GSI-Business forms / Examples - GSI Helmholtzzentrum für ...
GSI-Business forms / Examples - GSI Helmholtzzentrum für ...
GSI-Business forms / Examples - GSI Helmholtzzentrum für ...
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<strong>GSI</strong>-<strong>Business</strong> <strong>forms</strong><br />
The <strong>GSI</strong> business <strong>forms</strong> serve as the basis for all correspondence to ensure a uniform appearance to<br />
the outside. To achieve the goal of sustainable recognition, it is essential to follow the guidelines closely.<br />
A detailed visual identity can only be created through a strict application of the samples. There are<br />
sheets for Microsoft Word, OpenOffi ce and LaTeX available.<br />
There are serveral letter and fax templates for the different requirements:<br />
• <strong>GSI</strong> general buisness documents in colour and black-and-white are are referred to as:<br />
„<strong>GSI</strong>-Brief-allg-c“ and „<strong>GSI</strong>-Brief-allg-sw“<br />
(„c“ stands for color / „sw“ stands for black-and-white)<br />
• with line for reference signs (fi le memos etc.) in colour and black-and-white:<br />
„<strong>GSI</strong>-Brief-Bzz-c“ und <strong>GSI</strong>-Brief-Bzz-sw<br />
• with FAIR logo in colour and black-and-white:<br />
„<strong>GSI</strong>-Brief-FAIR-c“ und „<strong>GSI</strong>-Brief-FAIR-sw“<br />
• with EMMI logo in colour:<br />
„<strong>GSI</strong>-Brief-EMMI-c“<br />
• general fax template:<br />
„<strong>GSI</strong>-FAX-allg“<br />
How to personalize your business <strong>forms</strong>!<br />
The business <strong>forms</strong> can be customized to your needs, i.e. they can be given their own contact information<br />
in the sender fi eld. In the current business <strong>forms</strong> it is possible to show the hierarchy of the division<br />
and/or the department. Alternatively, you may also use the space to list the divisions and/or department<br />
head (see example 1 and 2).<br />
If the division or department hierarchy shouldn‘t be shown, your own department and personal information<br />
should be listed directly (see example 3). If documents have several pages the header and logos remain<br />
unchanged, but your personal information, as well as the legal notes aren‘t shown on the following<br />
pages any more. The page number at the bottom left of the document is generated automatically (see<br />
example 4).<br />
Please note that while using the business <strong>forms</strong>, the general design principle (see last page) must be<br />
follow strictly. Grid, logos and general sender fi eld must never be changed.<br />
Example 1: <strong>Business</strong> form with department hierarchy<br />
<strong>GSI</strong> . Planckstraße 1 . 64291 Darmstadt . Deutschland<br />
Michael Mustermann<br />
Abteilung<br />
Musterstraße 211<br />
22000 Musterstadt<br />
Musterland<br />
Subject<br />
Dear Sir or Madam<br />
Text<br />
Kind regards<br />
<strong>GSI</strong> <strong>Helmholtzzentrum</strong> <strong>für</strong><br />
Schwerionenforschung GmbH<br />
Planckstraße 1<br />
64291 Darmstadt<br />
www.gsi.de<br />
Scientific Directorate<br />
Scientific Director<br />
Prof. Dr. Dr. h.c. Horst Stöcker<br />
Dr. Karin Füssel<br />
Scientific Coordination<br />
Telephone +49 6159 71-1441<br />
Fax +49 6159 71-2991<br />
K.Fuessel@gsi.de<br />
Date<br />
Geschäftsführung:<br />
Professor Dr. Dr. h.c. Horst Stöcker<br />
Dr. Hartmut Eickhoff<br />
Vorsitzende des Aufsichtsrates:<br />
Dr. Beatrix Vierkorn-Rudolph<br />
Stellvertreter:<br />
Ministerialdirigent Dr. Rolf Bernhardt<br />
Sitz: Darmstadt<br />
Amtsgericht Darmstadt HRB 1528<br />
VAT-ID: DE 111 671 917<br />
Landesbank Hessen/Thüringen<br />
BLZ 500 500 00 . Konto 50 01865 004<br />
IBAN DE56 5005 0000 5001 8650 04<br />
BIC HELA DE FF
<strong>GSI</strong>-<strong>Business</strong> <strong>forms</strong> / <strong>Examples</strong><br />
Example 2: <strong>Business</strong> form with department hierarchy<br />
<strong>GSI</strong> . Planckstraße 1 . 64291 Darmstadt . Deutschland<br />
Michael Mustermann<br />
Abteilung<br />
Musterstraße 211<br />
22000 Musterstadt<br />
Musterland<br />
Subject<br />
Dear Sir or Madam<br />
Text<br />
Kind regards<br />
<strong>GSI</strong> <strong>Helmholtzzentrum</strong> <strong>für</strong><br />
Schwerionenforschung GmbH<br />
Planckstraße 1<br />
64291 Darmstadt<br />
www.gsi.de<br />
Information Technology<br />
Department Head<br />
Dr. Mathias Münch<br />
Kerstin Schiebel<br />
Clerk<br />
Telephone +49 6159 71-2703<br />
Fax +49 6159 71-2986<br />
K.Schiebel@gsi.de<br />
Date<br />
Geschäftsführung:<br />
Professor Dr. Dr. h.c. Horst Stöcker<br />
Dr. Hartmut Eickhoff<br />
Vorsitzende des Aufsichtsrates:<br />
Dr. Beatrix Vierkorn-Rudolph<br />
Stellvertreter:<br />
Ministerialdirigent Dr. Rolf Bernhardt<br />
Sitz: Darmstadt<br />
Amtsgericht Darmstadt HRB 1528<br />
VAT-ID: DE 111 671 917<br />
Landesbank Hessen/Thüringen<br />
BLZ 500 500 00 . Konto 50 01865 004<br />
IBAN DE56 5005 0000 5001 8650 04<br />
BIC HELA DE FF<br />
Example 3: <strong>Business</strong> form without department hierarchy<br />
<strong>GSI</strong> . Planckstraße 1 . 64291 Darmstadt . Deutschland<br />
Michael Mustermann<br />
Abteilung<br />
Musterstraße 211<br />
22000 Musterstadt<br />
Musterland<br />
Subject<br />
Dear Sir or Madam<br />
Text<br />
Kind regards<br />
<strong>GSI</strong> <strong>Helmholtzzentrum</strong> <strong>für</strong><br />
Schwerionenforschung GmbH<br />
Planckstraße 1<br />
64291 Darmstadt<br />
www.gsi.de<br />
Scientific Coordination<br />
Dr. Karin Füssel<br />
Telephone +49 6159 71-1441<br />
Fax +49 6159 71-2991<br />
K.Fuessel@gsi.de<br />
Date<br />
Geschäftsführung:<br />
Professor Dr. Dr. h.c. Horst Stöcker<br />
Dr. Hartmut Eickhoff<br />
Vorsitzende des Aufsichtsrates:<br />
Dr. Beatrix Vierkorn-Rudolph<br />
Stellvertreter:<br />
Ministerialdirigent Dr. Rolf Bernhardt<br />
Sitz: Darmstadt<br />
Amtsgericht Darmstadt HRB 1528<br />
VAT-ID: DE 111 671 917<br />
Landesbank Hessen/Thüringen<br />
BLZ 500 500 00 . Konto 50 01865 004<br />
IBAN DE56 5005 0000 5001 8650 04<br />
BIC HELA DE FF
<strong>GSI</strong>-<strong>Business</strong> <strong>forms</strong> / <strong>Examples</strong><br />
Example 4: Second page of all business <strong>forms</strong><br />
Page 2 from 2<br />
<strong>GSI</strong> <strong>Helmholtzzentrum</strong> <strong>für</strong><br />
Schwerionenforschung GmbH<br />
Planckstraße 1<br />
64291 Darmstadt<br />
www.gsi.de<br />
Example 5: Fax template<br />
TELEFAX MESSAGE<br />
From:<br />
To:<br />
Department<br />
Department Head<br />
Title First name Surname<br />
Title First name Surname<br />
Function<br />
Phone +49 6159 71-1234<br />
Fax +49 6159 71-1234<br />
Mobile +49 174 1234567<br />
F.Surname@gsi.de<br />
Date: 14.09.2010<br />
Date: 10:00<br />
No. of pages: 1<br />
No. called: +49 6159 71-1234<br />
Subject<br />
Department<br />
Department Head<br />
Title First name Surname<br />
Title First name Surname<br />
Function<br />
Phone +49 6159 71-1234<br />
Fax +49 6159 71-1234<br />
Mobile +49 174 1234567<br />
F.Surname@gsi.de<br />
<strong>GSI</strong> <strong>Helmholtzzentrum</strong> <strong>für</strong><br />
Schwerionenforschung GmbH<br />
Planckstraße 1<br />
64291 Darmstadt<br />
www.gsi.de<br />
Geschäftsführung:<br />
Professor Dr. Dr. h.c. Horst Stöcker<br />
Dr. Hartmut Eickhoff<br />
Vorsitzende des Aufsichtsrates<br />
Dr. Beatrix Vierkorn-Rudolph<br />
Stellvertreter<br />
Ministerialdirigent Dr. Rolf Bernhardt<br />
Sitz: Darmstadt<br />
Amtsgericht Darmstadt HRB 1528<br />
VAT-ID: DE 111 671 917<br />
Landesbank Hessen/Thüringen<br />
BLZ 500 500 00 . Konto 50 01865 004<br />
IBAN DE56 5005 0000 5001 8650 04<br />
BIC HELA DE FF
<strong>GSI</strong>-<strong>Business</strong> <strong>forms</strong> / Design principle<br />
Application of the general<br />
design principle<br />
For all areas the font Arial is used.<br />
1<br />
2<br />
Header and right column<br />
The header contains the <strong>GSI</strong> logo and the<br />
overall <strong>GSI</strong> address. The right column shows<br />
mandatory legal data, the account number and<br />
the Helmholtz logo.<br />
These two fi elds are fi xed and must not be<br />
changed or left out!<br />
Sender<br />
In the right column there is room for the personalization<br />
of your form.The division or department<br />
hierarchy can be shown as well, but is not<br />
necessary.<br />
Design guideline<br />
Font: Always Arial 8 pt<br />
Department (Style sheet <strong>GSI</strong>Adr; font Arial Bold)<br />
Department head (Style sheet SIAdrN)<br />
Title fi rstname surename<br />
(Blank line with 15 pt line spacing style sheet <strong>GSI</strong>Lz2)<br />
Own Title fi rstname surename (Style sheet <strong>GSI</strong>AdrN)<br />
Function<br />
(Blank line with 5 pt line spacing style sheet <strong>GSI</strong>Lz)<br />
Phone +49 6159 71-1234<br />
Fax +49 6159 71-1234<br />
Mobile +49 174 1234567<br />
(Blank line with 5 pt line spacing style sheet <strong>GSI</strong>Lz)<br />
F.Surename@gsi.de<br />
1<br />
3<br />
4<br />
5<br />
6<br />
<strong>GSI</strong> · Planckstraße 1 · 64291 Darmstadt · Deutschland<br />
Michael Mustermann<br />
Abteilung<br />
Musterstrasse 211<br />
22000 Musterstadt<br />
Musterland<br />
Simprici isulvid conductod reo<br />
Sehr geehrte Frau Muster,<br />
Ficultuiu mo addum adeessolutu ex se mo ad consus, acte, senitem o eteris<br />
consum tatis. Cupios haetimis. Vivideoris a crivit, int. Senam achuc revirioressa<br />
quas ac temus in sterfecri factuius, us, potanum mo hum inatio tus int.<br />
Cus consus forsupica vasdam. Mularbis. Sendium conloctus bonfir hum publium<br />
puli, quoding uleginc imolina riostiena muntimoentem fes hocre truntiu endem dem<br />
inte auscerra? Bus nostas ius notiaed ientem oc tarissuli, pereste defeculabem<br />
mantimp lincus; norudem abultil viu sentebunum ad fore essum tam tanduci<br />
ensinate consuli, silicie stractum consulii fit, oposto efest volibunum tertes eliam<br />
me pula re es viri cutum simorud acrius ret perteri ex mo estellari fit alatuuscrum<br />
Roma, conihilis, virmaximunum qua norime arberipte crictabunu sed dienducis<br />
des? Equa ina, terum te aus, quod fecuper cerem, ocuri it, que caectum, ursuli,<br />
escesignos, quem in vivitem propubl iconum pra consum nostis, quam tem.<br />
Ovis. Scieniu et L. Nihica Serorunum quam iae fex silii plius C.<br />
Quonsussid nondiemquis conduct usquam, cate inte, nocurorterum in haci postius<br />
Mit freundlichen Grüßen<br />
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1<br />
<strong>GSI</strong> <strong>Helmholtzzentrum</strong> <strong>für</strong><br />
Schwerionenforschung Schwerionenforschung GmbH<br />
Planckstraße 1<br />
64291 Darmstadt<br />
www.gsi.de<br />
www.gsi.de<br />
Abteilung/Bereich<br />
Abteilungsleiter (Bezeichnung)<br />
Titel Vorname Nachname<br />
Titel Vorname Nachname<br />
Funktion<br />
Telefon +49 6159 71-1234<br />
Fax +49 6159 71-1234<br />
Mobil +49 174 1234567<br />
V.Nachname@gsi.de<br />
1<br />
13. August 2008<br />
Geschäftsführung:<br />
Professor Dr. Dr. h. c. Horst Stöcker<br />
Dr. Hartmut Eickhoff<br />
Vorsitzende des Aufsichtsrates:<br />
Dr. Beatrix Vierkorn-Rudolph<br />
Stellvertreter:<br />
Ministerialdirigent Dr. Rolf Bernhardt<br />
Sitz: Darmstadt<br />
Amtsgericht Darmstadt HRB 1528<br />
VAT-ID: DE 111 111 671 917<br />
Landesbank Hessen/Thüringen<br />
BLZ 500 500 500 500 00 · Konto Konto 50 50 01865 004<br />
IBAN DE 56 5005 0000 5001 8650 04<br />
BIC HELA HELA DE FF FF<br />
3<br />
4<br />
5<br />
6<br />
7<br />
Sender line - Style sheet <strong>GSI</strong>Abs<br />
Font: Arial<br />
Size: 6 pt<br />
Recipient Adress - Style sheet <strong>GSI</strong>Empf<br />
Font: Arial Bold<br />
Size: 10 pt<br />
Line spacing: 14 pt<br />
Subject - Style sheet <strong>GSI</strong>Betreff<br />
Font: Arial Bold<br />
Size: 12 pt<br />
Line spacing: 16 pt<br />
Content - Style sheet Standard<br />
Font: Arial<br />
Size: 10 pt<br />
Line spacing: 14 pt<br />
The document‘s text is only designed to be in<br />
the left column.<br />
Date - Style sheet <strong>GSI</strong>Pos<br />
Font: Arial<br />
Size: 8 pt<br />
The current date is automatically generated<br />
when you create a new document. When you<br />
reopen the document the date will not change<br />
anymore.<br />
Page numbers will be generated automatically<br />
!if the document has several pages.