and Ms. Weideman seconded, approval of the Minutes of the May 26, 2010 Regular Board 

Meeting. 

ROLL CALL: 

Ayes: Ervin, Weideman, Kaufman, Manning-Villar 

Noes: None 

Absent: O’Neill 

MOTION PASSED: 4-0 

Ms. Kaufman moved, and Ms. Ervin seconded, approval of the Minutes of the June 9, 2010 Work Study Session. 

ROLL CALL: 


Noes: None 



7. APPROVAL OF THE AGENDA AND CONSENT AGENDA 

It is recommended that the Board approve the agenda for the June 23, 2010 meeting and all consent agenda 

items. 

All items on the consent agenda will be approved with one motion, which is not debatable and which requires 

a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, 

any item shall be removed from this section and placed in the regular order of business following approval of 

the consent agenda. 

(a) Agenda of the June 23, 2010 meeting. 

(b) Consideration of Acceptance of Warrants 

It is recommended that the Board approve the attached commercial warrants for the period of 5/17/10 

through 6/11/10 totaling $800,445.27. 

(c) Service and Consultant Contract Approvals 

It is recommended that the Board approve the Service and Consultant contracts as presented by staff. 

(d) Approval of Contract for Extended Day Care and Preschool Services with Temporary Tot Tending, Inc. 

It is recommended that the Board approve the 2010-11 Contract for Extended Day Care and Preschool 

Services with Temporary Tot Tending, Inc. 

(e) Consolidated Application, Part I 

It is recommended that the Board approve the Consolidated Application Part I. 

(f) Board Policies and Administrative Regulations – Manual Maintenance (N09/M10) 

(1) AR 4112.23 Special Education Staff 

It is recommended that the Board approve the CSBA Sample with revisions 

(2) AR 4112.4/4212.4/4312.4 Health Examinations 

It is recommended that the Board revise the Current AR 

(3) AR 4117.14/4317.14 Postretirement Employment 


(4) AR 5113.2 Work Permits 

It is recommended that the Board approve the CSBA Sample with revisions 

(5) BP 6111 School Calendar 

It is recommended that the Board revise the Current policy 

(6) BP 6145 Extracurricular and Cocurricular Activities



(7) BP 6161.1 Selection and Evaluation of Instructional Materials 


(8) AR 6161.1 Selection and Evaluation of Instructional Materials 


(9) BP/AR 6173.2 Education of Children of Military Families 

It is recommended that the Board adopt/approve the CSBA Sample with revisions 

(10) BP/AR 1240 

It is recommended that the Board adopt/approve the CSBA Sample as presented 

(11) BP/AR 3320 


(12) BP/AR 3515.2 


Ms. Weideman moved, and Ms. Ervin seconded, approval of the Agenda and Consent Agenda. 

ROLL CALL: 


Noes: None 



8. COMMUNICATIONS 

This portion of the agenda is available to the public to address the Board on any issue that is not on the 

agenda. The maximum time allowed for any speaker is three minutes. 

(a) LSEA (Laguna Salada Education Association) – None 

(b) CSEA (Classified School Employees Association) – None 

(c) People Wishing to Address the Board 

Jeanne Bellinger, President of the Pacifica Education Foundation addressed the Board. The Foundation has raised 

over $250,000 this year and will be launching their 21st Century Learning Skills Program next year. Right now they 

are in the process of interviewing candidates, and she believes there is a candidate that they will be announcing 

soon. When they launched their fundraising efforts, some parents expressed their concern about the budget crisis. 

The Foundation gave those that made donations the option to earmark their donation to the District’s General Fund. 

Ms. Bellinger presented the district with a check in the amount of $555.00. 

David Mineta addressed the Board as an “honorary Board Member of this district” bestowed upon him years before 

by then Trustee Betsy Massey. He wanted first to recognize Susan Vickrey and Kitty Mindel for their years of 

service, and wonderful collaboration on their part with JUHSD. He also wanted to come before the Board to say 

thank you and goodbye. Mr. Mineta announced that he has taken a position with the President’s Administration in 

Washington, D.C. It’s a bittersweet appointment because he is leaving home and his position on the JUHSD Board. 

He has loved working with Pacifica School District, and extended his thanks. 

(d) Correspondence– Ms. Vickrey received notice yesterday from the Governor’s Council on Physical Fitness 

and Sports announcing that Sunset Ridge Elementary School is one of seven schools in the Bay Area 

Region and 127 schools state-wide that have been named finalists in the Council’s 2010 Governor’s 

Challenge Competition – a contest that promotes increased physical activity and better nutrition among 

California’s youth. Award winning schools will be announced at a special ceremony at the Capitol in 

September. Ms. Vickrey read the entire notice. Finalists were selected out of 2,649 participating schools 

statewide based on the percentage and number of students in the school who successfully completed the 

Governor’s Challenge of being active 30-60 minutes a day, at least 3 days a week for a month. Sunset


Ridge had 100% of its students successfully complete the Governor’s Challenge this year. 

(e) Board/Superintendent Communications 

Board members discussed activities they attended since the previous Board meeting, including graduations, the 

Budget Work Study, IBL’s dinner dance, the RSMF All-District Band Concert, the Green Committee team meeting. 

Ms. Ervin attended Paws for Tales, a program developed by the Peninsula Humane Society that brings dogs to the 

public libraries providing children, who are having a difficult time with reading, the opportunity to read to the dogs 

allowing them to feel less self-conscious while reading aloud - to the dogs. 

Ms. Ervin also shared that her employer, Genentech, has a program whereby the employees give back to the 

community by volunteering as a group. One of their employees, Aimee Markey, whose children attend Vallemar 

School, put in for and was chosen to receive for Vallemar a work crew of approximately 50 employees who showed 

up at the school the Friday following the last day of school. It was a wonderfully productive work day for all that 

participated AND for Vallemar School. 

Ms. Weideman announced that Pacifica School Volunteers has hired a new Executive Director and the name of that 

person will probably be announced in the next couple weeks. 

Ms. Manning-Villar attended a meeting at Assemblyman Jerry Hill’s office. People from all over the county that were 

involved in education came together to discuss the hit the budget was going to take again this year and some ideas 

those in the Assembly have to make the budget work this year. She will bring it up for discussion later during the 

budget portion of this meeting. 

Ms. Kaufman attended the County Transportation Committee meeting on the widening of Highway One which has 

big implications for our schools surrounding the schools’ responsibility for traffic, etc. 

(f) Board Committee Reports – based upon written reports 

9. DISTRICT BUSINESS 

(a) Resolutions of Appreciation for Retirees 

(staff time - 5 min.) 

It is recommended that the Board approve Resolutions 2010-06-23-A through 2010-06-23-E for 

Retirees. 

Ms. Weideman moved, and Ms. Ervin seconded, approval of the Resolutions of Appreciation for Retiring Teachers 

and Classified Staff. 

Board members read resolutions for retirees who were present: Linda Corwin, Kitty Mindel, Maria Sierra-Bell, and 

Susan Vickrey. 

Retirees thanked the Board, Administration and Staff for wonderful years of service in the District. 

Mary Ann Nihart of the Pacifica City Council and Kalimah Salahuddin, Saving Pacifica Schools and parent in the 

district, stood before the Board to thank the retirees for their wonderful years of service. 

A photo was taken. 

ROLL CALL: 


Noes: None 



The Board adjourned for a short cake and punch reception.


RECEPTION for RETIREES 

The Board reconvened. 

(b) Public Hearing and Adoption of Resolution No. 2010-06-23-F Accepting State Categorical Funds and 

Implementing Flexibility Authorized By SBX34. 


It is recommended that the Board adopt Resolution No. 2010-06-23-F Accepting State Categorical Funds 

and Implementing Flexibility Authorized by SBX34. 

Ms. Weideman moved, and Ms. Ervin seconded, Accepting State Categorical Funds and Implementing Flexibility 

Authorized by SBX34. 

Ms. Peterson provided the background for this resolution. The public hearing opened at 8:16. There was no public 

input during the public comments portion of this public hearing. The public hearing closed at 8:16. 

ROLL CALL: 


Noes: None 



(c) Adoption of Annual Budget 


It is recommended that the Board approve the proposed 2010-11 Budget. 

Ms Ervin moved, and Ms. Kaufman seconded, Adoption of the Annual Budget. 

Ms. Peterson provided the background for the Adoption of the Annual Budget. We are required by State law to 

adopt the budget prior to June 30 th . Our budget is based on the best information we have at the time that is 

available, and we are basing our budget on the Governor’s May Revision, and all that could change when the 

legislature finally passes the final budget. The Board held a Budget Work Study on June 9 th . Ms. Peterson 

presented the budget assumptions and shared the negotiated concessions with the employee groups, reductions at 

the district office level and other cuts that were required to balance the budget. Ms. Weideman pointed out that the 

Parcel Tax has truly protected the district from even further cuts. She would like us to keep in our sites Deferred 

Maintenance and the Textbook Adoption. 

Kalimah Salahuddin asked if there was a way for the district to send home information in the summer packet to 

provide parents with information about the 5 furlough days negotiated for the 2010-11 school year as well as 

informing the parents about the budget outlook for 2011-12. She also inquired about the possibility of promoting 

Saving Pacifica Schools on the district website, in the form of a link or some other way that would encourage parents 

to checkout Saving Pacifica Schools website. 

Ms. Peterson responded to questions by the Board about the 2010-11 Budget and the outlook for 2011-12. 

ROLL CALL: 


Noes: None 



(d) Board Appointment to the Wellness Committee



It is recommended that the Board appoint two (2) parents and one (1) student to the District Wellness 

Committee. 

Ms. Vickrey provided background regarding recommendation that the Board make appointments to the District 

Wellness Committee. The Board has restructured the Board-appointed Wellness Committee, and had appointed all 

of the members with the exception of two parents and one student. The Board reviewed the written applications of 

the students and decided not to interview them but rather make the appointment based on the written application. 

The Board had selected 4 parents to interview during Open Session earlier in this meeting, but only 3 were able to 

attend. 

Ms. Weideman moved that we appoint Ananda Tulloch to be our student representative on our Wellness Committee, 

seconded by Ms. Kaufman. 

ROLL CALL: 


Noes: None 



Ms. Ervin commented that we had three outstanding applicants interviewed for the two parent positions and she 

proposed that the Board appoint all three parents to the Wellness Committee – Janine Galligani, Jasee Clark Grubb, 

and Yvette Turner Pirz – so moved by Ms. Ervin and seconded by Ms. Kaufman. 

ROLL CALL: 


Noes: None 



(e) Parcel Tax Committee Vacancy 


Ms. Vickrey stated that the district had a resignation on the Parcel Tax Committee. The district has advertised twice 

in the paper for community applicants without success. There are options: 1) We can advertise again. 2) In the past 

the Board has chosen to recruit someone to join the committee. 

The Board has agreed to seek a recruit and asked that the district forward each Board member a copy of the 

information previously used to advertise for this community member vacancy on the committee. Ms. Vickrey agreed 

to forward the information to the Board via email the following morning. 

(f) 2010 School District Governing Board General Election 

(staff time – 5 min.) 

It is recommended that the Board adopt candidate policies for the November 2, 2010 School District 

Governing Board General Election. 

Ms. Vickrey shared that there are always decisions the Board has to make as relates to the upcoming election. We 

currently need to elect three board members to a four-year term. One decision the Board has to make is the number 

of words in the candidate’s statement. The other decision the Board has to make is, in the event there is a tie vote, 

the district has two choices: 1) Do we want to have a run-off election. 2) Make the decision by lot. 

Ms. Kaufman moved, and Ms. Weideman seconded that the candidates statement be limited to a two-hundred word 

statement paid for by the candidate, and that if there is a tie that it be decided by lot.


ROLL CALL: 


Noes: None 



(g) Professional Development Day Report 


Ms. Mindel provided information about the last Professional Development Day of the 2009-10 school year held at 

Vallemar School on May 28, 2010. The training for the day was for all certificated and classified staff who work 

directly with the students. The trainings included a full day of training for the K-5 teachers on DRA2 (Developmental 

Reading Assessment), training for the 6-8 teachers on the new Genesis Gradebook and Discipline components, and 

Special Ed Certificated and Classified personnel training in Non Violent Crisis Intervention. The 

Maintenance/Custodial staff attended a training held in the D.O. Board Room regarding safety in the workplace. 

(h) Enrollment Projections 2010-11 


Though this is not a traditional time to bring enrollment figures before the Board, Ms. Mindel wanted to provide the 

Board with her projections as she moves into the transition phase to the new Associate Superintendent. There is a 

delicate balance between how many students the district expects for the 2010-11 school year and how many 

teachers the district requires. 

Erin Macias, a Vallemar PTO officer, parent volunteer, as well as a parent with children at Vallemar, asked if an outof-district 

student enters the district via an inter-district transfer, living right on the border with the district, do their 

siblings take priority over the siblings of students that live within the geographical area of Pacifica, in the 

kindergarten lottery? The Board indicated Board Policy and Ed Code states that siblings of that student which 

entered via an inter-district transfer have priority because they are now considered a resident equally of the district. 

(i) Facilities Update/Post Modernization Plan 


Ms. Peterson provided information on Cabrillo Modular Buildings, Ocean Shore Roof, Ortega Roof, Sunset Ridge 

Painting, and Vallemar’s Genentech Volunteer Work Crew Day. 

(j) Personnel Changes 


Personnel changes were presented to the Board. 

(k) July Meeting 


It is recommended that the Board cancel the July 14, 2010 regular Board Meeting. 

Ms. Ervin moved, and Ms. Kaufman seconded, cancellation of the July 14, 2010 Board Meeting. 

ROLL CALL: 


Noes: None




(l) 2010-11 Calendar Revision 


It is recommended that the Board approve the 2010-2011 school year calendar as revised. 

Ms. Vickrey provided background for staff’s recommendation that the Board approve the 2010-2011 school year 

calendar as revised. 

Ms. Weideman moved, and Ms. Ervin seconded, that the Board approve the change to the 2010-2011 school year 

calendar. 

ROLL CALL: 


Noes: None 



10. BOARD BYLAWS, POLICIES and ADMINISTRATIVE REGULATIONS 

(a) Manual Policy Maintenance (M10) 

(1) BP 4030 

Adopt CSBA Sample as presented 

(2) AR 4031 

Approve CSBA Sample as presented 

(3) BP/AR 4127 

Adopt/Approve CSBA Sample as presented 

(4) BP 4157 

Adopt CSBA Sample as presented 

(5) AR 4157 

Approve CSBA Sample as presented 

Ms. Vickrey indicated two Board members pointed out there was one place on AR4127 where staff failed to cross 

out something that pertained only to high schools and that staff would make that correction. There were no other 

revisions, and staff was directed to place all policies on the Consent Agenda at the August 4 th meeting. 

(b) Requested Policy Review 

(1) BP 5141.33 Head Lice 

It is recommended that the Board adopt the revised Board Policy (5141.33). 

Ms. Vickrey provided the background for the latest revision to the Head Lice Policy. 

Ms. Kaufman moved, and Ms. Ervin seconded, adoption of the Lice Policy as amended. 

Community members Suzanne Struckman, Erin Macias and Molly Grabowski spoke against changing the current no 

nit policy. Community member Jeff Martin spoke in favor of the amended Head Lice Policy being presented to the 

Board for approval tonight. 

Ms. Vickrey read to the Board a letter from Board President Mike O’Neill who was absent at tonight’s meeting due to


a family vacation. He wanted his fellow Board Members to know that he would vote no on the Head Lice Policy 

change being presented. 

The Board discussed the proposed amended Head Lice Policy. 

ROLL CALL: 

Ayes: Ervin, Kaufman, Manning-Villar 

Noes: Weideman 



11. FUTURE AGENDA ITEMS 

The Board discussed items for the Regular 8/4/10 Board Meeting, the need to add a short open session to the July 

8 th Governance Board Work Study and some items to be addressed at that Work Study Session. 

8/4/10 Meeting: 

1) Green Committee 

• Committee Update 

• Issue of Appointing Members 

2) Policy for Second Reading 

7/8/10 Board Work Study 

1) Add a Short Open Session 

• Signature Authorization Resolution for Wendy S. Tukloff, Ed.D. 

• Resolution in Support of California Jobs Budget 

2) Governance Work Study 

• Discuss Kinds of Resolutions the Board Should and Should Not Support 

• Direct Negotiating and How to Address Those Issues 

• Scheduling of Future Work Studies That Are Already Listed 

12. ADJOURNMENT 

Meeting adjourned at 10:08 p.m. 

Joan Weideman, Vice Clerk Wendy S. Tukloff, Ed.D. 

Minutes Approved 8/4/10 Secretary to the Board

Minutes - Pacifica School District

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