Standard Bus Procurement Guidelines - APTAStandards.com

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Standard Bus Procurement Guidelines 2.3.3 UNAVOIDABLE DELAYS 2.3.3.1 CONTRACTOR'S DELAY If the Contractor is delayed at any time during the progress of the Work by the neglect or failure of the Procuring Agency or by a cause described below, then the time for completion and/or affected delivery date(s) shall be extended by the Procuring Agency subject to the following conditions: 1. The cause of the delay arises after the notice of award and neither was nor could have been anticipated by the Contractor by reasonable investigation before such award; 2. The Contractor demonstrates that the completion of the Work and/or affected delivery(s) will be actually and necessarily delayed; 3. The effect of such cause cannot be avoided or mitigated by the exercise of all reasonable precautions, efforts and measures whether before or after the occurrence of the cause of delay; and 4. The Contractor makes written request and provides other information to the Procuring Agency as described in "Notification of Contractor Delay" (Section 2.3.3.2 below). A delay meeting all the conditions of this section shall be deemed an excusable delay. Any concurrent delay which does not constitute an excusable delay shall not be the sole basis for denying a request hereunder. None of the above shall relieve the Contractor of any liability for the payment of any liquidated damages owing from a failure to complete the Work by the time for completion that the Contractor is required to pay pursuant to "Liquidated Damages" (Section 2.3.4) for delays occurring prior to, or subsequent to the occurrence of an excusable delay. The Procuring Agency reserves the right to rescind or shorten any extension previously granted, if subsequently the Procuring Agency determines that any information provided by Contractor in support of a request for an extension of time was erroneous; provided however, that such information or facts, if known, would have resulted in a denial of the request for an excusable delay. Notwithstanding the above, the Procuring Agency will not rescind or shorten any extension previously granted if the Contractor acted in reliance upon the granting of such extension and such extension was based on information which, although later found to have been erroneous, was submitted in good faith by the Contractor. 2.3.3.2 NOTIFICATION OF CONTRACTOR DELAY Notwithstanding "Contractor's Delay" (Section 2.3.3.1), no extension or adjustment of time shall be granted unless (1) written notice of the delay is filed with the Procuring Agency within 14 (fourteen) calendar days after the commencement of the delay and (2) a written application therefor, stating in reasonable detail the causes, the effect to date and the probable future effect on the performance of the Contractor under the Contract, and the portion or portions of the Work affected, is filed by the Contractor with the Procuring Agency within 30 (thirty) calendar days after the commencement of the delay. No such extension or adjustment shall be deemed a waiver of the rights of either party General Contractual Provisions 72 10/18/07
Standard Bus Procurement Guidelines under this Contract. The Procuring Agency shall make its determination within 30 (thirty) ( or insert time specified by regulation or law) calendar days after receipt of the application. 2.3.4 LIQUIDATED DAMAGES It is mutually understood and agreed by and between the parties to the Contract that time is of the essence with respect to the completion of the Work and that in case of any failure on the part of the Contractor to complete the Work within the time specified in "Delivery Schedule" (Section 2.3.1.2), except for any excusable delays as provided in ""Unavoidable Delays" (Section 2.3.3), or any extension thereof, the Procuring Agency will be damaged thereby. The amount of said damages, being difficult if not impossible of definite ascertainment and proof, it is hereby agreed that the amount of such damages due the Procuring Agency shall be fixed at $ (see Appendix for LD Calculation Guideline) per calendar day per bus not delivered in substantially as good condition as inspected by the Procuring Agency at the time released for shipment. The Contractor hereby agrees to pay the aforestated amounts as fixed, agreed and liquidated damages, and not by way of penalty, to the Procuring Agency and further authorizes the Procuring Agency to deduct the amount of the damages from money due the Contractor under the Contract, computed as aforesaid. If the monies due the Contractor are insufficient or no monies are due the Contractor, the Contractor shall pay the Procuring Agency the difference or the entire amount, whichever may be the case, within 30 (thirty) calendar days after receipt of a written demand by the Contracting Officer. The payment of aforesaid fixed, agreed and liquidated damages shall be in lieu of any damages for any loss of profit, loss of revenue, loss of use, or for any other direct, indirect, special or consequential losses or damages of any kind whatsoever that may be suffered by the Procuring Agency arising at any time from the failure of the Contractor to fulfill the obligations referenced in this clause in a timely manner. The Procuring Agency specifically reserves the right, without limitation of any other rights, to terminate the Contract in accordance with "Termination of Contract" (Section 2.2.6). (a) May be considered by the Procuring Agency for inclusion if early delivery will create a savings to the Procuring Agency. Procuring Agency may wish to modify "Contractor's Delay" (Section 2.3.3.1) to determine delivery date for purposes of this incentive option) - In the event that the Contractor completes Work earlier than required by "Delivery Schedule" (Section 2.3.1.2), the Contractor shall be paid an incentive of $ (see Appendix for Incentive Calculation Guideline) per calendar day per bus that is delivered and accepted early. The total amount of such incentive payments shall not exceed (insert maximum percent) percent (__ %) of the total Contract amount. (b) (Guideline option omitted) General Contractual Provisions 73 10/18/07
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