City Corporate & Business Plan - Municipal

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Chapter ñ 12 Final Report: Ambur Municipality 12.11 Action plan: Computerization and E-governance Strategy options 1. Launch data warehousing on a large scale, which would avoid cross- reference to paper record, which are time consuming and also preservation of paper media, which occupies space, could be avoided. 2. Computerization of bill payment and facilitation of on line payments 3. Computerisation of registration of land records within Municipal limit 4. Digitisation of Birth and death certificates for the past 30 years 5. Property Mapping to be computerised and details on area, year of construction, type of assessment to be computerized to facilitate calculation of property tax. 6. Administration and issue of trade licenses to be on line, including payment and reconciliation of license fee. 7. Computerization of birth and death certificates and on line issue of certificates. 8. Computerization of public grievances and Redressal mechanism 9. Introduction of asset management system for all available land and building assets of the Municipality 10. On-line submission of building plans and approval. 11. Track O&M of assets and their replacement 12. E-tendering processes. The above proposal can be taken up after giving sufficient training to Municipal staff in hard ware and software. Table 12-6: Road map for Computerization and E-Governance Sl.No Reforms 1 Computerization and E-governance i Digitizing municipal records (past 30 years) ii On-line bill payment √ iii Registration of Land records √ iv v Digitization of old Birth and death certificates On-line issue of Birth and Death certificates vi Property Mapping √ vii on-line Issue of trade license √ viii Online submission of building plans √ ix E-tendering √ - 127 - Year of Implementation Year 1 Year 2 Year 3 Year 4 Year 5 √ √ Voyants Solutions Private Limited
Chapter ñ 12 Final Report: Ambur Municipality 12.12 ACTION PLAN: ACCOUNTS AND AUDITING A Consultant committee of chartered accountants having experience in municipal accounting should be constituted to provide training to the Municipal employees. Timely Auditing should be performed with the use of private Chartered Accountants for routine audit and local audit to carry out proprietary audit. Closing all Auditing before September 30 of the next financial year and publishing the audited statement on the website. 12.13 ACTION PLAN: INSTITUTIONAL MANAGEMENT The constant change in urban sector in the context of reforms results in the need for continuous upgradation of the skills and knowledge of the ULB staff. TNUDP III has initiated the process of providing the required training to the staff during the current planning period. It is essential that the training process becomes a sustainable one with the introduction of an institutional framework which would ensure that the training is provided in a continuous manner. Training programmes need to be evolved depending upon whether they are Elected Representatives, Senior level officers, Middle level officers and staff in various sections of the ULBs. Training of public representatives and staff of ULBs will not only improve their skills but also exposes modern/scientific technological advancement in engineering, management and inter personal communication. The categorization of training is based upon the position at various levels focusing primarily of managerial aspects, technical knowledge, skills and management tasks and awareness about responsibilities. Strategy options 12.14 CAPACITY BUILDING FOR ELECTED REPRESENTATIVES AND COMMITTEE MEMBERS The details of the various training requirements for elected representatives and Committee members are presented below. Elected Table 12-7: Technical Assistance for Elected representatives Category Identified Training areas representatives Visioning, goal setting, Planning Urban Governance, Management and Planning Social management and urban poor management Financial and cost management Budget preparation Tender procedure Training in interpretation of various laws, rules, regulations and statutes that ULB is bound by E - Governance - 128 - Voyants Solutions Private Limited
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City Corporate & Business Plan - Municipal

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