guide - ProQuest

ticipants. Where the format of the conversation upon which the
notes are based was ambiguous, as was especially the case with
the early notes, the description is followed by (?).
Names of all participants except the President and H. R.
Haldeman may be located in the Index by Subjects and Names.
Descriptors
The descriptors listing serves to characterize the subjects of the
meeting. Also because they correspond to the subj ect and name
terms under which the meeting will be found in the Index by
Subjects and Names, the descriptors can be used as references
for finding additional items of similar subject matter.
The descriptors section lists all subjects, organizations, and
persons discussed in significant detail during a particular
meeting.
INDEX BY SUBJECTS AND NAMES
The Index by Subjects and Names provides access by (1) major
subject matter; (2) names of persons or organizations par-
ticipating or discussed.
Entries in this index consist of the following structural
elements:
• terms;
• meeting date;
• accession number assigned to each indexed document and
used to identify the document in the Bibliography of
Documents and the microfiche collection;
• cross references (see and see also).
Subject Terms and Cross-References
Subject terms and cross-references used in the Index by Sub-
jects and Names are based upon an extensively cross-referenced
hierarchical indexing vocabulary developed specifically to han-
dle the Nixon White House materials.
When indexing a document to which a hierarchy of these
terms might apply, we select the most specific applicable term
or terms, and usually do not also index to the broader or nar-
rower referencing terms that, while relevant, do not reflect as
well the specific topic of discussion. For example, a document
focusing specifically on "School busing" would not also be
indexed to the more general term "Discrimination in educa-
tion." It is important, therefore, to pursue relevant see also
references under a term, as these generally list additional
documents not identified under the broader term. See
references direct the user from terminology that has not been
used in our controlled vocabulary thesaurus to the specific form
of the subject term we have used.
Alphabetization and Sorting of References
Index terms are alphabetized on a word-by-word and letter-
by-letter basis, observing spaces but ignoring punctuation.
Thus, "Water pollution" precedes "Watergate affair." There-
fore, it is important to know where there are word breaks in
a term.
WITHDRAWALS
There have been extensive withdrawals from the Nixon papers.
Documents have been withdrawn by both the National Ar-
chives and Records Administration and by representatives of
former President Richard M. Nixon. ' 'Document Withdrawal
Records" have been inserted at the beginning of each affected
folder enumerating all withdrawn materials. Items withdrawn
by the National Archives are identified by an arabic number,
and those withdrawn by Nixon's representatives are identified
by an arabic number preceded by a capital N. Additionally,
pages showing the original locations of the withdrawn
materials have been inserted within the folders.
Withdrawal records list the document type, subject/title
or correspondents, date, and restriction code. Each withdrawal
has been assigned one of the following restriction codes:
A. Release would violate a Federal statute
B. Document contains national security classified
information
C. Release would violate an individual's rights
D. Release would disclose trade secrets or confidential
commercial or financial information
E. Release would disclose investigatory information com-
piled for law enforcement purposes
F. Document containing private and personal material
has been withdrawn and returned
G. Document containing non-historical material has been
withdrawn and returned
Both "Document Withdrawal Records" and pages showing
withdrawal locations have been microfilmed in the UPA col-
lection and are noted in the companion finding aid. A separate
entry has been created for each withdrawal record and in-
dividual items that have been withdrawn are identified in the
Bibliography of Documents.
The withdrawn materials are under review by the National
Archives and Records Administration and as withdrawn
materials are released UPA will issue supplements to the
microfiche collection and will update the bibliography and
indexes to reflect the additional material.
ACKNOWLEDGEMENTS
UPA would like to thank the staff of the Nixon Presidential
Materials Project, National Archives and Records Adminis-
tration for their cooperation on this publication. The staff
is both knowledgeable about the Nixon papers in their care,
and articulate and forthcoming with that knowledge.
Nixon Papers, Part 5. H. R. Haldeman Notes xv